lbm20031217~USKEGO LIBRARY BOARD MEETING AGENDA
DATE:
TIME:
PLACE:
VVednesday,December17,2003
7:00 P.M.
Muskego Public Library
S73 VV16663 Janesville Road - Meetina Rooms #4-5
Muskego, VVI 53150
NOTE DATE CHANGE
library Board members not able to attend the meeting should inform the library (971-2100) at
least a day before the meeting, so that the Board may be assured of a quorum.
AGENDA
1. Call to order
2. Roll call
3. Pledge of Allegiance
4. Statement of public notice
5. Approval of minutes: November 19,2003
6. Next meeting scheduled: January 28,2004
7. Treasurer's report
8. Communications: Discussion and/or action items
-- a. Communications
b. Guest comments
9. Old Business: Discussion and/or action items
a. Friends of the library
b. Trust Fund
c. librarian's report
d. Interlibrary cooperation
10. New Business: Discussion and/or action items
a. Resolve pending fine dispute/s
b. library automation, technology & e-books
c. Long-range planning
d. 2004 budget
e. Policy revisions
f. Library security
11. All other matters as authorized by law
12. Motion to adjourn
NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the
municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any
governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice.
NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through
appropriate aids and services. For additional information or to request this service, contact Jean K. Marenda, City Clerk, at
-
~kego City Hall, 262-679-5625.
C: Library Board members; Mayor and Alderpersons (hard copy and e-mail); Muskego City Hall (posting); Channel 25
(e-mail to S. Ounahee); WCFlS office; News media: ME; MS; MJ/S; TW; WF; WITI; Webpage; C. Anderson.
HOS 12-9-03
,-
MUSKEGO PUBLIC LIBRARY BOARD
Muskego Public Library Room #5
December 17, 2003
1. Call to Order: The meeting was called to order by President T. Uttke at 7:02 P.M.
2. Roll Call: Also present were D. Dominski, R. Jankowski, E. Schroeder, B. Yahr, and Director H.
Sanhuber. C. Bartes, M. Purser, R. Rammer, and C. Schwalbach were absent.
3. Pledge of Allegiance: recited.
4. Statement of Public Notice: Given in accordance with the open meeting law on December 9,2003.
5. Approval of Minutes: Minutes of the November 19, 2003 meeting were approved on a motion by D.
Dominski seconded by E. Schroeder.
6. Next Meeting Scheduled: January 28, 2004.
7. Treasurer's Report: B. Yahr moved R. Jankowski seconded motion to approve payment of December
expenses of $52,632.57. Motion passed. B. Yahr moved R. Jankowski seconded motion to approve
payment of WCFLS December expenses of $2,558.92. Motion passed.
8. Communications
a. Communications: Patron comment forms were circulated. Received a check for $130 for Afghan
sales from the Chamber of Commerce. Tickets for the Chamber dinner and silent auction will be
available for sale in the library.
b. Guest Comments: None.
9. Old Business
a. FOL: The Friends agreed to purchace a CDIDVD analyzer/cleaner for $5,500..
b. Trust Fund: No report.
c. Librarian's Report. Read and placed on file. The computer workshop schedule for 2004 and new
book lists were circulated.
d. Interlibrary Cooperation: The Capital cost study committee report was distributed. R. Jankowski
reported on the first meeting of the committee.
10. New Business
a. Pending Fine Disputes: None.
b. AutomationlTechnology: SIRSI database is on the third test load. Record inconsistencies are
causing database problems. Patron information for the new system was distributed. Computers for
public acces to the catalog will be in multiple locations. Ebook circulation is not very good.
c. Long Range Planning: Distributed draft" of Friends policy and a draft gift acknowledgement
procudure. B. Yahr moved for approval of the first reading of the Trust Fund Resolution. R.
Jankowski seconded and the motion passed. R. Jankowski moved for approval of the first reading
of the policy on relationship between volunteers, Friends and the library. B. Yahr seconded and
the motion passed..
d. 2004 Budget: Revised budget cut info for patrons was distributed. R. Jankowski moved for
approval. D. Dominski seconded and the motion passed..
e. Policy Revisions: Covered in Long Range Planning.
f. Library Security: A draft letter to the Public SelVices committee about sign age in the parking Jot
was distributed for review. Someone brought a plastic sword into the library. There is no policy on
weapons. There were a number of teens in the wetland and police had to be called.
