lbm20031119VVednesday,November19,2003
7:00 P.M.
Muskego Public Library
S73 W16663 Janesville Road - Meetina Rooms #4-5
Muskego, WI 53150
JJJ JSKEGO LIBRARY BOARD MEETING AGENDA
DATE:
TIME:
PLACE:
NOTE DATE CHANGE
Library Board members not able to attend the meeting should inform the library (971-2100) at
least a day before the meeting, so that the Board may be assured of a quorum.
AGENDA
1. Call to order
2. Roll call
3. Pledge of Allegiance
4. Statement of public notice
5. Approval of minutes: October 22, 2003
6. Next meeting scheduled: December 17,2003
7. Treasurer's report
8. Communications: Discussion and/or action items
r- a. Communications
b. Guest comments
9. Old Business: Discussion and/or action items
a. Fñends of the Library
b. Trust Fund
c. Librarian's report
d. Interlibrary cooperation
10. New Business: Discussion and/or action items
a. Resolve pending fine dispute/s
b. Library automation, technology & e-books
c. Long-range planning
d. 2004 budget
e. Policy revisions
f. Library security
11. All other matters as authorized by law
12. Motion to adjourn
NOTE DATE CHANGE
NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the
municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any
governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice.
NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through
appropriate aids and services. For additional information or to request this service, contact Jean K. Marenda, City Clerk, at
-- ,kego City Hall, 262-679-5625.
C: Library Board members; Mayor and Alderpersons (hard copy and e-mait); Muskego City Hall (posting); Channel 25
(e-mail to S. Dunahee); WCFLS office; News media: ME; MS; MJ/S; TW; WF; WITI; Webpage; C. Anderson.
HDS 11-12-03
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MUSKEGO PUBLIC LIBRARY BOARD
Muskego Public Libral)f Room #5
November 19, 2003
---
1. Call to Order: The meeting was called to order by President T. Uttke at 7:01 P.M.
2. Roll Call: Also present were C. Bartes, D. Dominski, R. Jankowski, M. Purser, and Director H.
Sanhuber. R. Rammer, E. Schroeder, C. Schwalbach and B. Yahr were absent.
3. Pledge of Allegiance: recited.
4. Statement of Public Notice: Given in accordance with the open meeting law on November 12, 2003.
5. Approval of Minutes: Minutes of the October 22, 2003 meeting were approved on a motion by D.
Dominski seconded by C. Bartes.
6. Next Meeting Scheduled: December 17, 2003.
7. Treasurer's Report: R. Jankowski moved M. Purser seconded motion to approve payment of
November expenses of $51,189.78. Motion passed. R. Jankowski moved M. Purser seconded motion to
approve payment ofWCFLS November expenses of $5,552.75. Motion passed.
8. Communications
a. Communications: Patron comment forms were circulated.
b. Guest Comments: None.
9. Old Business
a. FOL: Gary Niehbur talk on November 13 had 25 people and Michael pefIY on November 18 had
about 75 in attendance. The magician had 150 attendance. Muskego Sun article on the speakers
was circulated.
b. Trust Fund: $49,493.06.
c. Librarian's Report: Read and placed on file. Book Page was circulated. The second Lakeshores
payment of $24,571 was received. A new staff roster and new fee schedules were distributed.
d. WCFLS: The redesign of WI SCAT is complete and went online Monday.
10. New Business
a. Pending Fine Disputes: None.
b. Automation/Technology: Board meetings are now being recorded to laptop. This will make them
available on the City's website. SIRSI conversion has database problems. SIRSI training went
vel)f well. Library Board minutes back to 1960 are now online.
c. Long Range Planning: Ask Friends to fund volunteer recognition on an ongoing basis and bring
back next month. Discussion on Trust Fund resolution about contribution tax exemption. R.
Jankowski will provide IRS document that applies to exempt organizations.
d. 2004 Budget: Distributed draft of budget cut info for patrons.
e. Policy Revisions: Covered in Long Range Planning.
f. Library Security: Skateboarding issues have been improved, thanks to Officer Mrotek. Speeding
in the back lot is still a problem. Sign changes will be discussed at the next meeting. Requests for
changes must go to the Public Services committee.
