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lbm20040623MUSKEGO LIBRARY BOARD MEETING AGENDA DATE: .E: Wednesday, June 23, 2004 7':00 P.M. Muskego Public Library S73 W16663 Janesville Road - Meeting Rooms #4-5 Muskego, WI 53150 Library Board members not able to attend the meeting should inform the library (971-2100) at least a day before the meeting, so that the Board may be assured of a quorum. AGENDA . 1. Call to order 2. Roll call 3. Pledge of Allegiance 4. Statement of public notice 5. Approval of minutes: May 26, 2004 6. Next meeting scheduled: July 28, 2004 7. Treasurer's report 8. Communications: Discussion and/or action items a. Communications b. Gue,st comments 9. Old Business: Discussion and/or action items a. Friends of the Library b. Trust Fund c. Librarian's report d. Interlibrary cooperation 10. New Business: Discussion and/or action items a. Resolve pending fine dispute/s b. Library automation, technology & e-books c. Long-range planning d. Report of nominating committee e. 2005 budget discussion f. Possible policy revisions, including: '1. Problem behavior :~. Weapons :t Meeting rooms 4. Internet filter !). Replacement library cards 11. Motion to acljourn NOTE: lit is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this nCþtice. NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the office of the Clerk-Treasurer, at Muskego City Hall, 262-679-5625. C: Library Board members; Mayor and Alderpersons (hard copy and e-mail); Muskego City Hall (posting); Channel 25 (e-mail to S. Dunahee); WCFLS office; News media: ME; MS; MJ/S; TW; WF; WITI; Webpage; C. Anderson. HDS 6-16-04 . . . . MUSKEGO PUBLIC LIBRARY BOARD Muskego Public Library Room #5 June 23, 2004 1. Calli to Order: President Uttke called the meeting to order at 7:00 P.M. 2. Roll Call: Also present were N. Borgman, D. Dominski, R. Jankowski, M. Purser, S. Snyder, B. Yahr and Director H. Sanhuber. R. Rammer was absent. 3. Ph~dge of Allegiance: recited. 4. Statement of Public Notice: Given in accordance with the open meeting law on June 16, 2004. 5. Approval of Minutes: Minutes of the May 26, 2004 meeting were approved on a motion by D. Dominski seconded by N. Borgman. 6. Ne'xt Meeting Scheduled: July 28, 2004. 7. Tr.~asurer's Report: B. Yahr moved R. Jankowski seconded motion to approve payment of June eXjpenses of $45,454.94. Motion carried. B. Yahr moved R. Jankowski seconded motion to approve payment of WCFLS June expenses of $4,972.21. Motion carried. 8. Cc,mmunications a. Communications: Patron comment forms were circulated. Carol Bartes has resigned from the board. A letter of thanks was received from Congressman Paul Ryan for the library hosting of a listening session. b. Guest Comments: None. 9. Old Business a. FOL: Display panels were purchased and the Summer reading program materials and presenters were paid with Friends funds. b. Trust Fund: $38,883.64. c. Librarian's Report: Read and placed on file. Summer reading materials, Waukesha County magazine and the Sun article on the CD donation were circulated. d. WCFLS: The State newsletter was distributed. WCFLS budget discussions are in progress. 10. N.