11. All Other Matters: None
12. Motion to Adjourn: D. Dominski moved, B. Yahr seconded. Motion approved at 8:22 P.M..
Russ Jankowski
Secretary
r
LIBRARIAN'S REPORT
November/December 2003
.- December is usually a quiet month, so staff members are able to catch up on behind-the-scenes
work. This is especially appreciated in my office this month, as the problems with the database test
loads-we're on number three-have meant extra meetings.
Children's fall programming has been completed, although we have had some tours from
Country Meadows kindergarten classes, and from 5th graders at St. Joseph's. Book clubs for teens
and adults continue to meet.
Jane is offering many computer classes between January and May. These include multiple
sessions of "Introduction to the Internet," "Search Engines," "E-Mail," "Database searching," and
"Intro to Microsoft Word."
Displays this month include the Wright Brothers 1 ooth anniversary of flight. Happy Hobby
loaned two model kits for the display. The "Chicken Soup for the Soul" books are highlighted in
another exhibit, and the "American Girls" series are on display in the children's area.
Lobby cases are given over to the Girl Scouts, and "China Doll" painted china.
Christmas and other seasonal holidays are also acknowledged through book and music
displays. The staff did the decoration, with special thanks to city maintenance man, George Wolwark.
The artificial wreaths were purchased by the Friends of the Library, and are splendid. Anyone wishing
to make or listen to music of the season is invited to stop in December 23fd between 1 PM and 3PM.
January will feature "health Awareness Month," with information on mental health, cancer
screening (i.e. colonoscopy, mammogram), weight loss, heart health, etc.
We received $275 from WCFLS to help with the purchase of next summer's reading program
materials. The Chamber of Commerce sent a $130 check in appreciation for the library's sale of the
chamber afghans, which are now all gone.
The Muskego Sun had a small clip about Russ Jankowski's recognition as an outstanding
library trustee. Russ has also been appointed to the Capital Costs Committee, by Waukesha County
Board Chairman, Jim Dwyer.
Quote of the month: "When I was a kid and the other kids were home watching "Leave it to Beaver,"
my father and step-mother were marching me off to the library." [Television personality, Oprah
Winfrey]
NOVEMBER 2002 2003
Checkout 11,746 10,213
Shelving 13,038 12,470
Traffic 9,504 9,635
Per day average* 413 437
Questions 6,112 6,043 r )n-line catalog searches 11,417 8,034
Computer registration 1,734 1,783
*Open 23 days in '02; open 22 days in '03
FinanL,_, Report
MUSKEGO PUBLIC LIBRARY
DECEMBER 2003 (1)
ACCOUNT NUMBER DESCRIPTION APPROPRIATION EXPENSES EXPENSES BALANCE
THIS MONTH TO DATE
100.05.71.00.5101-2 SALARIES $ 490,660.00 37,855.61 457,051.30 $ 33,608.70
100.05.71.00.5302 MILEAGE $ 1,000.00 $ 82.37 $ 688.45 $ 311.55
100.05.71.00.5303 CONFERENCE/SE $ 2,000.00 $ 389.00 $ 1,611.00