11. All Other Matters: None
12. Motion to Adjourn: M. Purser moved, D. Dominski seconded. Motion approved at 8:11 P.M..
Russ Jankowski
Secretary
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,
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LIBRARIAN'S REPORT
October/November 2003
,--
The November programs were generally well received. While the mystery talk only drew twenty or so, Michael
Perry brought out about 75, and the children's magic show attracted some 89 children, and 57 adults. Thanks
to the Friends and staff members who funded, worked-and volunteered-to make these events successful.
The second half of our WCFLS payment was received: $24,571.00.
This month's displays include painted china by Cynthia Guilette, in the lobby case "Pirates," in the kids'
section, and a remembrance of JFK near the reading room. Collecting barrels or bags for the Waukesha County
Women's Center and the St. Paul's food drive are also available. Posters of the featured performers were
highlighted through the use of a dramatic stage curtain.
We were given fourteen boxes of children's books by Dr. John W. Stewig of the Children's Literature Center at
UW-M. Thanks to Jane, Penny, and Dennis for trekking and hauling.
We received a gift book from the Betty Brinn Foundation, and $100 to buy craft books from the Thursday
Crafters at City Hall. We also received a donation from the Parkridge Condo Association. A group at a local
"Pampered Chef' gathering donated $20.00 to the library. These latter two gifts were not designated, so I will
deposit them in the trust fund.
As a result of the budget cuts, more than thirty magazine subscriptions up for renewal were discontinued. This
was done on the basis of cost, number of circulations, and full-text availability on Badgerlink. More cuts will be
made next year when the second of three portions of periodicals comes up for renewal.
SIRSI training was excellent. The staff worked very hard, and the trainer was a peach. The database merge has
- encountered problems, including overlaying Waukesha's records with ours-a bad thing. The December 8th "go
:ive" date may slip, depending on the timeliness and success of the vendor's response. We are getting splendid
cooperation from the folks at Waukesha Public Library.
Many thanks are due to Clerk-Treasurer Jean Marenda's staff, and to the IS Department. Library board minutes
for the library's entire 43 years are available in the imaging folder. Many librarian's, annual, and financial
reports are also available, and are indexed for searching.
Tonight is the library's board's first meeting using the laptop and microphone to record, instead of the cassette
player. These recordings will join minutes of other city meetings and can be listened to over the network.
WISCAT, the statewide library catalog, has undergone a major re-design and upgrade. Staff around the state
received training using the Internet and a speaker phone. Typing in www.wiscat.net will get you there. Then
just click "begin."
Quote of the month: "The loveliest time to read books, I think, is in winter, in the country, surrounded by deep
silence, when old American voices-Emerson, Thoreau, Whitman, Twain-boom out to us like the giants they
were." [Writer and radio personality, Garrison Keillor]
OCTOBER 2002 2003
Checkout 13,074 12,730
Shelving 16,370 14,090
