lbm19930302MARCH 2, 1993
3 MUSKEG0 PUBLIC LIBRARY BOARD
MUSKEG0 CITY HALL
Present: Board members R. Christenson, J. Roberson, J. Wolf, N. Berken, D. Carter, t 1. R. Jankowski, R. Leichtfuss, P. Patterson, R. Ramer, and Director Holly Sanhuber.
Meeting was called to order at 7:40 p.m. by President Christenson. Agenda was
approved on motion J. Wolf, second J. Roberson. Minutes of the February 2,1993
meeting were approved on motion R. Leichtfuss. second R. Rammer. Next meeting
scheduled April 6,1993.
Treasurer's report: Motion J. Wolf, second J. Roberson to approve February
expenditures in amount of $$21,916.46. Motion carried. Motion J. Wolf, second
J. Roberson to approve February federated system fund expenditures in amount of
$521.29. Motion carried.
Communications: none Guest comments: none I
New Business:
There were 127 exhibitors, over 1500 paid admissions,and gross receipts of
approximately $9500.00. Financial statement will be issued later after all
bills paid. There will be a meeting Monday, March 8, 9 a.m. at the library
to evaluate the fair.
Friends of the Library: The February 28 craft fair was very successful.
Trust fund: balance as of February 14,1993 $20,172.14. Booth fees and
raffle ticket checks payable to the trust fund have been deposited. Balance of
fair profits will be deposited after all bills paid. $5,000 allocated for automated
0 card catalog still in the fund. -
D. Carter, second N. Berken to approve the public relations press release
prepared by Holly. Motion carried. Holly distributed copies of the 1992
PUBLIC LIBRARY ANNUAL REPORT submitted to DPI, and February 1993 WAUKIE TALKIE
newspage.
Librarian's report: read and placed on file. Copy attached. Motion
Interlibrary cooperation: R. Christenydvised the governor's budget shows o*
Wisconsin may be introduced as separate bill. Kathy Gosz is conducting audit
no increase in library service and does not include Inform Wisconsin. Inform
WCFLS board had final reading on environment grant. Oconornowoc and Menomonee Falls
of member library circulation, and inquiry if county funds are allocated properly.
have closed their doors to cross over borrowing with little impact. Patrons are
using their respective libraries in Jefferson and Washington Counties. A joint
Subject for the meeting is "Policy on Book Selection." Penny is developing a
trustee breakfast is scheduled Saturday, May 1, Waukesha Public Library at 8:30 a.m.
summer reading program for 6,7, and 8th graders. Friends of the Library will be
consulted to sponsor the project at approximate cost of $200.00. Enhanced library
reference service is vital. Article from THE MILWAUKEE JOURNAL-February 16,1993
on information brokers was reviewel.
Automation: see librarian's report. Holly further advised the City has
approved purchase of "mirroring" b,ack up system to be installed this weekend.
Long-range planning: Full b,,ard met at 7 p.m. this date. D. Carter reviewed
0 of this book will be purchased for each board member. Committee will meet at 7 p.m.
phases as presented in DPI WISCONSIN LIBRARY BUILDING PROJECT HANDBOOK. Copies
MUSKEG0 PUBLIC LIBRARY
Long-Range Planning Committee
: 4'"" 2' lgg3 ommittee Chair Don Carter called the meeting to order at 7:OO P.M. Also
present for at least a portion of the meeting were: Nancy Berken, Ray
Christenson, Russell Jankowski, Ruth Leichtfuss, Patrick Patterson, Robert
Rammer, Jane Roberson, June Wolf, and Library Director, Holly Sanhuber.
written outline of the book's content is presented below:
Don Carter reviewed the Wisconsin Library Building Project Handbook. His
The building project has five phases:
PHASE I - CONCEPTUAL PHASE
A. Needs assessment
1. Analysis of community need for library services
2. Projections of growth in collections and staff
3. Plans for development of additional future services
8. Amass information:
1. Amount of space devoted to each aspect of library operation
2. Amount of space required to house the present library
4. Assess present structure in terms of:
3. Amount of space required in 5, 10, 15, 20 years
a. Physical cond..tion
b. Deficiencies
c. Approximate cost of necessary modifications
0 C. Evaluating alternatives
1. Remodel existing library
2. Expand and remodel present facility
3. Convert another sti:ucture to library use
4. Design and construct a new building
PHASE I1 - PLANNING PHASE
A. Writing a Building Program Statement; includes:
2. Goals
1. Purpose
3. Content of buildinq program - data useful to architect
4. Must be endorsed b-{ library board, etc.
2. Architect
1. Owner's representative (i.e. city official, library board)
4. Library building consultant, if any
3. Library administrator
1. cost
2. Convenience, safe ,access
4. Problems of geolog:f, topography, buried objects
3. Is library appropriate land use?
5. Were there other plans for land use?
1. Estimating cost of project
2. Investigating funding sources
B. Assembling the project team
C. Site consideration
D. Cost of building pr0jec.t
a. Municipal appropriations (e.g. bonding)
b. Loans
c. Lease purchasm?
d. Federal and s.tate grants
e. Gifts and bequests
f. Public subscriptions and donations
'e
1
LIBRARIAN'S REPORT
February, 1993
athie Reed and Karen Hurd from W'CFLS came to explain the System's new
enhanced reference" service to us, and to answer our questions about the program.
A brief article about the library's use in 1992 has been completed.
A policy we discussed during the last fee review has been implemented with
fliers and a press release. To tNe able to check out materials, a patron
must present a valid library card:. There will be no more "look-ups'' in our
files .
Mustard Seed Preschool paid us a visit.
Penny has attended a workshop and; an ETN on the 1993 Summer Reading
Program. The theme is, "Go Wild, Read!" Penny also attended a workshop on
library programming for children.
March is "Student Art Month," and the library has been transformed. Art
work from all of the city's public schools is on display. The school
without staff help.
district transported the items tcl the library, and arranged many of them
Our library is taking part in the "Bucks' Reading Challenge," where
students in middle school win points by reading a certain number of pages,
and may receive a ticket to a Buc:ks game. There is minimal work for our
taff, and the program may help to reach a difficult population, where
' qnterest in reading can be lacking.
We are a site for the Jason Project, which encourages middle and high
schoolers to read. This year's theme is science and undersea exploration.
~ We serve our usual function, as EI source for information and resources.
We have a young man doing sixteen hours of community service, who is
finishing discarding of the 1990 magazines. This job has to be done
annually to make room for the new year's magazines.
We also have another worker, twenty hours a week for eighteen weeks,
provided through the county. Among other things, she is helping us enter
patrons into the computer.
The last of the shelving arrived and was assembled by the highway
department. We are going to use it for the discarded magazine sale,
because we will not shift the col.lection until the weeding of the adult
collection is done. That project. is nearly into the 800's.
Linda has finished readying the Iiuvenile collection for barcoding, except
for the many left-over problems, which include some 200 juvenile books
which did not even make it onto t.he system, even though our inventory card
says they did ...
ncludes purchases from Discovery Toys, audio cassettes, and videos.
he children's audio-visual backl.og was cataloged this month. This
Your agendas will look different next month, as the city attorney has
Meeting law.
advised us to incorporate additional wording to comply with the Open