lbm19920204FEBRUARY 4,199 2
MUSKEG0 PUBLIC LIBRARY BOARD
CITY HALL
Present: Board members Christenson, Mundro, Roberson, Berken, Leichtfuss, Sanders,
and Director Holly Sanhuber.
Meeting was called to order at 7:3CI by President Christenson. Agenda was approved
on motion R. Leichtfuss, second J. Roberson. Minutes of the January 7 meeting
were approved on motion N. Berken.z:econd R. Leichtfuss. Next meeting scheduled
March 3,1992.
Treasurer's report: Motion R. Christenson, second J. Roberson to approve January
expenditures in amount of $19,117.:;6. Motion carried. Motion R. Christenson to
approve January Federated System Fund expenditures in amount of $1,131.74.
Second J. Roberson. Motion carried.
Communications:
to use this donation for purchase of videotapes.
Guest comments: none
Old Business:
and raffle tickets are being printed.
to date and $3100 deposited from booth fees for the March 1 Craft Fair. Posters
4 Goodyear Tires, color TV donated by Hales Corners State Bank, crib quilt and
There are four items for raffle:
quilted pillow donated by Martie Aldridge. Friends will be mailed raffle tickets
to selllbuy, and also requested to donate for the bakery sale.
Donation of $200 received from Muskego Woman's Club. General consensus
Friends of the Library: R. Christenson advised there are 75 paid exhibitors
Night AA group.
Trust Fund: Balance this date $10,481.69. $60 received from the Wednesday
Librarian's report: read and placed on file. Copy attached.
Interlibrary cooperation: Deferred to new business--Vojtik letter
Automation: Holly advised Joe, computer coordinator, is back to work.
Four updates have been loaded, and bar codes ready to run. "Making progress."
New Business:
Motion J. Roberson, second R. Leichtfuss the final reading and adoption
of CONFLICT RESOLUTION PROCEDURE/POLICY be this date. Motion carried.
There are no pending fine disputes for resolution this date.
Hephner amendment (43.17.10 of State Statutes), and the background for Ed Vojtik,
R. Christenson reviewed intersystem borrowing problems since the passage of
President of WCFLS Board, letter dated January 17,1992. Mid-Wisconsin Library
Dodge, Jefferson, and Washington Counties. WCFLS Board has determined that
System is refusing to fund any cos13 of intersystem borrowing by residents of
action and political pressure is necessary to solve this problem of funding,
and recommends WCFLS libraries close the door to resident borrowers from these
counties on August 1, 1992. Muskego Public Library is not directly affected by
these borrowers.
February 4,1992
MUSKEGO PUBLIC LIBRARY BOARD
Page 2
New Business: (continued)
support and accept the 8 step proposal of the WCFLS System Board, but note
MPL will not close the door to Mid-Wisconsin borrowers unless it is in the
best interest of the system to prescnt a solid front, and also note the
date of closing should be extended 110 December 31,1992. Motion carried.
Motion R. Leichtfuss, second ;I. Roberson the Muskego Public Library
Members are urged to call their representative on the legislative
hot line and request AB557 get out #of committee for passage. This proposed
borrowing if costs are not reimbursm?d.
legislation would allow libraries to close their doors to intersystem
Meeting adjourned at 9:05 on motion J. Mundro.
LIBRARIAN'S REPORT
FEBRUARY , 19 9 2
The year started well, with circulation of over 13,000 - our
third highest month ever. We are soon going to be needing
three people on duty for Saturdays during the school year.
WCFLS Board.
Ray Christenson is the newly-elected Vice President of the
Penny and Holly attended an APL meeting which dealt with
services to the deaf and hard-of-hearing.
Waukesha.
Ray and Holly went to an Intersystem Borrowing meeting at
An ILL meeting was held at Waukesha.
We will be getting a $1,500 materials grant from WCFLS to
improve the reference collection.
The February display highlights Black History Month and the
March 1st art fair.