~w Business a. Pending Fine Disputes: None. b. Automation/Technology: Café groups for defining cataloging and circulation rules are meeting. Database cleanup is continuing. SIRSI has given us a $32,000 credit. Holly is working with the City on disbursement of credit amount. c. Long Range Planning: Read Page 1 of the Library Board policy for the next meeting. d. Nominating Committee Report: R. Jankowski reported that the slate of officers would be T. Uttke, D. Dominski, S. Snyder and R. Jankowski as President, Vice-president, Treasurer and Secretary respectively. e. 2005 Budget Discussion: The budget must be sent to the city by August 8. Discussion on print/materials budget item. We need to spend $102,000 to keep up with county standards. We should try to get funding for the amount of money that was cut in last year's budget. We are one of the lowest in per capita spending on print/A V material in the county. We get the most patron comments/complaints about not having new material. f. Policy Revisions: B. Yahr moved for approval of the first reading of the changes to the problem behavior policy, seconded by S. Snyder. Motion passed. N. Borgman moved for approval of the weapons policy, seconded by D. Dominski. Motion passed. N. Borgman moved for approval of the first reading of the meeting room policy changes seconded by R. Jankowski. Motion passed. Changes to the Internet filtering policy will be reviewed at the July meeting. Library card replacement costs in the county range from $0.25 to $5. The county libraries are reviewing these costs and would like to standardize them. B. Yahr moved for approval to allow Holly the discretion to agree to a standard fee, seconded by D. Dominski. Motion passed. 11. MCþtion to Adjourn: Moved by N. Borgman, seconded by S. Snyder at 8:29 PM. Russ Jankowski Secretary . LIBRARIAN'S REPORT May/June 2004 The Summer Reading Program is in full swing, with many activities planned. As has b.~en the custom, some performers and materials came through library system membership, but the Friends of the Library have provided the bulk of the funding. This money has purchased performances, reading folders, posters, bookmarks, and other promotional items, as well as copies of the books for the junior high and high school reading groups. These are the "Ravenous Readers," and the "Bookworms," and the allotted spaces were filled within a few days. The "rewards" bag for completing the programs includes free or reduced cost passes to Discovery World, Wisconsin State parks, the museum, the zoo, the National Railmad Museum, the Wisconsin State, and Waukesha County fairs, M and W Children's Theatre, a Wave soccer game, and coupons for Harry W. Schwartz and Noodlles and Co. 2004 is the Year of Wisconsin Forestry, so the packet also contains a Smokey the Bear sticker and Activity book. Library staff, children, and their parents will be hiking state parks on summer weekends, and complete information is included in the children's area. Panels provided by the Friends are being used to promote the events, and in addition to the brightly colored calendars of events, Jane has done a splendid job on the "Kidspace" portion of the library's Website. . A new publication, Waukesha County Magazine, is available free for distribution. In my opinion, way too much newsprint has been devoted to the subject of the 430 "free" CDs the library is receiving as part of a lawsuit