lbm20110525MUSKEGO PUBLIC LIBRARY BOARD Minutes
DATE: Wednesday, May 25, 2011
PLACE: Muskego Public Library
S73 W16663 Janesville Road – Meeting Room #6
Muskego, WI 53150
1. Call to order – President Huebner called the meeting to order at 7:00 p.m.
2. Roll call – Present were board members – Joseph Boschert, Tracy DeAngelis, Josephine De-Vito Scalzo,
Sylvia Eckenode, Ald. Kert Harenda, Kim Huebner, Anni Schleicher, Ron Rivard, and Aaron Robertson.
Also present was Jane Genzel (Library Director) and Sue Coenen (Assistant Library Director). Guests for a
portion of the meeting included Gianna Centinario and Anna Aiuppa (City’s Teen Advisory Board).
3. Pledge of Allegiance – Recited
4. Statement of public notice – Given in accordance with the Open Meeting Law on May 23, 2011, per
Director Genzel.
5. Approval of minutes—T. DeAngelis motioned to approve. J. De-Vito Scalzo seconded. Approved minutes
of April 27, 2011.
6. Next meeting scheduled—tentatively June 29, 2011
7. Treasurer’s report—R. Rivard reported Muskego Public Library expenses of $67,197.24 for March 5 –
April 8, 2011. A. Schleicher moved to approve, seconded by J. Boschert. Approved 9-0.
R. Rivard reported WCFLS expenses of $12,091.99 for March 5 – April 8, 2011. T. DeAngelis moved to
approve, seconded by S. Eckenode. Approved 9-0.
R. Rivard reported Muskego Public Library expenses of $64,780.67 for April 9 – May 6, 2011. J. De-Vito
Scalzo moved to approve, seconded by A. Schleicher. Approved 9-0.
R. Rivard reported WCFLS expenses of $2,018.33 for April 9 – May 6, 2011. T. DeAngelis moved to
approved, seconded by S. Eckenode. Approved 9-0.
8. Communications—None to report this month.
9. Unfinished Business
a. Teen Advisory Board reports—A report from the Library’s Teen Board of Directors dated May
24, 2011, was distributed to Library Board members. The City’s Teen Advisory Board
representatives, Gianna Centinario and Anna Aiuppa, mentioned that they were unable to
attend the Library’s Teen Board of Directors meeting of May 24th, but did have a chance to
review the other group’s report. They made some recommendations and will contact the other
group to share their opinions. The next step will be for the two teen groups to combine their
ideas and to share them with the Library Board’s Facilities subcommittee.
b. Friends of the Library—S. Eckenode shared information from the Friends of the Library group.
She said that the First Friday Coffees have been well-attended. The Wine Event was a success,
and Sylvia thanked the board members who baked and/or volunteered to help set up and/or
staff the event. She suggested that all the Library Board members not currently Friends
members join the Friends group and be visible at events.
c. Trust Fund—There is currently $12,898.16 in the Library’s Trust Fund. The Board’s Finance
Subcommittee will make recommendations concerning this account at a later time.
10. On-going business:
11. Subcommittees:
a. Long Range Planning—This sub-committee has met two times with Tom Hennen, WCFLS
Director, to continue working on the Long Range Plan. The subcommittee will meet with Tom
Hennen again to finalize a document which will then be presented to the Board. August, 2011, is
the target date for final approval by the Board.
b. Finance—A. Robertson and A. Schleicher met to discuss the Library’s Trust Fund. They are
investigating issues like the origin of the fund, how much can be added each year, if the fund
can be increased on a regular basis, potential new funding sources by charging for room use and
possibly other services beyond the library’s normal offerings, and other issues related to the
Trust Fund. They will come up with a summary and report to the whole board at a later time.
c. Policy—The Library Board had the second reading and reviewed Resolution No 2011-02 drafted
by J. Boschert. After discussion by the Board, the following changes to the Resolution were
made.
- 2.5 will remain in the Library policy, at least for this resolution
- Under 3.3.2, “three days” will be changed to read “five business days”
- 3.8.1, 3.8.2, 3.8.3 and 3.8.5 will remain in the Library policy, at least for this resolution
- 4.21.6 will have wording added, “The following are excluded from what we can provide.” In
addition, “tax advice” and “financial advice” will be added to the list of services not provided
at the Information Desk.
J. Boschert will prepare a corrected copy for the Library Board to vote on at the next meeting.
d. Facilities-DVD Security—S. Eckenode, T. DeAngelis, and A. Schleicher met to discuss facilities
and distributed a report to the Board. They discussed the many programs and classes currently
offered by the Library, with programming funds coming from the Friends of the Library. They
also discussed reconfiguration plans and possible expenses for library updates. Examples include
CD and DVD cabinets, computers designated for children, and Sony E-book readers. They also
discussed a possible marquee for the front of the Library to promote events. The City is looking
into purchasing one or two of these, so the Library could possibly be added to the order to get
the marquees at a discount. The group also discussed raising awareness of programs by
promoting them on the Library’s Web site.
e. Performance Management—performance management/evaluation resolution—A resolution
was distributed at a previous meeting. Next time, it will be an action item on the agenda.
12. New Business—Discussion and/or action items
a. Library Board Officer Elections—Review of officer duties and nominations
- S. Eckenode nominated K. Huebner as President, and she was elected unanimously by the
Board.
- S. Eckenode nominated A. Schleicher as Vice President, and R. Rivard nominated De-Vito
Scalzo as Vice President. A. Schleicher withdrew her name from consideration, and J. De-
Vito Scalzo was elected unanimously by the Board.
- K. Harenda nominated A. Robertson as Treasurer, and he was elected unanimously by the
Board.
- There was a discussion of who might serve as Secretary, but this was tabled until the next
meeting because no Board member came forward to serve in this position at this time.
According to the Library Board policy, the President can appoint someone to take minutes,
and it was suggested that this be rotated among Board members in absence of a Secretary.
- There was a discussion among members if taking minutes should be assigned to the
Assistant Director/Business Manager of the Library. The Library Board policy states that the
Secretary of the Library Board take minutes.
b. Discussion of filling open Library positions— Director Genzel handed out a memo to the Board
with justification for filling a part-time Librarian I position that will be vacated as of May 26,
2011, due to a resignation. After discussion, S. Eckenode made a motion to fill the vacant
position, seconded by T. DeAngelis. Motion passed 8-1, with J. Boschert opposing.
c. Discussion of self-check—This will be deferred to a future meeting.
d. Discussion of Library Mission Statement—The mission statement ties in with the Long Range
Plan and was discussed briefly.
e. Discussion of summer hours— Director Genzel handed out a memo to the Board with
justification for shortening Library summer hours. After discussion, S. Eckenode made a motion
to adopt the shortened hours for the summer, seconded by A. Schleicher. Motion passed 7-2,
with J. De-Vito Scalzo and J. Boschert opposing.
13. Motion to adjourn—Moved by S. Eckenode, seconded by R. Rivard at 10:02 p.m.
Submitted by Sue Coenen