A special Friends of the Library sale of romance books for
Valentine's Day has received favorable reactions. We get
many donations of paperbacks throughout the year, and this
seemed like a good way to sell them.
We received handouts from1 the Muskego-Norway Family Child
Care Preschool Providers which I felt did not meet the
criteria in the Board policy for posting, as they promoted a
business. We put a copy in our question/answer box and in
the community organizaticmns file.
I
The reading group has chcssen 0 Pioneers as its first
selection.
Holly attended three meet,ings with the city about space
(lack of) and telephones (new). Except in storage areas,
the library space will be adequate, until we need to add
present phone system, but. it is hard to add anyone new.
shelving - any moment now... We are very happy with the
Storyhours are once again underway.
There was a question about staff attendance at the Muskego
Woman's Club's recent lurcheon to hear storyteller Judy
Busack. It should go without saying that everyone who
attended was either on their own time or used compensatory
time. People who are scheduled for the evening hours are
not expected to work twel.ve-hour days.
February 5, 1992
Ed Vojtik, President
321 Wisconsin Avenue
Waukesha, WI 53186
WAUKESHA COUNTY FEDERATED LIBRARY SYSTEM BOARD
Dear Mr. Vojtik:
At last night's meeting, the Muskego Public Library Board
voted "yes" to all eight points on the intersystem borrowing
checklist. Aided by the System's excellent supporting
documents and the insi9ht.s of our Board President, Ray
Christenson, the Trustees: showed a real understanding of the
problem now facing the system, several member libraries, and
perhaps eventually, our 1.ibrary.
The Board wanted me to express their wholehearted support
for the System Board's ac:tions, and admiration for their
courage in bringing matters with Mid-Wisconsin to a head,
while not neglecting legislative remedies.
While our Board is fully in support of what the System Board
is trying to accomplish, they had some additional comments
and suggestions:
-- They felt the August deadline to close the doors was
December 31, 1992.
too soon, and recommended actually stopping service as of
-- The idea of a brochure was warmly applauded. The
Board saw the dual neces:;ity of arousing public protest and
of forewarning library u:;ers. They felt it was not fair to
thrust the burden of patron unhappiness onto the shoulders
of the circulation desk :staff.
pose no financial burden to Muskego Public Library, we are
-- While keeping th,? doors open to Mid-Wisconsin will
willing to join in denying service if the System Board comes
to feel that it is desirable to present a wholly united
front .
Vojtik
Page 2
'I' HIGHLIGHTS? - INTERSYSTEN BORROWING SINCE HEPHNER
&!mer. 1985 - The Hephner amendment, later to become 43.17.10 of the State Statutes,
requiring adjacent library systems to a:llow on-site borfiowing across library system
lines, is inserted into the 1986-87 budqet bill. Concerned librarians are told that
it will be almost impossible to remove :it from the budget bill and that "the amendment
as it is worded is most likely unenforct!able due to its placement in 43.17.10 for
general system requirements rather than member library requirements ... and due to lack
of discussion of compensation for fiscal impact." (memo from Jerry Pennington. Chair
of the WLA Library Development and Legislation Committee).
Mav 26. 1987 - Menomonee Falls Library Ilirector asks the Director of the Mid-Wisconsin
Library System and the West Bend Library Director to meet with him on behalf of
Washington County to talk about reimburrjement for intersystem borrowing. The request
is not honored.
July 2. 1987 - System Board President asks to meet with representatives of the
Mid-Wisconsin Library System. The request is not honored.
November?. 1988 - The State's Legislative Audit Bureau evaluates public library
systems and reports: "...public library systems do not have a statutorily defined
role for intersystem borrowing. However. the Audit Bureau does recommend that,
because of legislative interest in this issue, the DPI should institute a policy which
would deal with the problems caused by 43.17.10.
January. 1989 - In response to the Audit: Bureau's evaluation, the Division recommends
that funds for intersystem borrowing rehbursement be included in the 1989-91 budget & equest. The initiative is placed in the DPI budget request but is never pushed
gislatively. The initiative dies.
