lbm20040728.
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MUSKEGO PUBLIC LIBRARY BOARD
Muskego Public Library Room #5
July 28, 2004
1. Call to Order: President Uttke called the meeting to order at 7:02 P.M.
2. Roll Call: Also present were N. Borgman, R. Jankowski, M. Purser, R. Rammer, S. Snyder, B. Yahr
and Director H. Sanhuber. D. Dominski was absent.
3. Pledge of Allegiance: recited.
4. Statement of Public Notice: Given in accordance with the open meeting law on July 22, 2004.
5. Approval of Minutes: Minutes of the June 23, 2004 meeting were approved on a motion by B. Yahr
seconded by N. Borgman.
6. Next Meeting Scheduled: August 25, 2004.
7. Treasurer's Report: B. Yahr moved R. Jankowski seconded motion to approve payment of July
expenses of $62,288.74. Motion carried. B. Yahr moved R. Jankowski seconded motion to approve
payment of WCFLS July expenses of $2,758.34. Motion carried.
8. Communications
a. Communications: Patron comment forms were circulated. A thank you letter was sent to
Carol Bartes for her contributions to the board.
b. Guest Comments: None.
c. Long Range Planning: WCFLS Director, Tom Hennen led the session. Objectives for our
roles and mission should be measurable and time sensitive. Benchmark where we are now.
Get needed information in the document. Where do we want to go, how do we get there and
how do we know when we are there, are the questions to be answered. We should set
standards for deacquisition. 5% of the collection should be weeded each year. The county
and state standards are based on population. We are in the 10,000 - 25,000 bracket now. If
we exceed 25,000 we go into the next bracket and standards will increase.
9. Old Business
a. FOL: The Friends had a meeting on July 26. We are working on a membership letter to be
sent to all residents. The annual meeting will be on August 30 in the library.
b. Trust Fund: $38,885.14.
c. Librarian's Report: Read and placed on file. A Kiwanis thank you letter, a copy of The Book
Page, adult reading program material, a Publishers Weekly article on declining reading and a
report of circulation by item category were circulated.
d. WCFLS: The State newsletter was distributed.
10. New Business
a. Pending Fine Disputes: None.
b. Automation/Technology: Café groups for defining cataloging and circulation rules are
meeting. The City attorney has objections to the new Café contract.
c. Long Range Planning: Holly will check with the planning department on population
projections. Review the gold handout for next month's meeting.
d. Election of Officers: R Rammer moved for approval of the slate presented at the last meeting,
seconded by B. Yahr. Motion carried.
e. 2005 Budget: M. Purser moved for approval with salary and fringe benefit amounts to be
determined when the contract is signed, seconded by S. Snyder. Motion passed.
f. Policy Revisions: R. Rammer moved for approval of the second reading of the changes to the
problem behavior policy, approval of the weapons policy and meeting room policy changes
seconded by M. Purser. Motion passed. B. Yahr moved for approval of the first reading of the
Internet filtering policy changes, second by N. Borgman. Motion carried.
11. Motion to Adjourn: Moved by N. Borgman, seconded by R. Rammer at 8:45 PM.
Russ Jankowski
Secretary
MUSKEGO PUBLIC LIBRARY BOARD GUEST SIGN-IN SHEET
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AGENDA ITEM
.JZlrp;rf "/VL1,0:J
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LIBRARIAN'S REPORT
June/July 2004
Ae are having a busy summer, with good checkout, computer use, and attendance at terrific children's
~rograms. We are trying an adult summer reading program as well, "Beauteous Betty's Bodacious Beach Book
Bonanza." After reading a book, adult library users fill out an entry form and drop it into Betty's vintage cooler.
Prizes include a pair of earrings from Thomas Jewelers, a night's stay at the New Berlin Holiday Inn Express, gift
certificates from Country Squire, Romero's Martini Lounge and Restaurant, and Wanderlust Specialty Coffees.
A tae kwon do demonstration scheduled for this month has been postponed until October. The date of the
Second Annual Wine & Cheese Extravaganza is May 7, 2005.
I met with Jeff and Emily from Planning, and Joe from IS. With their new GIS (geographical information systems)
capabilities, the planning department will someday be able to help us "map" our users, by address, age, or other
criteria. If we were to do targeted marketing in the future, this would help us visualize where un-served areas are
or where we might focus outreach efforts. This is a future hope, but they feel they can do something now to
make voter registration and the "Where do I vote?" and "Who is my alderman?" questions easier to answer.