settlement against the musi(: industry. I stick to what I said on the front page of the SUN: they should have sent us a check, so we could have bought what we needed. Instead, because of a computer glitch that has dumped incredible numbers of duplicate copies of sometimes-obscure recordings on libraries, this has become a massive boondoggle. Mellanie at WCFLS is setting up a database of the duplicate titles, and as soon as we get the okay from DL TCL, which is waiting for an attorney general's opinion (!) we will start swapping among ourselves, and library-system- to-library system. When you consider that the industry had to pay to ship all of these items, that libraries need to pay for cataloging and processing time, and for barccÞdes, security targets, and bibliographic records, and had no say in what titles would be chosen, this is some "gift." We diid get some super, and very much appreciated, gifts as well this month. Nancy Hrin has given us a miniature loom, to be used in a future display. The Country Meadows kindergarten teachers donated $30 for children's books, in apprE~ciation of their tours here, and Penny's visits there. The Whitnall Park Rotary Club gave us $250 to use for the summer library program. The Log Cabin Quiltf~rs donated several new books for the quilting section, in appreciation of . their meeting space, and Penny was asked to give a workshop for students at MA TC:, and donated her $35 honorarium. 8 May Artists were the Oil Paint classes from Park and Rec. Displays this month include one in honor of the late President, Ronald Reagan. Muske!go hosted the APL (county library directors) and the WCFLS Board meetings. Next year's very difficult WCFLS budget was the focus of both gatherings. State aid will be flat, and the system board is authorizing that much of the present unexpended fund balance will go toward shared automation. We will ne'ed to write a grant (not too detailed) to receive the funds, but we should get about $19,000. We can use it to pay for a portion of our CAFÉ expenses, such as for future equipment replacement, or authority records' outsourcing. Our 2005 CAFÉ contract came yesterday. I have a question in to the Mayor about procedure: Does it need to go to the lawyer again, or can Tadd and I sign it? The "governance" portion that so worried the lawyer's office has been strengthened in favor of member libraries. The mOfing, painting, and other repairs from the water damage have all been finish<<~d. I am waiting for a few last invoices, and will be submitting the claim to the insurance company. City hall and maintenance staff members have been more than helpful. . We had two more "bathroom" incidents, which were reported to the MPD, but otherwise patron behavior has been fine. We had falls by patrons two days in a row, and staff did a good job of filing incident reports with the city. One was a case of running through the rain and slipping, but the other was tripping on a raised piece of concrete near the front entrance. Maintenance staff has asked for the he'lp of public works staff to fix the problem. Quote of the month: "Reading is, in my experience, one of the most thrilling and enduring delights of life, equal to a home run, a slam-dunk, or breaking the four- minut'e mile." [Biographical