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OC TOBER 1, 1985
MUSKEGO PUBLIC LIBRARY BOARD
CITY HALL
Present: Board members Christenson, Mimier, Roberson, Wolf, Buhrandt,
DeAngelis, Leichtfuss, Matheson, Turzinski, and Director Holly Sanhuber
The meeting was called to order at 7:30 P.M. by President Christenson. The agenda was approved on motion of C. Buhrandt, second J. Roberson.
Minutes of the September 3, 1985 meeting were approved on motion of
J. Wolf, second C. Buhrandt. Next meeting scheduled November 5, 1985.
Treasurer's report: J. Wolf motioned to approve September,1985
expenditures in amount of $11,203.58. Second F. DeAngelis. Motion
carried. J. Wolf noted there is a credit balance in the federated
system fund for the month of $1106.89, due to deposit received
from Lakeshore Library System in amount of $1132.00.
Communications: none Guest comments: none
Old Business:
a. Friends of the Library: J. Wolf advised the steering committee
and other volunteers are working to solici t donations to the. trust fund.
b. Facilities study: Holly advised the Muskego Woman's Club
was contacted in regard to the "extra" items for the community
meeting room. A special meeting of the Library Board Building
Committee will be held Thursday, October 3, to compare bids for the
shelving. Added to the specifications were: guarantee delivery date
and preformance bond. The building addition is on schedule, and
plan~ are being formulated for the move with the goal of being open
as long as possible and closed for minimum amount of time.
c. Trust fund: J. Wolf advised the account this date $7,851.64.
Posters with donation forms are being distributed in the area, and
forms will be included in book checkouts this week. Letters are
being mailed to area businesses and follow-up by personal contact
will be done in October, November, and December.
d. Librarian's report: read and placed on file. (copy attached)
e. Intersystem cooperation: Holly advised $1132.00 was received
from Lakeshore Library System and deposited in the federated system
fund. Fifteen cards were issued last month and circulation 321.
f. Automation: no report
g. 25th Anniversary planning: It was determined to request
the City to issue a proclomation honoring this occasion. O. Mimier
advised the tee shirts will be ready the end of this week.
New Business:
Holly advised the 1986 proposed budget was presented at the
finance committee workshop on September 18.
Continuing revision of the library board policy was completed
this date, and constitutes the first reading in the steps for adoption.
Holly will prepare a new complete policy with index for distribution
at the next meeting.
O. Mimier called attention to the
October 22-25 at the Red Carpet Inn,
October 24 and the program is "Ought
1985 WLA Annual Conference-
Milwaukee. Trustee Day is
You Automate?"
Meeting adjourned at 8:51 on motion E. Turzinski, second J. Wolf.
.
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J~ne Roberson, secretary
Approved: 1;2-3 is ~
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LIBRARIAN'S REPORT
October 1, 1985
September has seen us busy answering school-related questions, in the midst of the expansion mess. Hats off to my uncomplaining co-workers who have cheerfully become stevedores, furniture movers, logistics experts and a suppliment to the cleaning service! The several small moves, made necessary by construction and remodel ing are a taste of what is to come.
The Publ ic Works Department is doing a weekly "box run" to Sentry, Pick 'N Save and Save U Foods. Some of these empty boxes are being stored in the hallway down to the council chambers. Others are being kept at the city garage until the big haul. Planning is made more difficult because even the construction crew cannot be defi- nite about when they will be this far. They have been good about tell ing us in plenty of time when they will need an area cleared. We do not know at this time when the East wall is going, or if we will need to vacate the South wall to let them remodel the windows. We are trying to keep open as long as possible. In general, people have been understanding about the dust and the noise. The elevator has caused a lot of comment.
We had to clear a 12' x 12' space for the crew to install the elevator. Once again, the DPW has been a help moving heavy things. The folks at city hall have been good about letting us store items for the duration. I hope we remember what is where! We have been signing people up to help with the move, having them specify light work (packing) or heavy work (lifting).
