lbm20110629
MUSKEGO PUBLIC LIBRARY BOARD Minutes
DATE: Wednesday, April 27, 2011
PLACE: Muskego Public Library
S73 W16663 Janesville Road - Meeting Room #6
Muskego, WI 53150
1. Call to order – President Huebner called the meeting to order at 7:02 p.m.
2. Roll call – Present were board members - Joseph Boschert, Josephine De-Vito Scalzo, Sylvia Eckenode, Kim
Huebner, Anni Schleicher, Ron Rivard, and Aaron Robertson. Also present was Jane Genzel (Library Director) and
Sue Coenen (Assistant Library Director). Guests for a portion of the meeting included Ald. Dan Soltysiak (recent
board member), Gianna Centinario, and Anna Aiuppa (City’s Teen Advisory Board). Absent were board members
Tracy DeAngelis (excused) and Kert Harenda (excused).
3. Pledge of Allegiance—Recited
4. Statement of public notice—Given in accordance with the Open Meeting Law on April 25, 2010, and amended on
April 26, 2011, per Director Genzel.
5. Approval of minutes—R. Rivard motioned to approve, J. Boschert seconded. Approved minutes of March 23,
2011.
6. Next meeting scheduled—May 25, 2011
7. Treasurer's report –deferred until May 25, 2011
8. Communications – (guest comments, comment forms and incident reports)
a. Communications: None
b. Guest Comments: Ald Soltysiak announced that he will no longer be serving on the Library Board because
he has been assigned to other committees. Ald. Kert Harenda will be taking his place on the Library Board.
Ald. Dan Soltysiak handed out a roster of current Library Board members. The Library Board and Director
thanked Ald. Soltysiak for his service to the Board.
c. Comment Forms: Were discussed
9. Unfinished Business
a. Long Range Plan, Tom Hennen, WCFLS Director—Unable to attend.
b. Teen Advisory Board reports— The library’s Teen Board of Directors submitted a report to the Library
Board outlining many ideas regarding the development and maintenance of a new teen area in the
library. Gianna Centinario and Anna Aiuppa from the city’s Teen Advisory Board mentioned they’d like
to work with the library’s Teen Board of Directors to give suggestions for creating a young adult area.
They plan to contact Penny Halle, the Children's and Youth Services Librarian, who is the advisor of the
library’s Teen Board of Directors to see if they can work with the library group.
c. Friends of the Library – The Wine Tasting Event is progressing. Volunteers were requested to bring bar
cookies. There will be a focus to keep costs down for the summer reading program. A wide range of
activities is planned for children ages 3-12. The Murder and Mayhem event is being planned for the fall,
and costs should be lower this year. The library will be hosting events June 3, July 4, and August 5 in the
amphitheater for the Jammin’ on Janesville event this summer. These will include an open mic, music
under the stars, barbershop quartet, and ice cream social. The City will be paying for universal library
signs which will be placed at strategic locations in the city.
d. Trust Fund— Director Genzel reported a fund balance of $12,895.97.
10. On-going business:
a. Evaluation—There was a second reading of Resolution No 2011-01, Resolution of the Approval of a
Performance Management Amendment to the Muskego Public Library Board Policy. Two revisions were
made. The second paragraph was revised to read, “WHEREAS, the strategic plan will require yearly goals
to monitor and track execution of our strategic objectives.” Section 3.9.4. was revised to read, “The
Library Director is responsible for employing a performance management process to evaluate his or her
direct reports.”
b. Wisconsin Open Meetings Law—The president discussed the Open Meetings Law. Emails pertaining to
library business should not be sent amongst members. Instead issues for discussion need to be placed
on the agenda five days prior to the meeting by contacting Jane or Kim.
c. DVD security—No new information on this at this time.
11. Sub-Committee Business—There was a discussion of the proposed subcommittees and whether they should be
permanent or temporary and how often they should meet. However, it was brought up that the library’s strategic
plan will dictate the subcommittees and their duties. Suggestions for possible subcommittees include long range
planning, finance, policy, facilities, and performance management.
a. Long Range Planning—Kim, Joseph, Josephine, Ron. The subcommittee will contact Tom Hennen for his
draft of the long range plan developed over the past several months with the goal to have the
document completed by June 1st.
b. Finance – Aaron, Anni
c. Policy – Joseph
i. There was a discussion as to what form the subcommittee will take based on the library’s
strategic plan.
ii. Joseph handed out a new resolution, “Resolution No 2011-02.” A first reading took place.
d. Facilities – Tracy, Sylvia, Anni – This subcommittee will meet to discuss information that was gathered
by Sylvia.
12. New Business –
a. Library Board Officer Elections—will take place at the May 25th meeting. Sylvia will head the
nomination committee.
b. Assistant Director, Sue Coenen, to take meeting minutes which will be sent to board members at least
one (1) week prior to each scheduled board meeting—There will be a discussion of how this will be
changed in the Library Board policy which currently indicates that the Library Board Secretary takes
minutes. There was discussion as to the duties of the Secretary and if the office should be maintained.
12. Motion to adjourn—Moved by S. Eckenode, seconded by A. Robertson at 9:11 p.m.
Submitted by Sue Coenen