fiction writer, Irving Stone] MAY Checkout Shelving Traffic Per day average* Questi.:ms On-linE~ catalog searches Computer registration Internet searches Meetin'g room usage 2003 10,778 14,950 8,680 347 6,256 10,255 1,942 NA 2004 11 ,156 12,789 9,677 361 7,086 NA Now "Internet searches") 2,063 2,122,698 NA . *Open 25 days in '03; closed 1 day, and 24 days in '04; closed 2 days . Fina&eport . MUSKEGO PUBLIC LIBRARY MAY 2004 ACCOUNT NUMBER DESCRIPTION APPROPRIAßON EXPENSES EXPENSES BALANCE THIS MONTH TO DATE 100.05.71.00.5101-2 SALARIES $ 504,146.00 37,619.56 200,478.43 $ 303,667.57 100.05.71.00.5302 MILEAGE $ 500.00 $ 24.91 $ 246.35 $ 253.65 100.05.71.00.5303 CONFERENCE/SE $ 1,000.00 $ 22.36 $ 977.64 100.05.71.00.5401 EQUIP MAIN $ 7,000.00 $ 194.52 $ 4,353.78 $ 2,646.22 100.05.71.00.5415 MAIN BLDGS GRDS $ 8,000.00 $ 1,623.25 $ 3,847.71 $ 4,152.29 100.05.71.00.5505 COMPUTER $ 41,376.00 $ 15,225.30 $ 26,150.70 100.05.71.00.5602 TELEPHONE $ 8,134.00 $ 527.70 $ 3,014.85 $ 5,119.15 100.05.71.00.5701 SUPPLIES $ 12,000.00 $ 210.76 $ 4,415.40 $ 7,584.60 100.05.71.00.5703 SUPPLIES HSEKEP $ 4,000.00 $ 7.38 $ 900.11 $ 3,099.89 100.05.71.00.5713 PRINT MATERIALS $ 28,000.00 $ 1,841.36 $ 22,618.72 $ 5,381.28 100.05.71.00.5714 AUDIO-VISUAL $ 12,000.00 $ 397.50 $ 2,421.91 $ 9,578.09 100.05.71.00.5835 HSEKEP SERVICES $ 32,280.00 $ 3,008.00 $ 18,048.00 $ 14,232.00 100.05.71.00.5910 UßLITIES $ 72,600.00 $ 30,032.52 $ 42,567.48 100.05.71.00.5915 SEWER/WATER US $ 2,000.00 $ 2,000.00 TOTALS $ 733,036.00 $ 45,454.94 $ 305,625.44 $ 427,410.56 100.05.71.00.4313 LIBRARY FINES DEPOSIT $ 963.96 TOTAL $ 7,409.31 100.05.71.00.4314 LIB TAX REVENUE DEPOSIT $ 570.55 TOTAL $ 3,940.60 . FINAN. REPORT MUSKEGO PUBLIC LIBRARY JUNE 2004 . ACC'T VEND INVOICE AMOUNT II II VENDOR NAME P. O. II CODE NUMBER ACCOUNT TOTAL 5302 1561 . Brown, Unda 18524 M MILEAGE $ 7.20 5302 1561 Brown, Unda 18524 M MILEAGE $ 10.80 5302 4050 Halle, Penny 18526 M MILEAGE $ 6.91 $ 24.91 ~. 5401 922660 Automatic Fire o~ 18527 EM 262446 EQUIP MAIN $ 125.00 5401 3890 Gordon Flesch 18528 EM 56309 EQUIP MAIN $ 69.52 $ 194.52 5415 923545 Duranso Roofing 18510 MBG 5787 MAIN BLDG GRDS $1,395.00 5415 Northwestern Lock 18512 MBG N9429 MAIN BLDG GRDS $ 7.00 5415 7930 Safeway 18518 MBG 1-0159633 MAIN BLDG GRDS $ 30.00 5415 920722 Staff Electric 18523 MBG 58100 MAIN BLDG GRDS $ 191.25 $1,623.25 5602 81 AT.T 18535 T 212404615 TELEPHONE $ 3.24 5602 501 SBC 18536 T 26267910005 TELEPHONE $ 523.96 $ 527.70 5701 2820 Demeo 18532 S 1669635 SUPPUES $ 141.26 5701 7990 Sanhuber, Holly 18537 S SUPPUES $ 69.50 $ 210.76 . FINAN. REPORT . MUSKEGO PUBLIC LIBRARY JUNE 2004 5703 922098 Rozman True Value 18511 SH 32582 SUPPLIES KSKP $ 7.38 $ 7.38 5713 931 Baker&. Taylor 18335 J 2012685023 PRINT $ 15.02 5713 931 Baker&. Taylor 18368 A 2012685024 PRINT $ 10.20 5713 931 Baker&. Taylor 18379 A 2012715781 PRINT $ 14.50 5713 931 Baker&. Taylor 18407 A CMl171522 PRINT $ (22.10) 5713 931 Baker&. Taylor 18407 A 2012685025 PRINT $ 13.92 5713 931 Baker&. Taylor 18407 A 2012751869 PRINT $ 37.15 5713 931 Baker&. Taylor 18416 J 2012685026 PRINT $ 22.13 5713 931 Baker&. Taylor 18417 J 2012723955 PRINT $ 13.36 5713 931 Baker&. Taylor 18419 J 2012685027 PRINT $ 26.68 5713 931 Baker&. Taylor 18419 J 2012702999 PRINT $ 20.25 5713 931 