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Although the addition and the move have filled our thoughts, we have been doing other work as well. The vertical file project and the record conversion project are finished. The latter is particularly nice to have done, as we started it when Grant was here!
It is perhaps appropriate that the system held a stress management workshop this last month. It happened to be just when the hole was being cut in the floor for the
elevator, so some people at least escaped the dust and the hellish noise. I think that was the single worst morning we have spent with this whole project. The fact that everyone survived it with humor intact augurs well for the future!
I have 80 hours of vacation to take before the middle of January. With the construction uncertainties, it is difficult to know when is best to go so I may try to take some long weekends. If I'm not here when you need me, that's ~here I'll be!
We were saddened at the resignation of Richard Nilsson. I wrote a letter of appreciation from the staff and the board for his work on the city's behalf, and his good coonsel while he was a member of the Library Board.
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MUSKEGO PUBLIC LIBRARY
APPROPRIATIONS AND EXPENDITURES
57100-1100 SALARIES
57100-3211 OFFICE SUPPLIES &
OTHER EXPENSES
57100-3213 PRINT MATERIALS
57100-3511 RENTALS AND LEASES
57100-5100 EQUIPMENT MAINTENANCE
57100-6200 TELEPHONE
TOTALS
31010 FEDERATED SYSTEM FUND
FINE MONEY DEPOSIT
3,270.93 TOTAL REVENUE TO DATE
SAVIN DEPOSIT 186.90
TOTAL TAXABLE
REVENUE TO DATE
October 1, .1985
APPROPRIATIONS
119,669.00
8,000.00
28,000.00
2,600.00
1,500.00
2,178.00
161,947.00
24,212.75
330.82
2,731.80
EXPENSES
THIS MONTH
10,511. 93
367.64
155.00
169.01
11,203.58
-1,106.89
EXPENSES
TO DATE
88,080.38
8,014.95
26,501. 51
2,157.64
1,231. 50
1,328.12
127,314.10
16,437.98
BALANCE
31,588.62
-14.95
1,498.49
442.36
268.50
849.88
34,632.90
7,774.77
MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE
ACCOUNT PURCHASE
ORDER
57100-1100 SALARIES
Holly Sanhuber
Thelma Anderson
Lorene Bonnell
Linda Brown
Angela Ferber
Charlene Lenzen
Phyllis Maki
Marla Sahleen
Donna Schmid
Evelyn Wink
57100-3213 PRINT MATERIALS
Baker & Taylor
" "
9368S
9372R
9375A
921lJ
9318J
9370P
" "
Baker & Taylor
" "
EBSCO
"
Facts on File
Finney
Johnson
Mitchell Manuals
National Geographic
Oxmoor House
Sy Quam
Holly Sanhuber
Silver Burdett
Time Life
9057J
9374R
9365R
9358R
9369S
9363A
9361A
9373A
9366S
9362A
9364S " "
Deposit
October 1, 1985
INVOICE
NUMBER
H27-7376
J04-6835
J10-7210
J13371324M
J13371325M
0056483
CM048874
39988
30139
010005
85-0-076035
0505293LIB
8444165111
5839
1508709915
B466901
B455915
AMOUNT
--
2,558.56
390.33
880.00
1,035.02
999.82
1,155.20
999.82
999.82
1,078.28
415.08
13.30
4.70
50.36
8.18
14.41
37.00
-12.97
24.30
76.25
15.50
120.00
9.95
12.24
21.00
5.76
13.05
15.78
17.78
-78.95
TOTALS
10,511. 93
367.64
"
MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE
ACCOUNT
57100-3511 RENTALS & LEASES
Creative Business
57100-6200 TELEPHONE
TOTAL EXPENSES
31010 FEDERATED SYSTEM FUND
Main St.
Time Life
Deposit
PURCHASE
ORDER
9371
9317A
9367AV
CK/I C020518
October 1, 1985
INVOICE
NUMBER
09863-1
1977 4
R897919
AMOUNT
--
155.00
169.01
7.00
18.11
-1,132.00
TOTALS
155.00
169.01
11,203.58
-1,106.89