lbm20040324MUSKEGO PUBLIC LIBRARY BOARD
Muskego Public Library Room #5
March 24, 2004 -
-
1. Call to Order: President Uttke called the meeting to order at 7:02 P.M.
2. Roll Call: Also present were C. Bartes, D. Dominski, R. Jankowski, M. Purser, E. Schroeder, and
Director H. Sanhuber. C. Schwalbach, R. Rammer and B. Yahr were absent.
3. Pledge of Allegiance: recited.
4. Statement of Public Notice: Given in accordance with the open meeting law on March 18, 2004.
5. Approval of Minutes: Minutes of the February 25, 2004 meeting were approved on a motion by D.
Dominski seconded by C. Bartes.
6. Next Meeting Scheduled: April 28, 2004.
7. Treasurer's Report: R. Jankowski moved C. Bartes seconded motion to approve payment of March
expenses of $54,646.52. Motion carried. R. Jankowski moved D. Dominski seconded motion to
approve payment of WCFLS March expenses of $3,919.92. Motion carried.
8. Communications
a. Long Range Planning: Tom Hennen started his presentation on LRP. Staff and community
members should be included. Reviewed preliminary goals and standards. Mukwonago and
Waterford have impact fees for their libraries.
b. Communications: C. Schwalbach has resigned from the board. Patron comment forms were
circulated.
c. Guest Comments: None.
9. Old Business
a. FOL: The Craft fair generated about $8,400 in profits.
b. Trust Fund: $38,848.79.
c. Librarian's Report: Read and placed on file. 2004 budget changes were distributed. Agenda
item 11 will be removed from future agendas.
d. WCFLS: Russ reported on the Capital Costs committee meeting. State newsletter was
distributed. Out cost of shared databases is about $3,000 per year.
10. New Business
a. Pending Fine Disputes: None.
b. Automation/Technology: The new public access computers will be installed on Friday
evening. The Constellation consortium will be voting on whether they will join CAFÉ.
c. Long Range Planning: We will leave this agenda item for any discussion or action we may
take.
d. POlicy Revisions: R. Jankowski moved for approval of the first reading of the library card
policy. D. Dominski seconded. Motion carried. R. Jankowski moved for approval of the first
reading of the fines and fees policy. M. Purser seconded. Motion carried.
e. Library 4th Birthday: Updates for the Wine and Cheese tasting event were distributed.
f. Annual Reports: The statistical summary, state and city summary reports were distributed.
10. All Other Matters: Eric may not be reappointed to the board and he thanked everyone for their
service and commitment. He also said that he learned many things about library operations.
11. Motion to Adjourn: Moved by E. Schroeder, seconded by D. Dominski at 8:52 PM.
Russ Jankowski
Secretary
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MUSKEGO PUBLIC LIBRARY BOARD GUEST SIGN-IN SHEET
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DATE
t
AGENDA ITEM
-
-
LIBRARIAN'S REPORT
February/March 2004
-
Mary, Paula and Jane attended an EBSCO Information Services training session featuring
both the Automotive Reference Resource Center and BadgerLink's cadre of 23 databases
including reference, business/corporate, medical/health, education, communication, newspapers
and more. EBSCO's Automotive Reference Resource Center (ARRC) is now a part of EBSCOHost
and can be accessed via BadgerLink by patrons from their home computer. With this new feature,
a do-it-yourself auto mechanic can easily enter the make, model and year of the errant auto, and
follow the links to find repair answers to everything from axles to wiring. BadgerLink is available
through the library's Webpage http://www.ci.muskeao.wi.usllibrarv/lndex.htm. or directly at
http://www.dpi.state.wi.us/badaerlin k/.
Penny attended Special Users and Waukesha County Reads committee meetings. Linda
and Mary went to the first meeting of the SIRSI users circulation staff.
Regular programs and classes continue. In addition, we had visits from Country
Meadows' kindergarteners, and St. Paul's 3rd-4th graders. Penny also gave a presentation to the
childcare classes at MHS.