June 21. 1989 - The Library System Board presents a resolution to the Waukesha County
Board, asking that 43.17.10 be revised and that the costs of intersystem borrowing be
WCA .
assessed to the borrowing library system. The resolution passes and is sent to the
Auqust? 1989 - Wisconsin Counties AssocFation does not act on the resolution from the
Waukesha County board; it refers the intersystem borrowing recommendation to the WCA
Executive Board for later action.
September. 1989 - DIS notifies System Directors that member libraries not in
compliance with the State Statutes must be penalized or the library system will lose a
quarter of its State aid. WCFLS notific!s libraries that they must comply with
43.17.10 in 1990.
October 3. 1989 - In response to the prospect of enforcing 43.17.10, the System Board
agrees to reimburse libraries for the cost of intersystem borrowing while it pursues
negotiations with adjacent library systc!ms. Reimbursement is at the county average
cost per circ. The motion says that in future years, should sufficient money not be
available, net lending libraries will rcxeive money on a pro rata basis.
October, 1989 - The Director of the Lakeshores Library System, with the support of the
WCFLS Director, triee to convince the System and Resource Library Administrators
Association (SRLAAW) to recommend that I)IS develop legislation to create a fund of e oney to cover the costs of intersystem borrowing. The resolution fails.
November 3. 1989 - County Board Supervi!jor McNelly. System Board President Luebke and
System Director Gosz appear at the WCA Executive Board meeting to ask for approval of
the intersystem borrowing recommendation. The resolution is passed unanimously. It
-
f is referred as a part of the WCA's legislative agenda to legislators all over the 6:::; 10. 1990 - The System Board President writes to the outgoing PreBident of the
Mid-Wisconsin Library System Board asking for an opportunity for the System Director
and the System Board President to attend the next Mid-Wisconsin Board meeting. No
reply is received.
March 27. 1990 - System Board President writes to the new President of the
Hid-Wisconsin Library System, making the same request.
March 27. 1990 - System Board President and System Director appear at a Mid-Wisconsin
Library System Board meeting in Beaver [lam and plead for fairness on the intersystem
borrowing issue. The Mid-Wis. System BcNard says it will work with WCFLS on
legislation to solve the problem and prclmises to appoint a committee - no committee is
ever appointed.
June 29. 1990 - System Board President writes a letter to all Waukesha County
Legislators. asking them to take action on the WCA resolution to change 43.17.10.
Rep. Schneiders responds that DLS is not in favor of this resolution and suggests that
the System Board explore other avenues for reimbursement.
July 25. 1990 - System Board agrees to fund intersystem borrowing at county average
cost, maintain most System services at status quo. and discontinue its competitive
grant program.
September 17. 1990 - System Board President, after calling the Mid-Wisconsin Board
There is no apparent response.
8 resident, sets up a meeting in West Bend to discuss the intersystem problem.
ystem Director. She says she agrees that the money should follow the people.
d-Wis. President promises to work with WCFIS as soon as the System has hired a new
December 12. 1990 - The System Board President writes each legislator in Waukesha
County. This time he suggests that the State aid formula be changed to correct the
intersystem borrowing problem - have the money follow the people.
Jan. 4. 1991 - System Board President and System Director meet with Rep. Winnner to
explain the proposal for changing the way State aid formula funds are distributed.
Rep. Wimmer indicates interest but never follows up even after a call and a letter
from Bd. President Luebke.
February 13. 1991 - System Board President and System Director meet with two
representatives of the Outagamie-Waupaca Library System to try to enlist support for
the legislative change. The OWLS representatives follow up with their State
legislators but do not receive any help.
February 21. 1991 - System Board President and System Director meet with Rep. Duff at
Library Legislation Day and again ask for his help in creating legislation to change
the way the State aid formula funds are distributed. He is sympathetic but does not
promise to take any action.