100.05.71.00.5401 EQUIP MAIN $ 13,000.00 $ 1,844.52 $ 11,305.54 $ 1,694.46
100.05.71.00.5415 MAIN BLDGS GRDS $ 6,000.00 $ 1,281.64 $' 6,014.43 $ (14.43)
100.05.71.00.5505 COMPUTER $ 13,637.00 $ 10,484.10 $ 3,152.90
100.05.71.00.5602 TELEPHONE $ 9,100.00 $ 468.31 $ 6,162.53 $ 2,937.47
100.05.71.00.5701 SUPPLIES $ 18,000.00 $ 2,875.49 $ 16,514.15 $ 1,485.85
100.05.71.00.5703 SUPPLIES HSEKEP $ 4,000.00 $ 1,686.20 $ 2,313.80
100.05.71.00.5713 PRINT MATERIALS $ 58,000.00 $ (47.81) $ 58,275.13 $ (275.13)
100.05.71.00.5714 AUDIO-VISUAL $ 17,000.00 $ 17,115.22 $ (115.22)
100.05.71.00.5835 HSEKEP SERVICES $ 32,280.00 $ 3,008.00 $ 36,096.00 $ (3,816.00)
100.05.71.00.5910 UTI LITI ES $ 72,600.00 $ 5,264.44 $ 61,163.68 $ 11,436.32
100.05.71.00.5915 SEWER/WATER US $ 2,000.00 $ 2,000.00
TOTALS $ 739,277.00 $ 52,632.57 $ 682,945.73 $ 56,331.27
100.43.71.00.4313 LIBRARY FINES DEPOSIT $ 1,002.45 TOTAL $ 14,206.77
100.43.71.00.4314 LIB TAX REVENUE DEPOSIT $ 525.40 TOTAL $ 6,821.65
FINANCREPORT
MUSKEGO Pu8L1C LIBRARY
DECEMBER 2003 (1)
ACC'T VEND INVOICE AMOUNT
# # VENDOR NAME P. O. # CODE NUMBER ACCOUNT TOTAL
5302 1561 Brown, Linda 18225 M MILEAGE $ 48.18
5302 3275 Eigenberger, Margot 18247 M MILEAGE $ 12.37
5302 3672 Genzel, Jane 18231 M MILEAGE $ 5.40
5302 4050 Halle, Penny 18226 M MILEAGE $ 16.42
$ 82.37
,
5401 3890 Gordon Flesch 18209 EM 885602 EQUIP MAIN $ 55.93
5401 3890 Gordon Flesch 18209 EM 891453 EQUIP MAIN $ 44.43
5401 3890 Gordon Flesch 18248 EM 907818 EQUIP MAIN $ 39.16
5401 J. M. Brennan 18207 EM EQUIP MAIN $ 569.00
5401 J. M. Brennan 18207 EM EQUIP MAIN $ 1,136.00
$ 1,844.52
5415 9620 Grainger 18216 MBG 19662311 MAIN BLDG GRD! $ 46.46
5415 9620 Grainger 18216 MBG 4903353854 MAIN BLDG GRD! $ ( 40.46)
5415 9620 Grainger 18216 MBG 4903353847 MAIN BLDG GRD! $ 24.12
5415 5743 Platinum Plus 18232 MBG 54720656 MAIN BLDG GRD! $ 14.71
5415 922098 Rozman True Value 18234 MBG 29756 MAIN BLDG GRD! $ 16.82
5415 922098 Rozman True Value 18239 MBG 29855 MAIN BLDG GRD! $ 23.99
5415 7930 Safeway 18233 MBG 95048125 MAIN BLDG GRD! $ 30.00
5415 92165 Wisconsin Automatic 18240 MBG 28572 MAIN BLDG GRD! $ 1,166.00
$ 1,281.64
5602 81 AT&T 18249 T 212388001 TELEPHONE $ 3.21
FINANCIAL REPORT
MUSKEGO PUBLIC LIBRARY
DECEMBER 2003 (1)
5602 501 SBC 18217 T 26267910011 TELEPHONE $ 515.27
5602 501 SBC 7900512987 TELEPHONE $ (50.17)
$ 468.31
5701 1151 Boise Cascade 18229 S 125449 SUPPLIES $ 7.75
5701 1440 Brodart 18241 S 444595 SUPPLIES $ 584.21
5701 2820 Demco 18243 S 1480267 SUPPLIES $ 613.97
5701 5743 Platinum Plus 18250 S 5472069 SUPPLIES $ 199.96
5701 7990 Sanhuber~ Holly 18235 S 112603 SUPPLIES $ 62.05
5701 7990 Sanhuber, Holly 18235 S 42592 SUPPLIES $ 7.10
5701 100555 Wisconsin Book B 18236 S 328 SUPPLIES $ 955.15
5701 100555 Wisconsin Book B 18236 S 332 SUPPLIES $ 445.30
. $ 2,875.49
5713 Lost & Damaged P PRINT $ (47.81)
$ (47.81)
5835 4720 Jani King 18237 HS 12030174 HSKEEP SERVICE $ 3,008.00
$ 3,008.00
5910 10440 WE Energies 18220 UT 1030003 UTILITIES $ 3,718.97
5910 10560 WE Energies 18221 UT 5206915714 UTILITIES $ 1,545.47
$ 5,264.44