Student Art Month is always a delight, and fills the library with images of exuberant
creativity. In addition to the Da Vinci Code display that I mentioned last month, we are
highlighting Thornton Wilder's Bridges of San Luis Rey, and the works of Dr. Seuss.
Muskego Scout Troop 141 will be selling popcorn in the lobby of the library one or two
evenings this spring. A parent will be present to supervise.
-
Charlene and I met last month to hammer out changes in the print budget lines made
necessary by the materials budget reduction from $75,000 to $40,000. While we don't adhere to
these divisions to the penny, they give us good guidelines to follow. Sometimes it is not until
cataloging is done that the final placement of an item (e.g. adult, children's, reference) is made:
ACCOUNT NUMBER: 100.05.71.00.5713; Print Materials
100.05.71.00.5714; Audio-Visual Materials
ORIGINAL
Reference, e.g. encyclopedias, almanacs, atlases, indexes
Juvenile, e.g. fiction, non-fiction, and picturebooks
Young adult, e.g. books for teenage readers
Adult, e.g. fiction and non-fiction for adult readers
Periodicals, e.g. magazines, informational and recreational
Serials, e.g. subscription materials
Newspapers, e.g. Muskego, Milwaukee, etc.
Miscellaneous, e.g. pamphlets, government documents
$ 10,000
$ 12,000
$ 2,000
$ 16,000
$ 9,000
$ 6,000
$ 500
$ 2,500
SUB-TOTAL: $ 32,000
Audio-visual materials:
Adult
Children's
$ 11,000
$ 6,000
SUB-TOTAL: $ 8,000
-
REVISED
$ 5,000
$ 8,000
$ 1,000
$ 8,000
$ 6,000
$ 3,000
$ 500
$ 500
$ 7,000
$ 1,000
The new public access computers should be available by next week. I will be doing a
press release about the public-private partnership.
Details of the "Birthday Party" wine & cheese tasting scheduled for Saturday, May 8th,
from 7-9 PM are being nailed down. Coffee, chocolate, and other treats are being added, and
there has been great support from the local business community. Sentry, Dena's Specialty
Candy, Graphic Innovations, and Wanderlust Coffee Gallery are among the participants and
donors. Wine Blast of Milwaukee will be involved. A raffle will be held. Tickets for the event and
the raffle will be available April 1 st.
-
We received a copy of an attorney general's opinion this morning about agendas. Our
final item before adjournment reads, "All other matters as authorized by law." In her opinion, this
does not satisfy the requirements of the open meeting law, and should be removed. She also
cautions against using reports as a way to discuss items that did not make the agenda. A recent
Journal Sentinel article cautions again about the use of e-mail to conduct business. I will be sure
to bring to a meeting anything on an informational nature I send you via e-mail.
Because of a price-fixing lawsuit settlement, in June Wisconsin public libraries will be
receiving some 105,577 free compact discs. Our share will be about 430.
We received many new and colorful books about tractors and farm machines from the Big
Muskego Tractor Club.
The Greater Milwaukee Chapter of the Embroiderer's Guild of America gave us two books
for the collection.
The Muckey 4-H raised $51.75 through popcorn sales at the Friends' art fair. We will put
the money toward the purchase of this year's Newbery and Caldecott winners.
We received greetings from LB member Barb Yahr, and a signed copy of her daughter
Kathy's book, Recipe for Adventure: Real Life Adventures in Rural Alaska. I will drop Kathy a
note, and see whether the Sun will do an article.
The Parkridge Condo Association sent us a check for $30.00 in memory of Salomea Haas,
the first condo owner in the complex, who loved to use the library and feed the birds. I will add
the check to the trust fund.
-
We received a $100 donation to the library trust fund from the Muskego Woman's Club.