March 13. 1991 - System Director meets with the new Hid-Wisconsin Library System
Director at Germantown to talk about the intersystem borrowing problem. He indicates
that there is not any money available in 1991 but that some funding in 1992 is very
April 8. 1991 - System Board President, :system Director, and Menornonee Falls Library
Director meet with Lolita Schneiders who has a draft of legislation which would
' require the net borrowing library system to pay the costs involved in order to qualify e for State aid. (The WCA position)
April 22. 1991 - Dodge County Library :Service writes the OPL to say that, because the
Jefferson County Library Board does not have to reimburse OPL and is still allowed to
borrow materials at Oconomowoc P.L.. the Dodge County Service has decided to
discontinue its contract with OPL.
April 23. 1991 - System Board President and System Director meet with the
Mid-Wisconsin Board President and Director at West Bend. Meeting is not conclusive
but seems to point in the direction of some compensation for intersystem borrowing
from the Hid-Wisconsin System in 1992.
ADril 26. 1991 - SRLAAW meeting in Deliivan. Leslyn Shires tells the system and
resource library directors that DE will not support Lolita Schneiders' proposed
legislation and SRLRAW votes almost unanimously (two "no" votes) to fight this
of the Lakeshores Library System, that the Division for Library Services will nwe
legislative proposal. Shires states, in response to a direct question from Tom Hennen
penalize a library system which has a n&iier library not in compliance with 43.17.10
r
ADril 29. 1991 - Lolita Schneiders, Letrlyn Shires, System Board President and System
Director meet at tlenomonee Falls to try to reach a compromise on legislation. Leslyn
Shires proposes that the law be modified to allow libraries which are not compensated
to close their doors to intersystem borrowing. WCFLS representatives reluctantly
agree.
Nay 5. 1991 - Division for Library Services develops a position paper on non-resident
orrowing across public library system boundaries which states that given the
nequities created by 43.17.10 of the Statutes and the lack of state funding that the (Ip State law should be modified to 1) allcw libraries not being reimbursed for
intersystem net lending to discontinue giving the service and 2) remain a member in
good standing of the library system.
Nay 16. 1991 - DLS notifies System and Resource Library Directors that the above
concept has been approved by both COLRND and the Wis. Library Association's Library
Legislation and Development Committee.
Nay 21. 1991 - System Board President writes letter to Dodge County Library Service,
warning them that on-site borrowing privileges could end if Dodge County does not
renew its payment contract with the Oconomowoc Public Library.
Library. She says it is unlikely that DLS will ever withhold state aid from a library
June 3. 1991 - Leslyn Shires meets with Library System Board at Brookfield Public
discusses the possibility of closing doors to intersystem borrowers and 'Shires
system which has member libraries not in compliance with 43.17.10. The Board
comments that this is the kind of political pressure that will eventually solve the
problem. -
June 6. 1991 - Director of OPL writes a letter to Dodge County Library Service, saying
that WCFLS funding for intersystem bormwing is precarious and urges Dodge County to
sign an intersystem borrowing contract.
Julv 8. 1991 - System Board approves a recommendation from the System Director to fund
ntersystem borrowing at 65 per cent of actual cost in view of the possibility of no
ncrease in State funding in 1992.
0.
a
July 24. 1991 - Letter from Oconomowoc I?ublic Library to Dodge County Library Service
accepting the Dodge County contract offer while noting the cost differential between
I .
2 the contract amount and the actual cost. Letter states that the WCFLS Board has asked
the OPL director to apprise Dodge County about the eventual phase out of WCFLS dollars Y or intersystem borrowing.
Auqust 27. 1991 - System Board member Vcmjtik and Director Gosz meet in West Bend with
borrowing problem and ask for some compensation in alleviating the problem. The
the Executive Committee of the Mid-Wisconsin Library Board to explain the intersystem
matter is referred to their full Board meeting in Septenher without any recommendation
from the Executive Committee.
September 24. 1991 - Ed Vojtik. Sue Ellen Williams, and Kathy Gosz. after a strategy
session with Board President Luebke. go to the Mid-Wisconsin Library System Board
meeting in Beaver Dam and repeat the AuGiust 27 presentation. The Mid-Wisconsin System
Board takes no action.