The lobby displays have been colorful and varied. May artists were the oil paint students from Park and Rec. In
June, we featured the work of the Norse Rosemaling Association. July showcases the work of Patricia
Schmearlow, a decorative artist, and in August, the county fair ribbon winners from Muckey 4-H will exhibit.
The Kiwanis Club of Muskego continued the practice of donating educational materials to the library. We have
received the "Hooked on Phonics Master Reader" kit. It joins "Junior Phonics," "Sing, Spell, Read & Write," "The
Math Game," and others that use a multimedia format to keep kids' skills sharp over the summer. I will be doing
a press release when the items go out for use. Like the Muckey 4-H, the Kiwanis Club has produced attractive
gift plates that we will attach.
A number of patrons called to let us know Waukesha County was holding $125 for the library. Evidently this was
"om a WCFLS grant. The system didn't know we hadn't gotten it, and we didn't know we were supposed to be
~etting it, so it was a nice surprise all around.
A grant we did know about was $833 to be used for the purchase of library materials. Charlene put the money
toward small engine repair manuals.
We had an interesting inquiry, that shows how wide-ranging our work days can be: "Upon receiving your inquiry
about whether our materials security system could be harmful to a pacemaker, we put in a call to . . . 3M, the
manufacturer. [They] did some research, and said the company had gotten an FDA ruling that there should be no
adverse reaction. However, there is some indication that the degree of susceptibility to disruption can vary from
person to person. [They] suggested that for your own peace of mind, you discuss it with your doctor, as a
reaction might be felt encountering any device operating on the electromagnetic principle, such as airport
security. If you are the least bit concerned, please ask the checkout desk staff to allow you to bypass the
system."
Quote of the month: "All readers can't be leaders, but all leaders must be readers." [Former President, Harry
Truman]
NA
2004
15,685
14,176
11 ,182
430
8,613
NA Now "Internet searches")
2,201
2,650,969
99
JUNE
Checkout
Shelving
Traffic
Per day average*
Questions
On-line catalog searches
Aomputer registration
~ternet searches
Meeting room usage
2003
12,728
12,822
9,975
399
5,873
9,954
1,801
*Open 25 days in '03, and 26 days in '04
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MUSKEGO PUBLIC LIBRARY
S73 W16663 Janesville Road
P. O. Box 810
Muskego, Wisconsin 53150-0810
262-971-2119
DATE: August 9,2004
TO: Mayor, Aldermen, Library Board, Staff
FROM: Holly sanhuber..)JJ
RE: Library long-range planning summary 2
WCFLS Director Tom Hennen was a guest at the May and July library board
meetings. The library board and the staff had been asked to review a number of
planning aids, including the library's current mission statement and objectives,
goals chosen during prior years' planning efforts, statistical comparisons
between Muskego library, and other libraries of like size, and a compilation of
staff and board answers to questions about library strengths and weaknesses.
One preliminary conclusion is now that the library has an excellent facility, and
meets or exceeds county minimum staffing levels, resources need to go toward
improving the collection. To begin that process, the library board voted later in
the meeting to submit an operating budget that restores cuts made in the
previous year. Mr. Hennen has worked with other municipalities as regards
library impact fees, and he presented them as a way to supplement the library's
operating budget.
Last year, Holly had provided samples of long-range plans to the board. Our
homework for the August session is to review one of them, keeping in mind that
objectives need to be specific, measurable, and time-sensitive. Instead of
arranging our final report according to the four "roles" we chose in 2002-to
focus on current topics and titles, general information, information literacy, and
lifelong learning-we agreed with Tom that a functional approach may be more
useful. In other words, we would focus on broad areas, such as acquisitions,
materials' processing, programming, provision of reference/information, etc.
Planning will continue at the August 25th library board meeting, and there will
also be a joint staffllibrary board planning meeting at 8 A.M. the next day.
. Finan8eport .