Traffic 10,831 10,854
Per day average. 417 402
(luestions 6,777 6,571
"n-line catalog searches 12,891 9,650
Computer registration 2,027 1,989
*Open 26 days in '02; open 27 days in '03
Finanl..,..., Report
MUSKEGO PUBLIC LIBRARY
NOVEMBER 2003
ACCOUNT NUMBER DESCRIPTION APPROPRIATION EXPENSES EXPENSES BALANCE
THIS MONTH TO DATE
100.05.71.00.5101-2 SALARIES $ 490,660.00 37,651.89 419,195.69 $ 71,464.31
100.05.71.00.5302 MILEAGE $ 1,000.00 $ 89.65 $ 606.08 $ 393.92
100.05.71.00.5303 CONFERENCE/SE $ 2,000.00 $ 389.00 $ 1,611.00
100.05.71.00.5401 EQUIP MAIN $ 13,000.00 $ 44.43 $ 9,461.02 $ 3,538.98
100.05.71.00.5415 MAIN BLDGS GRDS $ 6,000.00 $ 340.91 $ 4,732.79 $ 1,267.21
100.05.71.00.5505 COMPUTER . $ 13,637.00 $ 652.04 $ 10,484.10 $ 3,152.90
100.05.71.00.5602 TELEPHONE $ 9,100.00 $ 514.85 $ 5,694.22 $ 3,405.78
100.05.71.00.5701 SUPPLIES $ 18,000.00 $ 1,116.20 $ 13,638.66 $ 4,361.34
100.05.71.00.5703 SUPPLIES HSEKEP $ 4,000.00 $ 142.32 $ 1,686.20 $ 2,313.80
100.05.71.00.5713 PRINT MATERIALS $ 58,000.00 $ (83.00) $ 58,322.94 $ (322.94)
100.05.71.00.5714 AUDIO-VISUAL $ 17,000.00 $ 17,115.22 $ (115.22)
100.05.71.00.5835 HSEKEP SERVICES $ 32,280.00 $ 6,016.00 $ 33,088.00 $ (808.00)
100.05.71.00.5910 UTILITIES $ 72,600.00 $ 4,704.49 $ 55,899.24 $ 16,700.76
100.05.71.00.5915 SEWER/WATER US $ 2,000.00 $ 2,000.00
TOTALS $ 739,277.00 $ 51,189.78 $ 630,313.16 $ 108,963.84
100.43.71.00.4313 LIBRARY FINES DEPOSIT $ 1,104.61 TOTAL $ 13,204.32
100.43.71.00.4314 LIB TAX REVENUE DEPOSIT $ 579.45 TOTAL $ 6,296.25
FINANC REPORT
MUSKEGO PUBLIC LIBRARY
NOVEMBER 2003
ACC'T VEND INVOICE AMOUNT
# # VENDOR NAME P. O. # CODE NUMBER ACCOUNT TOTAL
5302 1561 Brown, Linda 18178 M MILEAGE $ 32.12
5302 3672 Genzel, Jane 18185 M MILEAGE $ 57.53
$ 89.65
5401 3890 Gordon Flesch 18167 EM 867019 EQUIP MAIN $ 44.43
$ 44.43
5415 3903 Graybar 18169 MBG 900415900 MAIN BLDG GRDS $ 138.80
5415 3903 Graybar 18169 MBG 90041590 MAIN BLDG GRDS $ (110.00)
5415 3903 Graybar 18169 MBG 900391842 MAIN BLDG GRDS $ 246.40
5415 922098 Rozman True Value 18179 MBG 29108 MAIN BLDG GRDS $ 7.58
5415 922098 Rozman True Value 18179 MBG 29245 MAIN BLDG GRDS $ 12.97
5415 922098 Rozman True Value 18179 MBG 29291 MAIN BLDG GRDS $ 15.16
5415 7930 Safeway 18196 MBG 1-0137728 MAIN BLDG GRDS $ 30.00
$ 340.91
5505 1787 CDW-G 18170 CC KB65495 COMPUTER $ 454.04
5505 1787 CDW-G 18180 CC KB74157 COMPUTER $ 198.00
$ 652.04
5602 81 AT&T 18204 T 2127047223 TELEPHONE $ 1.77
5602 501 SBC 18171 T 2626794100 TELEPHONE $ 513.08
FINANC..- REPORT
MUSKEGO PUBLIC LIBRARY
NOVEMBER 2003
$ 514.85
5701 2820 Demeo 18144 S 1444289 SUPPLIES $ 184.03
5701 2820 Demeo 18144 S 1440548 SUPPLIES $ 39.17
5701 4080 Highsmith 18163 S 8049302-001 SUPPLIES $ 165.00
5701 4965 Kapeo 18188 S 593144 SUPPLIES $ 728.00
$1,116.20
5703 5140 Lakeland 18197 SH 218996 SUPPLIES HSKP $ 142.32
$ 142.32
5713 Lost & Damaged PRINT $ (83.00)
$ (83.00)
5835 4720 Jani King 18202 HS 10030178 HOUSEKEEPING $ 3,008.00
5835 4720 Jani King 18202 HS 11030175 HOUSEKEEPING $ 3,008.00
$6,016.00
5910 10440 We Energies 18166 UT 1030003216 UTILITIES $ 3,774.55
5910 10560 We Energies 18161 UT 5206915714 UTILITIES $ 929.94
$4,704.49
ACCOUNT NUMBER DESCRIPTION
503.00.00.00.3510 SYSTEM FUND
503.05.00.00.4150
503.05.00.00.4552
CREDITS
CREDITS
TOTALS
Finanl..,_1 Report
MUSKEGO PUBLIC LIBRARY
NOVEMBER WCFLS 2003
APPROPRIATION EXPENSES
THIS MONTH
$
.