October 8. 1991 - Mid-Wisconsin Library System Director attends WCFLS System Board
meeting at North Lake and says action from the Mid-Wisconsin Library System on the
Mid-Wisconsin full Board meeting.
intersystem borrowing funding request cm be expected after the November 26
October 14. 1991 - The System's long range plan is presented, including a proposal
from the System Director to phase out in,tersystem borrowing reimbursement by funding
at 65 per cent of cost in 1992. 35 per cent of cost in 1993. and no funding in 1994.
If, by that time, reimbursements from other systems are not adequate, WCFLS member
libraries will be allowed to close their doors. The Board passes the proposal as part
of the System plan. IT'
- At the request of the County Board's LIE Committee which wants some
Board discusses AB557 (as amendedl, the legislation introduced by
borrowing if costs are not reimbursed. The System Board recommends that LIE support
the legislation as the best that can be done for now.
November 5. 1992 - LIE Committee of the County Board votes in favor of AB557, and
sends its recommendation to the County Board of Supervisors.
December 2. 1992 - The System Director learns from the Director of the Mid-Wisconsin
Library System that the Mid-Wisconsin Library Board is unwilling to fund any
intersystem borrowing costs and is reconlmending that WCFLS approach the Jefferson.
Dodge, and Washington Countv Library Boards to get funding. At the System Board
meeting later that day, the System Board agrees that this is not a viable alternative
and begins to discuss closinq library dcors either immediatelv. s metime in 1992. or
at the beginniniJ?iTTf-
hlliams is appointed to outline the System Board's next steps and present them at the
next System Board meeting.
allowing libraries to close their doors to intersystem
December 21. 1992 - County Board votes to
+anuarv ,
major recommendations to the System Board: 1) that intersystem borrowing
reimbursement from the System be discontinued beginning Jan. 1. 1993; 2) where a
borrowing be encouraged to close its doors to the Mid-Wisconsin Library System: and 3)
significant financial hardship would exist. any library with heavy intersystem
7 1992 - The WCFLS Board's agrees on three
hat the-System will-not penalize a library which closes its doors to intersystem
rrowers from Mid-Wisconsin Library System. -
System 321 Wisconsin Avenue I Waukesha, Wisconsin 53186 I(414) 896-8080
KATHLEEN M. GOSZ
System Direclor
'Io: Waukesha County Federated Library System Library Directors
Members of Waukesha County Federated Library System Member Library Bwrds
FRCM: Ed Vojtik, President of the !;ystem Board as of 1/13/92
DATE: January 17, 1992
RE: FACING WHAT NEEDS TO BE DONE ABOUT INTERSYSTEM BORROWING PROBLEMS
Backmound: Newtiations with Mid-Wir;consin Federated System
1. For at least two years, negotiations have been proceeding to gain some measure
of reimbursement for the more than 59,000 items which Mid-Wisconsin residents
are freely borrowing from Waukeshta System libraries.
2. This past year, a subcornnittee of three Trustees met twice with Mid-Wisconsin to
explain the problem and to request: some munt of reimbursement: one meeting
was with the Executive Cormittee of the Mid-Wisconsin Board and one was with the full Mid-Wisconsin Board.
3. On December 10, 1991 we finally received an answer from the Mid-Wisconsin
Director on behalf of Mid-Wiscons:.n's Federated System. The answer: "The
tmstees from MwnS, Dodge, Jefferson, and Washington Counties' library Services
(have) concluded that respnsibiLty for compensating intersystem usage rmins
with individual county library sewices and municipalities who support the
primary service of the individual:; who use the intersystem services." In
effect, Mid-Wisconsin has said Waukesha's Federated System and its libraries can
continue to absorb approximately $130,000.00 for serving library users from
Washington and Jefferson counties. The Mid-Wisconsin Federated Library System
assumes no responsibility.