ACCOUNT NUMBER DESCRIPTION
503.00.00.00.3510 SYSTEM FUND
503.05.00.00.4150
503.05.00.00.4552
CREDITS
CREDITS
TOTALS
Finan Report
MUSKEGO PUBLIC LIBRARY
DECEMBER WCFLS 2003 (1)
APPROPRIATION EXPENSES
THIS MONTH
$ 71,815.63 $ 2,558.92
~
$ 71,815.63 $ 2,558.92
EXPENSES
TO DATE
$ 32,948.63
$ 32,948.63
BALANCE
$ 38,867.00
$ 38,867.00
FINANC REPORT
MUSKEGO PUBLIC LIBRARY
DECEMBER WCFLS 2003 (1)
ACC'T VEND INVOICE AMOUNT
# # VENDOR NAME P. O. # CODE NUMBER ACCOUNT TOTAL
5713 90590 ALA 18218 P 1049027 PRINT $ 40.00
5713 931 Baker &. Taylor 17843 A 2011815912 PRINT $ 69.95
5713 931 Baker &. Taylor 17884 A 2011815913 PRINT $ 4.79
5713 931 Baker &. Taylor 18011 A' 2011815914 PRINT $ 28.97
5713 931 Baker &. Taylor 18041 A 20118115915 PRINT $ 13.31
5713 931 Baker &. Taylor 18041 A 2011832026 PRINT $ 25.99
5713 931 Baker &. Taylor 18074 J 2011847560 PRINT $ 2.99
5713 931 Baker &. Taylor 18081 A 2011832027 PRINT $ 30.10
5713 931 Baker &. Taylor 18081 A 2011847561 PRINT $ 25.95
5713 931 Baker &. Taylor 18084 A 2011815916 PRINT $ 18.82
5713 931 Baker &. Taylor 18141 A 2011815917 PRINT $ 15.05
5713 931 Baker &. Taylor 18168 J 2011815918 PRINT $ 2.97
5713 931 Baker &. Taylor 18175 J 2011815919 PRINT $ 51.01
5713 931 Baker &. Taylor 18182 J 2011815920 PRINT $ 4.17
5713 931 Baker &. Taylor 18189 J 2011815921 PRINT $ 36.56
5713 931 Baker &. Taylor 18189 J 2011832028 PRINT $ 15.66
5713 931 Baker &. Taylor 18193 J 2011815922 PRINT $ 9.34
5713 931 Baker &. Taylor 18214 A 2011832029 PRINT $ 376.68
5713 931 Baker &. Taylor 18223 A 2011847562 PRINT $ 130.55
5713 931 Baker &. Taylor 18224 SER 5004700091 PRINT $ 118.56
5713 931 Baker &. Taylor 18246 SER 3007594109 PRINT $ 13.35
5713 931 Baker &. Taylor 18246 SER 5004729754 PRINT $ 64.98
5713 931 Baker &. Taylor 18246 SER 5004741899 PRINT $ 30.80
5713 922123 BWI 17953 J 1651184 PRINT $ 25.30
5713 922123 BWI 18212 J 1657443 PRINT $ 19.34
5713 3750 Gale 17681 R 12993953 PRINT $ 688.00
5713 3750 Gale 18208 R 12944754 PRINT $ 146.25
FINANC.. . REPORT
MUSKEGO PUBLIC LIBRARY
DECEMBER WCFLS 2003 (1)
5713 7990 Sanhuber, Holly 18210 A 1025 PRINT $ 14.98
5713 7990 Sanhuber, Holly 18210 A 1032 PRINT $ 8.93
5713 7990 Sanhuber, Holly 18210 A 1036 PRINT $ 14.98
5713 8861 Strand 18174 A A536820 PRINT $ 13.97
5713 8861 Strand 18174 A A540343 PRINT $ 12.97
5713 8861 Strand 18222 A A539183 PRINT $ 32.41
5713 8861 Strand 18222 A A540342 PRINT $ 9.97
$2,117.65
5714 932 Baker &. Taylor 18131 AV B29540781 AV $ 14.98
5714 932 Baker &. Taylor 18213 AV B30348490 AV $ 60.28
5714 931 Baker &. Taylor 18215 AV 2011832195 AV $ 65.88
5714 90738 Books on Tape 18096 AV 55122480P AV $ 51.20
5714 90738 Books on Tape 18096 AV 5526302P AV $ 32.00
5714 90738 Books on Tape 18160 AV 5539137P AV $ 86.40
$ 310.74
6007 Flowers Ala Carte 18251 PR 18401 PR $ 43.04
6007 Flowers Ala Carte 18251 PR 18441 PR $ 43.04
6007 3672 Genzel,Jane 18227 PR PR $ 54.45
6007 COll Agency $ (10.00)
$ 130.53
6505
6505
Reliance label
Woodcrafts of WI
18191 CB
18252 CB
402551
12403
CAPITAL BUD $ 1,875.63
CAPITAL BUD $ 634.00