Quote of the month: "The road to knowledge begins with the turn of the page." [Chinese
fortune cookie]
FEBRUARY 2003 2004
Checkout
Shelving
Traffic
Per day average*
Questions
On-line catalog searches
Computer registration
Internet searches
12,140
13,402
11,355
473
7,657
14,221
1,834
13,035
12,695
10,741
447
7,047
NA (see Internet searches)
1,987
1,978,322
*Open 24 days
-
-
MUSKEGO PUBLIC LIBRARY
S73 W16663 Janesville Road
P. O. Box 810
Muskego, Wisconsin 53150-0810
262-971-2119
DATE: April 5, 2004
TO: Mayor, Aldermen, Library Board, Staff
FROM: Holly sanhUbe~
RE: Library long-range plan
WCFLS Director Tom Hennen was a guest at the March library board meeting. He
will be working with the board and staff for the next six months on the library's
first formal long-range plan. I will be doing a short summary to accompany the
monthly librarian's report to keep you up-to-date with what has been
accomplished. The library has always had plans: to renovate (1985), to automate
(1990-1995), to build a building, (2000), and, recently, to migrate to state-of-the-art
library software. Now that those milestones have been reached, it will be exciting
to plan for "what next?"
-
The first session was an orientation, and a discussion of planning possibilities.
Muskego's library currently meets the four minimum county standards: number
of staff, amount of open hours, size of collection, and expenditures for materials.
Currently these standards are being phased in within Waukesha County, and
meeting them is necessary if the city is to continue to exempt itself from the
county library tax. We will have to keep careful watch as the standards
compliance level reaches 100% to be sure the library meets them. For example,
with the 2004 cut in budgeted expenditures for materials of $35,000, it will take
the $40,000 remaining in the materials budget, all of the approximately $50,000
received in WCFLS funds this year, plus some of last year's funds (the account is
non-lapsing) to reach the 2004 expenditure target of $97,000. The target keeps
rising every year, and will be over $114,000 in 2007. Merely meeting county
minimum standards will take some planning. If the library board were to aspire to
meet higher state standards, a formal strategy-supported by city government-
would be desirable.
Our first session closed with Tom assigning "homework" to our board and staff:
answering four questions about the library's past, present, and future, including
what is good about the library now, and what is bad. Concentrating on
weaknesses may seem like a negative strategy, but everyone understood that if
time, talent, and resources were used to correct deficiencies, the result would be
an even stronger, more clear-sighted, service-oriented institution.
-
ACCOUNT,";, NUMBER;,"
"~2\ ' ,:' '" ; ,[,~"t;~~iîi?t~~!~i&è>
100.05.71.00~5101-2
100.05.71.00.5302
,
100.05.71.00.5303
',,-'- '
100.05.71.00.5401
. ,
,,' ,v' ,
:,100~05.71.00.5415
::0ic,", ~ ..>~Y'i"Y0"~kf,~:
"100.05.71.00.5505:0
""",""',
" ;J'
100.05.71.00.5602
100.05.71.00'.5701'
100.05.71.00.5703
" . '
100.Ø5.71.00.5713
100.05.71.00.5714
100.05.71.00.5835
100.05.71.00.5910
,
,
' ~
100.05.71.00.5915
100.05.71.00.4313 ~
100.05.71.00.4314
)
,
'~: DESCRIPTION, .'
,.,...,'APP'ROPRIATION
", EXPENSES'", ,.,' ,.- ,EXPENSES, ,.~2 BALANCE...,
,:5!~A~:';" )t:'?t~0 'è~f~~.OO\i~~~~~~~~f,::.~1i $'~ì~,175.17'"
"f;
': 141.41'~:' $
,~
~ 14.50/~ $
,.":,,
1,193.69 4~' $ 5,806.31
'iz',
500.00 $ 34.45 $
1,000.00, '$"
$ 7 ,OOO.~O $
Fi\anciaI RePort
MUSKE GO PUBLIC UBRAl:ty
" MARCH 2004
MILEAGE
EQUIP~AIN
,'~,;, MAI~.BL.oGSG~S'.$'. ',':, "'8:~~0.00. '
, >,:, ",' :' ,
.. . "... .. h'" . " ,", :,',',;:-:.,,':~~,,>,,;.:~.,~,~;Str., ~:'" }:;,:", "", ,,:.':;,,"':,5,,:,:,-,' ",'
",::;t.'