Wcms System Board Reaction:
A subconunittee of the Waukesha County Federated Library System Board was named to
react to Mid-Wisconsin's decision. The subconunittee members were enjoined to
represent the strong feeling of the Board that some action had to be taken. The
January 13, 1992. The full Board was unanhnous in its approval of the report, and a
subconnnittee's report was presented at. the regular meeting of the full Board on
timeline was incorporated which direct4 that the WCFLS President send a letter
informing each of Waukesha's 16 library directors of the System Board's
reconunendations. Additionally, each nlember of each Library Board was to be
within one week after the next meetinq of that Board.
informed, and each Board was respectfully requested to reply to the reconunendations
Member Libraries:
BIG BEND BnOOKFlELD BUTLER DELAFIELD EAGLE ELM GROVE HARTLAND MENOMONEE FALLS MUKWONAGO
MUSKEG0 NEW BERLIN NORTH LAKE OCONOMOWOC PEWAUKEE SUSSEX/LISBON WAUKESHA
0 Waukesha County Federated Library System Library Directors and
Members of the Waukesha County Federated Library System Muuber Library brds
Page 2
January 16, 1992
I have enclosed a sumnazy of the System Board's recomendations. Please indicate on
it whether you agree or disagree with each recomendation, and whether your library
will close its doors to residents of the Mid-Wisconsin Library Systan (Dodge,
Jefferson, and Washington Counties) beginning August 1, 1992.
The County Federated System Library Bcard is KEENLY awaiting your reply. We want
your input, and want to base any further actions on our part on your support or lack
of it. Feel free to send us your ideas for additions, subtractions or corrections,
but PLEASE LET US HEAR FROM YOU.
Tm DUNCWIlC PROOI~ WITM TlE KTD-WIXIXSM LZRWLRY smm
WIIN! IS rn LmmY DMRD'S REPuL!x?
This is a sumnary of the actions which the WCFLS System Board approved at its January meeting. These actions are directed at the Mid-Wisconsin Federated Library
costs being incurred by WCnS libraries. Will you please read the recmendations
System and its counties because of the :Lack of any funding for intersystm borrowing
and indicate whether your library board agrees or disagrees with them. After that, will you please indicate whether or not your library plans to close its doors to
residents of the Mid-Wisconsin Libr System on Au-1992 and return this
'-the System othce no "% a er an one mk after the next regularly schdded
meetingofyoLuLibraryboarsl. " -
-e Disaqree " - 1.
4- 3.
J- 6.
J - 7.
The System Board recormends that no State aid funding be used to reimburse Mid-W.isconsin Library System intersystem borrowing
costs in 1993.
The System Board recarmends that manber libraries which will
experience financial hardship when System funds are
discontinued in 19133 be encouraged to close their doors to
The System Board recomnends that member libraries be encouraged
intersystem borrowers.
to remin open to .intersystem borrowers if it will not cause
them financial hardship to do so. The System Board reconmends that a letter be written by the
county library boa:rds, informing them of the decision to close System Board to the Mid-Wisconsin Library System and to its
The System Board recamends that the System 8evelop a brochure
some library doors byJuqust 1, 1992.-5~ -1. L,- . L. 31
which menber 1ibra::ies can distribute, explaining the reasons
for taking the act.ion to close some libraries' doors and
telling residents of Mid-Wisconsin Library System who to
contact if they wi:;h to change the situation.
The System Board recormends that one of the County Board
representatives on the System Board inform the Waukesha County
Bwrd of Superviso:cs that System libraries are planning to
close their doors.
projected 1992 intt3rsystem reimbursement munt from the
The System Board rtxmnends that each library receive the total
System, even if a library decides to close its doors to
The System Board rsxmnends that, j.n 1993, no'snpp
intersystem borrow,?rs by-Auqust 1, 1992.
payments be made to libraries receiving partial funding under a
lemental
contract such as t:Ie ones with Lakeshores or Dxlge County.
doors to intersystem borrowers Public Library will - /'will not close its