MUSKEGO PUBLIC LIBRARY
JULY 2004
ACCOUNT NUMBER DESCRIPTION APPROPRIATION EXPENSES EXPENSES BALANCE
THIS MONTH TO DATE
100.05.71.00.5101-2 SALARIES $ 504,146.00 37,715.38 238,193.81 $ 265,952.19
100.05.71.00.5302 MILEAGE $ 500.00 $ 95.00 $ 341.35 $ 158.65
100.05.71.00.5303 CONFERENCE/SE $ 1,000.00 $ 22.36 $ 977.64
100.05.71.00.5401 EQUIP MAIN $ 7,000.00 $ 1,485.17 $ 5,772.77 $ 1,227.23
100.05.71.00.5415 MAIN BLDGS GRDS $ 8,000.00 $ 1,776.16 $ 5,623.87 $ 2,376.13
~
100.05.71.00.5505 COMPUTER $ 41,376.00 $ 125.00 $ 2,771.00 $ 38,605.00
100.05.~1.00.5602 TELEPHONE $ 8,134.00 $ 3.88 $ 3,018.23 $ 5,115.77
100.05.71.00.5701 SUPPLIES $ 12,000.00 $ 875.89 $ 5,291.29 $ 6,708.71
100.05.71.00.5703 SUPPLIES HSEKEP $ 4,000.00 $ 1.18 $ 901.29 $ 3,098.71
100.05.71.00.5713 PRINT MATERIALS $ 28,000.00 $ 1,071.34 $ 23,710.06 $ 4,289.94
100.05.71.00.5714 AUDIO-VISUAL $ 12,000.00 $ 1,200.58 $ 3,622.49 $ 8,377.51
100.05.71.00.5835 HSEKEP SERVICES $ 32,280.00 $ 6,016.00 $ 24,064.00 $ 8,216.00
100.05.71.00.5910 UTILITIES $ 72,600.00 $ 11,265.75 $ 41,298.27 $ 31,301.73
100.05.71.00.5915 SEWER/WATER US $ 2,000.00 $ 657.41 $ 657.41 $ 1,342.59
TOTALS $ 733,036.00 $ 62,288.74 $ 355,288.20 $ 377,747.80
100.05.71.00.4313 LIBRARY FINES DEPOSIT $ 1,090.32 TOTAL $ 8,499.63
100.05.71.00.4314 LIB TAX REVENUE DEPOSIT $ 543.85 TOTAL $ 4,484.45
. FlNAN8EPORT
MUSKEGO IC LIBRARY
JULY 2004
.
ACC'T VEND INVOICE AMOUNT
II II VENDOR NAME P. O. II COOl NUMBER ACCOUNT TOTAL
5302 4050 Halle, Penny 18547 M MILEAGE $ 29.34
5302 4050 Halle, Penny 18567 M MILEAGE $ 14.11
5302 4050 Halle, Penny 18567 M MILEAGE $ 7.27
5302 4050 Halle, Penny 18567 M MILEAGE $ 18.76
5302 4050 Halle, Penny 18567 M MILEAGE $ 5.00
5302 5244 Lenzen, Charlene 18587 M MILEAGE $ 20.52
.~
$ 95.00
5401 922660 Automatic Fire 18588 EM 267022 EQUIP MAIN $ 149.35
5401 3890 Gordon Flesch 18546 EM 64009 EQUIP MAIN $ 46.61
5401 3890 Gordon Flesch 18575 EM 80255 EQUIP MAIN $ 106.60
5401 3890 Gordon Flesch 18589 EM 88601 EQUIP MAIN $ 46.61
5401 923083 J. M. Brennan 18582 EM 78915 EQUIP MAIN $ 1,136.00
$ 1,485.17
5415 143
5415
5415
5415
5415
5415
Elliott Ace
Honeyager's
Northwestern Lock
922098 Rozman True Value
7930 Safeway
92165 WI. Automatic Door
18568 MBG
18569 MBG 7104
18558 MBG N9441
18583 MBG 33350
18570 MBG 10159634
18571 MBG 30566
3.98
630.00
57.20
9.98
30.00
1,045.00
MAIN BLOG GRD! $
MAIN BLOG GRD! $
MAIN BLOG GRD! $
MAIN BLOG GRD! $
MAIN BLOG GRD! $
MAIN BLOG GRD! $
$ 1,776.16
5505 91268 Communications Con 18584 CC 100507 COMPUTERS $ 125.00
. FINAN.EPORT .