:::t~:K"~:;:~::.:: ::>,
.
"', ~, "
,
'".i'.'COMPUTER'" >., ,', ~'$":';.'.':4137,6.00 -"':',' "
, ",,' i', :" ,
"",::' ,
,;;I-,'{:" );~>:},'.; ,;i:, :"" "..:;;,;..:',/S~;'jfr;;:';J'.. '.: ,
.'tELËPHONE ~ '
"\ ':,$'," '. 8,134.00
" ,
,
'
$ 12,000.00 . SUPPLIES
SUPPLIES HSEKEP $, 4,000.00
28,000.00
I '
,
PRINT MATERIALS ~'
AUDIO-VISUAL $, 12,000.00
, 32,280.00 HSEKEP SERVICES $
UTILITIES $.
SEWER/WATER US $
72,600.00
2,000.00
TOTALS ' 733,036.00 $
LIBRARY FINES DEPOSIT
LIB TAX REVENUE DEPOSIT
)
382.90
3,538.35
680.14
3,008.00
$ 6,446.02
...>
, 358.59
985.50
.
,
.
i;f!lr~~~;~' ',:~~:::::::
$:,.:,523.62, $ .
7,610.38
",' :l~:
$ 2,679.16t $ ,9,320.84
""
$
.
382.90: $ 3,617.10
", $ 15,308.17Ú $ 12,691.83
,t' "". $ 1,307.94:\f $ 10,692.06
$ 9,024.00'.\, $ 23,256.00
~ 12,881.64~$
$
59,718.36
2,000.00
$ 54,646.52 .
$ 148,249.90
$
$
1,358.63
655.45
$ 584,786.10
TOTAL
TOTAL
$
$
3,780.94
1,886.10
)
FINANCIAL REPORT
MUSKEGO PUBLIC UBRARY
MARCH 2004 '
", ~;;
, ~,-, ',"
VENDOR NAME
INVOICE
P. 0: . CODE NUMBER
5302. ..,4050, Halle, Penny
5302;\5244
, Lenzen, Charlene
5302921891 Weber, Mary
18391 M
18369 M
18384 M
, .
. ,
,~J ..:',~;~t'i~ê:".'
5401~,251.: . Autoa1uitlc Fire
540JJ13890 ;:~tGoñlônFlUch
5401'11,'3890' "Gol-don Flesch
.
,
" g,.'
18376,EM... ,,25071'6 , ,
'18392'EM"6i?iÜ' 980892
18392 EM;: " 989037
, ~
5415. 922098 Rozman
5415 7930 Safeway
5415 7924 Rochester Midland
5415 921194 Staff Electric
5415 Midland Plastics
18366 MBG 30895
18353 MBG 10159630
18404 MBG
18396MBG 57174
, CK. 90373
5701', 1151
5701 1440
57.01
5701 3841'
5701 3841
5701 3841
Boise Cascade 18371 S
Brodart 18372 S
Creative Datap~ 18390 S
Gaylord 18374 S
Gaylord 18374 5
Gaylord 18374 S
535700
468632
94507
554633
556862
558950
'-
) )
AMOUNT
ACCOUNT
MILEAGE
MILEAGE
MILEAGE
$
$
$
16.27
10.08
8.10
"
EQUI~',MAIN
. EQUIPMAIN
EQUIP MAIN
. ~
$ 125.0'0 .