Baker&. Taylor 18433 A 2012685028 PRINT $ 13.31 5713 931 Baker&. Taylor 18505 VA 2012703000 PRINT $ 97.31 5713 931 Baker&. Taylor 18505 VA 2012737018 PRINT $ 14.94 5713 931 Baker&. Taylor 18531 SER 5005171983 PRINT $ 9.88 5713 3750 Gale 18476 LP 13330012 PRINT $ 723.11 5713 3750 Gale 18476 LP 13349727 PRINT $ 8.69 5713 10325 H. W. Wilson 18514 R 55895670 PRINT $ 357.00 5713 Information Pub 18507 R A2399S-04 PRINT $ 64.00 5713 919933 Kelley Blue Book 18499 R 650989 PRINT $ 50.00 5713 919933 Kelley Blue Book 18499 R 650987 PRINT $ 50.00 5713 919933 Kelley Blue Book 18499 R 650988 PRINT $ 56.00 5713 Manitowoc PL 18497 A 4295911 PRINT $ 28.95 5713 8861 Strand 18452 VA A614149 PRINT $ 7.97 5713 8861 Strand 18462 VA A612282 PRINT $ 12.47 5713 8861 Strand 18504 A A616392 PRINT $ 233.62 5713 Lost&. Damaged PRINT $ (37.00) $1,841.36 5714 932 Baker&. Taylor 18470 JAV U00460630 AV $ 37.14 5714 932 Baker&. Taylor 18470 JAV U00945280 AV $ 10.44 5714 932 Baker&. Taylor 18517 AV U01480280 AV $ 176.92 5714 92753 BBC Audiobooks 18461 AV 156936 AV $ 26.00 5714 90738 Books on Tape 18385 A V 5766065P AV $ 57.60 5714 90738 Books on Tape 18431 AV 5774937P AV $ 57.60 . 5714 5714 7653 5835 4720 Hlghbridge Recorded Books Janl King FINAN.EPORT . MUSKEGO PUBLIC LIBRARY JUNE 2004 18472 AV 18460 AV 18500 HS 14574396 2043241 AV AV 6040166 HSK SERVICES $ $ 8.00 23.80 $ 3,008.00 . $ 397.50 $ 3,008.00 . ACCOUNT NUMBER DESCRIPTION 503.00.00.00.3510 SYSTEM FUND 503.05.00.00.4150 503.05.00.00.4552 CREDITS CREDITS TOTALS . Financial Report MUSKEGO PUBLIC LIBRARY JUNE WCFLS 2004 APPROPRIATION EXPENSES THIS MONTH $ 62,658.14 $ 4,972.21 $ 250.00 $ 62,908.14 $ 4,972.21 EXPENSES TO DATE $ 24,613.02 $ 24,613.02 . BALANCE $ 38,045.12 $ 250.00 $ 38,295.12 . FINANcAREPORT MUSKEGO ~LlC LIBRARY JUNE WCFLS 2004 . ACC'T VEND INVOICE AMOUNT II II VENDOR NAME P. O. II CODE NUMBER ACCOUNT TOTAL 5713 Badger House 18503 J 469-126 PRINT $ 221.41 5713 931 Baker a Taylor 18506 J 2012703222 PRINT $ 481.47 5713 931 Baker a Taylor 18506 J 2012737019 PRINT $ 49.66 5713 931 Baker a Taylor 18508 A 2012713779 . PRINT $ 259.63 5713 931 Baker a Taylor 18508 A 2012715782 PRINT $ 17.40 5713 931 Baker a Taylor 18508 A 2012751870 PRINT $ 11.37 5713 931 Baker a Taylor 18509 J 2012715783 PRINT $ 431.06 5713 931 Baker a Taylor 18509 J 2012737020 PRINT $ 13.35 5713 931 Baker a Taylor 18515 J 2012723956 PRINT $ 392.93 5713 931 Baker a Taylor 18515 J 2012737021 PRINT $ 9.25 5713 931 Baker a Taylor 18515 J 2012751871 PRINT $ 10.41 5713 931 Baker a Taylor 18519 A 2012737022 PRINT $ 468.69 5713 931 Baker a Taylor 18519 A 2012751872 PRINT $ 20.30 5713 931 Baker a Taylor 18520 J 2012737124 PRINT $ 100.59 5713 931 Baker a Taylor 18521 J 2012737125 PRINT $ 345.45 5713 931 Baker a Taylor 18525 J 2012751873 PRINT $ 350.45 5713 920168 North Central 18522 J 20885 PRINT $ 550.85 5713 8861 Strand 18501 J A616404 PRINT $ 352.59 5713 8861 Strand 18502 J A616391 PRINT $ 119.18 5713 8861 Strand 18516 A A617797 PRINT $ 113.68 5713 8861 Strand 18516 A A619392 PRINT $ 11.97 $4,331.69 6007 931 Baker a Taylor 18447 R 2012685029 PRINT $ 119.52 6007 ALA 18475 PR 2004-BBW PR $ 136.00 6007 DearReader .com 18539 R 4883 PRINT $ 415.00 6007 CK1413 PRINT $ (30.00) $ 640.52 6108 923083 J. M. Brennan 18530 INS 78200 INSURANCE $ 2,127.04