$
$ 47,144.63
24,571.00
100.00
$ 71,815.63
$ 5,552.75
$ 5,552.75
EXPENSES
TO DATE
$ 30,389.71
$ 30,389.71
BALANCE
$ 16,754.92
$
$
24,571.00
100.00
$ 41,425.92
FINANCI,-.L REPORT
MUSKEGO PUBLIC LIBRARY
NOVEMBER WCFLS 2003
ACC'T VEND INVOICE AMOUNT
# # VENDOR NAME P. O. # CODE NUMBER ACCOUNT TOTAL
5713 931 Baker &. Taylor 17637 J 2011690557 PRINT $ 11.68
5713 931 Baker &. Taylor 17758 J 2011690558 PRINT $ 7.51
5713 931 Baker &. Taylor 17800 J 2011772355 PRINT $ 20.25
5713 931 Baker &. Taylor 18014 A 2011772356 PRINT $ 7.77
5713 931 Baker &. Taylor 18015 A 2011751001 PRINT $ 9.57
5713 931 Baker &. Taylor 18017 A 2011690559 PRINT $ 14.47
5713 931 Baker &. Taylor 18064 A 2011690553 PRINT $ 19.66
5713 931 Baker &. Taylor 18064 A 2011724830 PRINT $ 57.23
5713 931 Baker &. Taylor 18064 B 2011730801 PRINT $ 10.44
5713 931 Baker &. Taylor 18064 B 2011750999 PRINT $ 13.89
5713 931 Baker &. Taylor 18074 J 2011690552 PRINT $ 7.53
5713 931 Baker &. Taylor 18074 J 2011705941 PRINT $ 2.99
5713 931 Baker &. Taylor 18081 A 2011690560 PRINT $ 69.40
5713 931 Baker &. Taylor 18081 A 2011701912 PRINT $ 46.31
5713 931 Baker &. Taylor 18081 A 2011705942 PRINT $ 35.38
5713 931 Baker &. Taylor 18081 A 2011724832 PRINT $ 12.73
5713 931 Baker &. Taylor 18081 A 2011772357 PRINT $ 10.44
5713 931 Baker &. Taylor 18084 A 2011690561 PRINT $ 14.47
5713 931 Baker &. Taylor 18084 A 2011701913 PRINT $ 32.42
5713 931 Baker &. Taylor 18084 A 2011705943 PRINT $ 16.21
5713 931 Baker &. Taylor 18084 A 2011724833 PRINT $ 14.47
5713 931 Baker &. Taylor 18084 A 2011730803 PRINT $ 31.26
5713 931 Baker &. Taylor 18084 A 2011772358 PRINT $ 16.21
5713 931 Baker &. Taylor 18141 A 2011705944 PRINT $ 15.08
5713 931 Baker &. Taylor 18164 A 2011701914 PRINT $ 122.13
5713 931 Baker &. Taylor 18164 A 2011724834 PRINT $ 34.62
5713 931 Baker &. Taylor 18164 A 2011725097 PRINT $ 11.57
FINANe.. - REPORT
MUSKEGO PUBLIC LIBRARY
NOVEMBER WCFLS 2003
5713 931 Baker & Taylor 18164 A 2011751002
5713 931 Baker & Taylor 18165 J 2011702044
5713 931 Baker & Taylor 18165 J 2011724835
5713 931 Baker & Taylor 18165 J 2011735146
5713 931 Baker & Taylor 18165 J 2011751003
5713 931 Baker & Taylor 18168 J 2011705945
5713 931 Baker & Taylor 18168 J 2011724836
5713 931 Baker & Taylor 18168 J 2011751004
5713 931 Baker & Taylor 18168 J 2011772359
5713 931 Baker & Taylor 18175 J 2011724837
5713 931 Baker & Taylor 18175 J 2011751005
5713 931 Baker & Taylor 18175 J 2011772360
5713 931 Baker & Taylor 18175 J 2011781788