$,
-,- 69~9;
$ 46.61
MAIN BLDG GRDS $ 4.58
MAIN BLDG GRDS $ 30.00
MAIN BLDG GRDS $ 748.80
MAIN BLDG GRDS $ 675.28
MAIN BLDG GRDS $ (12.00)
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
$ 495.42
$ 178.17
$ 137.66
$ 6.99
$ 342.06
$ 16.91
.J
TOTAL
$ 34.45
$ 241.50
$1,446.66
, -
)
FINANCIAL REPORT
MUSKEGO PUBLIC LIBRARY
MARCH 2004
5701 4965 Kapco 18375 S 606909 SUPPUES $ 297.76
5701 4965 Kapco 18375 S 607666 SUPPUES $ 216.00
5701 7271 Poster Compliance 18337 S 590697-WI $ 16.25
$1,707.22
5703 5140 Lakeland 18398 SH 227705 SUPPLIES HSKP $ 382.90
$ 382.90
5713 92379 American Horticul 18378 P PRINT $ 35.00
5713 931 Baker a. Taylor 17893 A 2012309700 PRINT $ 14.47
5713 931 Baker a. Taylor 18290 A 2012309701 PRINT $ 10.99
5713 931 Baker a. Taylor~' 18325 A 2012309702 ~PRINT $ 11.37
5713 931 Baker a. Taylor 18326 J 2012309703 PRINT $ 17.70
5713 931 Baker a. Taylor 18326 J 2012338447 PRINT $ 8.85
5713 931 Baker. Taylor 18328 J 2012309704 PRINT $ 56.59
5713 931 Baker. Taylor 18330 A 2012309705 PRINT $ 26.04
5713 931 Baker a. Taylor 18330 A 2012319176 PRINT $ 25.48
5713 931 Baker a. Taylor 18330 A 2012394136 PRINT $ 14.47
5713 931 Baker a. Taylor 18332 J 2012309706 PRINT $ 11.44
5713 931 Baker a. Taylor 18332 J 2012394137 PRINT $ 16.69
5713 931 Baker a. Taylor 18334 J 2012309707 PRINT $ 22.60
5713 931 Baker a. Taylor. 18334 J 2012338448 PRINT $ 26.68
5713 931 Baker a. Taylor 18335 J 2012319177 PRINT $ 10.01
5713 931 Baker a. Taylor 18335 J 2012394138 PRINT $ 15.02
5713 931 Baker a. Taylor 18357 A 2012309708 PRINT $ 97.62
5713 931 Baker a. Taylor 18357 A 2012394139 PRINT $ 62.47
5713 931 Baker a. Taylor 18358 A 2012319178 PRINT $ 275.11
5713 931 Baker a. Taylor 18358 A 2012338449 PRINT $ 14.99
5713 931 Baker a. Taylor 18358 A 2012349788 PRINT $ 10.17
5713 931 Baker. Taylor 18358 A 2012394140 PRINT $ 7.77
5713 931 Baker a. Taylor 18359 J 2012319345 PRINT $ 410.21
5713 931 Baker. Taylor 18359 J 2012338450 PRINT $ 8.69
5713 931 Baker a. Taylor 18359 J 2012349789 PRINT $ 19.21
5713 931 Baker" Taylor 18367 J 2012353924 PRINT $ 9.18
5713 931 Baker. Taylor 18367 J 2012394141 PRINT $ 9.83
5713 931 Baker a. Taylor 18367 J 2012338451 PRINT $ 243.24
5713 931 Baker" Taylor 18368 A 2012339012 PRINT $ 311.02
5713 931 Baker a. Taylor 18368 A 2012349790 PRINT $ 19.97
) ) )
5713 931 Baker a. Taylor
5713 931 Baker a. Taylor
5713 931 Baker a. Taylor
5713 931 Baker a. Taylor
5713 931 Baker a. Taylor
5713 931 Baker a. Taylor
5713 931 Baker a. Taylor
5713 973 Barnes a. Noble
5713 973 Barnes a. Noble
5713 922123 BWI
5713' 921191 Center Point
5713 3652 . Frèemari Newspapers
5713 3750" Gale
'
5713 % Johns Hopkins U
5713 6631 National Geographic
5713 6924 Omnlgraphlcs
5713 7440 Quality
5713 7990 Sanhuber, Holly
5713 8861 Strand
5713 8861 Strand
5713 8861 Strand
5713 8861 Strand
5713 8861 Strand
5713 Oshkosh P L
5713 Lost&. Damaged
5714 932
5714 932
5714 932
5714 932
5714 90738
5714 90738
5714 90738
5714 7653
Baker a. Taylor
Baker&. Taylor
Baker&. Taylor
Baker&. Taylor
Books on Tape
Books on Tape
Books on Tape
Recorded Books
5835 4720 Janl King
)
FINANCIAL REPORT
MUSKEGO PUBUC UBRARY
MARCH 2O(M
2012349791
2012394142
2012353925
2012394143'