MUSKEGO IC LIBRARY
JULY 2004
$ 125.00
5602 81 AT&.T 18579 T 2129731852 TELEPHONE $ 3.88
$ 3.88
5701 5100 Klnko's 18576 S 45100050076 SUPPUES $ 12.50
5701 7990 Sanhuber, Holly 18548 S 1101 SUPPUES $ 115.27
5701 9482 Unlsource 18572 S 517329688 SUPPLIES $ 748.12
$ 875.89
5703 7147 Pick N Save e;J 18585 SH SUPPLIJ:S HSKPG $ 1.18
$ 1.18
5713 931 Baker&. Taylor 18290 A 2012844330 PRINT $ 8.97
5713 931 Baker&. Taylor 18403 A 2012823315 PRINT $ 29.95
5713 931 Baker&. Taylor 18407 A 2012791266 PRINT $ 14.47
5713 931 Baker&. Taylor 18419 J 2012791267 PRINT $ 20.83
5713 931 Baker&. Taylor 18433 A 2012791268 PRINT $ 14.47
5713 931 Baker&. Taylor 18434 R 2012823316 PRINT $ 18.00
5713 931 Baker&. Taylor 18453 YA 2012791269 PRINT $ 7.80
5713 931 Baker&. Taylor 18552 SER 5005205633 PRINT $ 16.03
5713 931 Baker&. Taylor 18552 SER 5005220418 PRINT $ 60.24
5713 931 Baker&. Taylor 18552 SER 5005235236 PRINT $ 30.65
5713 931 Baker&. Taylor 18561 A 2012869514 PRINT $ 60.61
5713 973 Barnes&. Noble 18581 A 159408 PRINT $ 11.96
5713 Better Homes&. Gar 18566 A 221192 PRINT $ 19.91
5713 2370 CQ Press 18565 R 12738840 PRINT $ 162.00
5713 922898 Country Books 18593 A 00441002629 PRINT $ 23.98
5713 7267 INFO USA 18573 R 83226688 PRINT $ 278.00
5713 7267 INFO USA 18573 R 83226807 PRINT $ 280.00
5713 919933 Kelley Blue Book 18549 R 658992 PRINT $ 50.00
5713 919933 Kelley Blue Book 18549 R 666496 PRINT $ 56.00
5713 8861 Strand 18504 A A622434 PRINT $ 12.47
5713 Lost a. Damaged A PRINT $ (105.00)
$ 1,071.34
. FINAN~EPORT .
MUSKEGO P LIC LIBRARY
JULY 2004
5714 932 Baker. Taylor 18517 AV U01996120 AV $ 33.01
5714 932 Baker. Taylor 18517 AV J12359930 AV $ 24.41
5714 932 Baker. Taylor 18555 AV U03043250 AV $ 405.03
5714 932 Baker. Taylor 18555 AV U03115890 AV $ 18.44
5714 932 Baker. Taylor 18555 AV U03043270 AV $ 253.23
5714 90738 Bóoks On Tape 18431 AV 5807048P AV $ 28.80
5714 90738 Books On Tape 18431 AV 5816910P AV $ 72.00
5714 90738 Books On Tape 18496 AV 5807049P AV $ 83.20
5714 90738 Books On Tape 18550 AV 5816911P AV $ 70.40
5714 4050 Halle, Penny 18568 JAV JAV $ 45.00
5714 7653 Recorded Books 18564 AV 2096642 AV $ 167.06
$ 1,200.58
~ ,~'
5835 4720 Janl King 18574 HS 7040160 HOUSEKEEPING $ 3,008.00
5835 4720 Janl King 18594 HS 8040164 HOUSEKEEPING $ 3,008.00
$ 6,016.00
5910 10440 WE Energies 18543 UT 1030003216 UTILITIES $ 4,445.50
5910 10560 WE Energies 18545 UT 5206915714 UTILITIES $ 1,198.21
5910 10440 WE Energies 18590 UT 1030003216 UTILITIES $ 4,600.85
5910 10560 WE Energies 18592 UT 5206915714 UTILITIES $ 1,021.19
$11,265.75
5915 2111 City of Muskego 18591 SW 1/21/2004 SEWER/WATER $ 326.43
5915 2111 City of Muskego 18591 SW 7/15/2004 SEWER/WATER $ 330.98
$ 657.41
'""
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ACCOUNT NUMBER DESCRIPTION
503.00.00.00.3510 SYSTEM FUND
503.05.00.00.4150
503.05.00.00.4552
CREDITS
CREDITS
TOTALS
Finanaeport
MUSKEGO PUBLIC LIBRARY
JULY WCFLS 2004
APPROPRIATION EXPENSES
THIS MONTH
$ 62,908.14 $ 2,758.34
$
$
$
6,795.78
6,297.46
35.00
$ 76,036.38 $ 2,758.34
EXPENSES
TO DATE
$ 27,371.36
$ 27,371.36
.