5713 931 Baker & Taylor 18176 A 2011724838
5713 931 Baker & Taylor 18177 A 2011725098
5713 931 Baker & Taylor 18177 A 2011772361
5713 931 Baker & Taylor 18182 J 2011730804
5713 931 Baker & Taylor 18182 J 2011751006
5713 931 Baker & Taylor 18182 J 2011772362
5713 931 Baker & Taylor 18183 SER 3007462894
5713 931 Baker & Taylor 18183 SER 3007491794
5713 931 Baker & Taylor 18183 SER 3007520041
5713 931 Baker & Taylor 18183 SER 3007543612
5713 931 Baker & Taylor 18187 A 2011735147
5713 931 Baker & Taylor 18189 J 2011751007
5713 931 Baker & Taylor 18189 J 2011772363
5713 931 Baker & Taylor 18193 J 2011773509
5713 931 Baker & Taylor 18194 A 2011781789
5713 919920 D. C. Everest 18190 A
5713 Graham Public Lib 18198 LP
5713 920271 Guideposts for Teens 18200 R
5713 10325 H. W. Wilson 18181 R
5713 10325 H. W. Wilson 18181 R
5713 92150 Harris Infosource 18199 R
5713 92150 Harris Infosource 18199 R
5713 6631 National Geographic 18184 A
5713 Oshkosh Public Lib 18162 A
5713 7990 Sanhuber, Holly 18206 A
5713 91850 Snow Week 18201 P
5713 8861 Strand 17838 A'
79253
55603718
5560370X
10024221
10024122
3286000124
1021
A523197
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$ 13.16
$ 298.87
$ 23.80
$ 14.10
$ 13.36
$ 509.74
$ 13.36
$ 35.81
$ 26.63
$ 419.88
$ 14.94
$ 20.04
$ 13.35
$ 85.72
$ 99.73
$ 15.98
$ 335.29
$ 14.07
$ 20.30
$ 24.87
$ 16.95
$ 18.45
$ 103.34
$ 38.47
$ 513.15
$ 9.86
$ 11.34
$ 37.91
$ 53.15
$ 20.00
$ 34.95
$ 134.00
$ 205.00
$ 153.10
$ 135.10
$ 16.90
$ 25.00
$ 14.98
$ 29.95
$ 12.47
FINANCI, ,,- REPORT
MUSKEGO PUBLIC LIBRARY
NOVEMBER WCFLS 2003
5713 8861 Strand 17838 A A524676 PRINT $ 13.97
5713 8861 Strand 18092 J A523196 PRINT $ 7.97
5713 8861 Strand 18174 A A527609 PRINT $ 283.83
5713 8861 Strand 18186 A A530411 PRINT $ 348.51
5713 UW Law Library 18205 R PRINT $ 10.00
$4,927.04
5714 932 Baker & Taylor 18131 AV M27223260 AV $ 18.42
5714 932 Baker & Taylor 18131 AV B28462140 AV $ 23.65
5714 932 Baker & Taylor 18131 AV M28176860 AV $ 16.19
5714 90738 Books on Tape 18053 A V 5484106P AV $ 140.80
5714 90738 Books on Tape 18053 A V 5502477P AV $ 140.80
5714 90738 Books on Tape 18096 A V 5502478P AV $ 51.20
5714 90738 Books on Tape 18160 AV 5502479P AV $ 22.40
5714 7653 Recorded Books 18172 AV 1865840 AV $ 17.85
5714 7653 Recorded Books 18173 AV 1865843 AV $ 112.90
$ 544.21
6007 3900 Graphic Innovations 18203 PR 79253 PR $ 63.00
6007 3900 Graphic Innovations 18203 PR 79277 PR $ 38.50
6007 Coli Agency COll AGENCY $ (20.00)
$ 81.50