5004927418
5004942994
CM1147697
5360613
5362065
1740349
319405
3090
13175061
18377 J
18377 J
18379 A
18379 A
18382 SER
18382 SER
A
18370 A
18370 A
18380 J
18364 LP
18399 N
17681 R 0: '
18401 R ~.
18360 A
17726 P
18361 A
1'8383 ,A -
18331 A
,18331 A
18333 A
18365 J
18386 A
A
18381 AV
18381 AV
18381 AV
18381 AV
18313 AV
18356 AV
18385 AV
18336 AV
18362 HS
2488526
10249555
64303
',CKI066
A577532
A578616
A577533
A582989
A583846
CK2706
PRINT
, PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
PRINT
B39744270 AV
B397443oo AV
B397442990 AV
B40294330 AV
5658299P AV
5658300P AV
5669200P AV
1960005 AV
3040161
)
HOUSEKEEPING
$ 94.38
$ 33.99
$ 148.83
$ 4.79
$ 40.68
$ 11.73
$ (3.45)
$ 18.35
$ 24.00
$ 14.47
$ 163.69
$ 121.68
):~
$ 122.05
~<;$ 145.00
$ 16.90
$ 37.55
$ 361.29
$ 75.88
$ 159.26
$ 12.47
$ 93.29
$ 111.19
$ 56.87
$ (20.00)
$ (129.42)
$ 198.62
$ 92.24
$ 4.89 '
$ 43.34
$ 57.60
$ 172.00
$ 93.60
$ 17.85
$ 680.14
$ 3,008.00
;.
$ 3,538.35
$ 680.14
)
FINANCIAL REPORT
MUSKEGO PUBUC UBRARY
MARCH 2O(M
5910 10440 WE Energies
5910 10560 WE Energies
18354 UT
18355 UT
10300003216 ~~ES 5206915714 UTI~ES
$ 3,193.88
$ 3,252.14
~'
) )
$ 3,008.QO
$ 6,446.02
)
ACCOUNT NUMBER DESCRIPTION
503.00.00.00.3510 SYSTEM FUND
503.05.00.00.4150
503.05.00.00.4552
)
CREDITS
CREDITS
TOTALS
Financial Report
MUSKEGO PUBLIC LIBRARY
MARCH WCFLS 2004
APPROPRIATION EXPENSES
THIS MONTH
, $
$ 37,395.14
1i'
37,395.14
$ 3,919.92
$ 3,919.92
)
EXPENSES
TO DATE
$ 10,301.98
~~.
$ 10,301.98
BALANCE
$ 27,093.16
$ 27,093.16
)
FINANCIAL REPORT
MUSKEGO PUBLIC LIBRARY
MARCH WCFLS 2004
ACC'T VEND INVOICE AMOUNT
# II VENDOR NAME P. O. # CODE NUMBER ACCOUNT TOTAL
5713 931 Baker a. Taylor 17970 VA 2012338446 PRINT $ 9.25
5713 Turner Collections 18219 R 53708 PRINT $ 249.95
$ 259.20
6007 9t1f90 WCFLS
6007 921346 Weiss, Christine
6007 Coli Agency
)
18400 DB
18363 PR
2004029
)
DATABASE ~3,673.00
PR $ 37.72
COLL AGENCY $ (50.00)
$3,660.72
)