BALANCE
$ 35,536.78
$
$
$
6,795.78
6,297.46
35.00
$ 48,665.02
. FINANC.REPORT
MUSKEGO PUBLIC LIBRARY
JULY WCFLS 2004
.
ACC'T VEND INVOICE AMOUNT
# # VENDOR NAME P. O. # CODE NUMBER ACCOUNT TOTAL
5713 931 Baker & Taylor 18168 J 2012889844 PRINT $ 15.02
5713 931 Baker & Taylor 18506 J 2012791270 PRINT $ 14.10
5713 931 Baker & Taylor 18508 A 2012791271 PRINT $ 135.63
5713 931 Baker & Taylor 18508 A 2012823317 PRINT $ 40.88
5713 931 Baker & Taylor 18508 A 2012839414 PRINT $ 15.05
5713 931 Baker & Taylor 18508 A 2012836155 PRINT $ 14.50
5713 931 Baker & Taylor 18508 A 2012864830 PRINT $ 13.89
5713 931 Baker & Taylor 18508 A 2012882691 PRINT $ 15.63
5713 931 Baker & Taylor 18508 A 2012889845 PRINT $ 14.47
5713 931 Baker & Taylor 18509 J 2012823318 PRINT $ 17.74
5713 931 Baker & Taylor 18515 J 2012791272 PRINT $ 3.59
5713 931 Baker & Taylor 18525 J 2012791273 PRINT $ 34.95
5713 931 Baker & Taylor 18525 J 2012839415 PRINT $ 2.99 5713 931 Baker & Taylor 18525 J 2012882692 PRINT $ 22.13
5713 931 Baker & Taylor 18540 A 2012823319 PRINT $ 77.76
5713 931 Baker & Taylor 18540 A 2012839416 PRINT $ 20.30
5713 931 Baker & Taylor 18540 A 2012864831 PRINT $ 14.47
5713 931 Baker & Taylor 18540 A 2012882693 PRINT $ 7.77 5713 931 Baker & Taylor 18542 A 2012823932 PRINT $ 431.92
5713 931 Baker & Taylor 18542 A 2012864832 PRINT $ 39.32
5713 931 Baker & Taylor 18542 A 2012882694 PRINT $ 5.97 5713 931 Baker & Taylor 18557 J 2012839417 PRINT $ 237.91
5713 931 Baker & Taylor 18557 J 2012844331 PRINT $ 12.20
5713 931 Baker & Taylor 18557 J 2012882695 PRINT $ 5.39
5713 931 Baker & Taylor 18557 J 2012889846 PRINT $ 27.72
5713 931 Baker & Taylor 18560 A 2012864833 PRINT $ 133.06
. FINANC&EPORT .
MUSKEGO PUBLIC LIBRARY
JULY WCFLS 2004
5713 931 Baker a. Taylor 18560 A 2012869513 PRINT $ 31.26
5713 931 Baker a. Taylor 18560 A 2012889847 PRINT $ 26.54
5713 931 Baker a. Taylor 18578 A 2012882696 PRINT $ 159.38
5713 922123 BWI 18554 J 1839169 PRINT $ 17.46
5713 922123 BWI 18554 J 1850089 PRINT $ 24.29
5713 3750 Gale 18534 LP 13382759 PRINT $ 373.65
5713 6631 National Geographic 18551 A 2488526 PRINT $ 16.90
5713 7990 Sanhuber, Holly 18553 A 1103 PRINT $ 37.94
5713 7990 Sanhuber, Holly 18553 A 1109 PRINT $ 56.92
5713 8861 Strand 18501 J A622434 PRINT $ 16.96
5713 8861 Strand 18501 J A622841 PRINT $ 8.00 5713 8861 Strand 18502 J A662434 PRINT $ 7.99
5713 8861 Strand '18502 J A621635 PRINT $ 17.50
5713 8861 Strand 18541 A A626971 PRINT $ 167.49
5713 8861 Strand 18541 A A627691 PRINT $ 11.97
5713 8861 Strand 18541 A A632119 PRINT $ 12.47
5713 8861 Strand 18556 J A627086 PRINT $ 90.79
5713 8861 Strand 18559 A A630732 PRINT $ 49.97 5713 8861 Strand 18577 A A632171 PRINT $ 108.79
$ 2,610.63
6007 ASI 18533 F 21894 FURNITURE $ 157.71
6007 Collection Agency CA COLL AGENCY $ (10.00)
$ 147.71