lbm19850903SEPTEMBER ~, 1985
MUSKEGO PUBLIC LIBRARY BOARD
CITY HALL
Present: Board members Christenson, Roberson, Mimier, Wolf, Buhrandt, DeAngelis, Leichtfuss, Turzinski, and Director Holly Sanhuber.
The meeting was called to order at 7:30 P.M. by President Christenson. The agenda was approved on motion of J. Wolf, second E. Turzinski. Minutes of the August 6, 1985 meeting were approved on motion of E. Turzinski, second O. Mimier. Next meeting scheduled October 1, 1985.
Treasurer's report: Motion J. Wolf to approve August, 1985 expenditures in amount of $10,583.94. Second E. Turzinski. Motion carried. Motion J. Wolf to approve August,1985 federated system fund expenditures in amount of $601.62. Second E. Turzinski. Motion carried.
Communications: none Guest comments: none
Old Business:
a. Friends of the Library: J. Wolf advised the steering committee met and reviewed the posters and printed matter to be used in the trust fund drive. All printed materials received except the brochures. Help is needed to distribute the posters after the publicity is printed and that will be late next week. Also needed are helpers for business solicitation.
b. .F'acili ties study: Alternative bids for "extra items" desired for the community meeting room were reviewed and community organizations such as the Woman's Club will be contacted for purchase of same: 1) Projection screen $878.00-- 2) Lower kitchen cabinets ~5250.00-- 3) Portable platform $6600.00 -- 4) Kitchen appliances $1971.00-- 5) Lighted display case $225.00.
Holly advised she had presented proposal for professional shelving in amount of $16-18,000 to the finance committee and common council. This proposal would meet library needs for an estimated minimum of five years. SPECIFICATIONS FOR BIDS FOR LIBRARY SHELVING prepared by Al~erman Taube were distributed. Motion O. Mimier to amend the written copy as follows: specify 40 pound loading capacitý per square foot, require open type backs, and add parts list, schematic brochure, or manual must be provided by the installers. Second J. Wolf. Motion carried. This proposal will be presented to the finance committee
September 4 at 7 P.M. Board members may be present.
c. Trust fund: J. Wolf reported account this date ~7,690.82. O. Mimier reported 117 tee shirts have been purchased, and printed for sale at the library. It was determined the selling price will be $4.00 for children sizes, and $5.00 for adult shirts. Forty book bags have been ordered at cost of $3.75 each and will sell for $5.00 each. Six of each item will be sent to the Syndacate to meet agreement requirements.
d. Librarian's report: read and placed on file. (copy attached)
e. Intersystem cooperation: Holly advised Milwaukee County has made a proposal to Waukesha and Racine Counties. There will be no money involved. Washington County may be included. Brookfield will not be joining WCFLS at this time. Holly announced 301 registrations here from Lakeshore System (Racine) with ~,619 circulation, and no money received to date. .
f. Automation: no repoEt
g. 25th Anniversary planning: O. Mimier consulted the Mayor on a sensible date -- probably early spring.
SEPTEMBER 3, 1985
MUSKEGO PUBLIC LIBRARY BOARD
PAGE 2
New Business:
Motion O. Mimier to adopt the proposed 1986 library budget
as printed in amount of $177,857.00. Second J. Wolf. Motion carried unanimously. The budget will be first presented at finance committee workshop September 18 at 7 P.M.
Continuing revision of library board policy progressed to "X" on page 8.
Meeting adjourned at 8:55 P.M. on motion C. Buhrandt, second
R. Leichtfuss.
~-~ Jaife Roberson, secretary L
Approved: II'
J. I ú < ~
cAl
LIBRARIAN'S REPORT
September 3, 1985
Sometimes when writing this report I feel like Garrison Keillor of "A Prarie
Home Companion. II (lilt's been a quiet week in Lake Wobegon...") It hasn't exactly
been quiet! The elevator pit is finally dug, and so the noise has retreated for
awhile. Still, there is a feeling of fall in the air, as we. scurry to finish
summer projects and get ready for the school year. Like KC:/llor, whose stories
start out simply, but then become more and more complex as he weaves in detai Is of
the history of Lake Wobegon, nothing which has happened with this construction
project has been simple - though it has seemed so on the surface. Take the
elevator, for example... The workers were amazed to find a stray sewer 1 ine lying
right in the middle of what was to be the elevator shaft! It apparently was not on
any drawings...
We have the color chart. If things look as good big as they do small, we
are going to have one gorgeous facility!
Brookfield wi 11 not be joining the system. Our system funding has been
revised slightly upward, to a bit more than $24,000.00.
Marla attended a publicity workshop at Menomonee Falls. They have a staff
member who handles this aspect of services, and we picked up some time-saving
tips from her experiences.
Linda and Holly attended the last RFI meeting at Waukesha. The RFI is done,
and will be sent out shortly. We should have answers by Christmas.
One of our summer volunteers was Monica Mueller. She came in for a few hours
almost every day, and rarely missed a scheduled shift - rare among volunteers. One
of her projects was to put the supply order inventory on the computer using PFS.
She also produced a booklist and a storyhour fl ier using the computer, checked
some bibliographies against the card catalog, and did the ever-present shelving
and shelf-reading when extra hands were needed. A fine and cheerful worker!
Work is being done on the vertical files, weeding and updating, and spliting
fi les which have grown too large.
The conversion of records from the old color/number system to ANSCR is
90% done. Soon catalog cards for all of the records will be in the main card
catalog.
Retroconversion is finishing up problems, adding newly-cataloged titles,
and generally tying up loose ends. There are plans to begin converting the
reference collection. The worst of that project is behind us!
Fall storyhours begin Thursday, and are scheduled for six weeks.
that, who knows?!
After
MUSKEGO PUBLIC LIBRARY
APPROPRIATIONS AND EXPENDITURES APPROPRIATIONS
57100-1100 SALARIES 119,669.00
57100-3211 OFFICE SUPPLIES &
OTHER EXPENSES 8,000.00
57100-3213 PRINT MATERIALS 28,000.00
57100-3511 RENTALS AND LEASES 2,600.00
57100-5100 EQUIPMENT MAINTENANCE 1,500.00
57100-6200 TELEPHONE 2,178.00
TOTALS
161,947.00
31010 FEDERATED SYSTEM FUND 24,212.75
FINE MONEY DEPOSIT 2 'i'L 10
TOTAL REVENUE TO DATE 2,940.11
SAVIN DEPOSIT 210.20
TOTAL TAXABLE
REVENUE TO DATE 2,544.90
September 3, 1985
EXPENSES
THIS MONTH
9 , 416. 72
847. 12
166.60
153.50
10,583.94
601.62
EXPENSES
TO DATE
77,568.45
8,014.95
26,133.87
2,002.64
1,231.50
1,159.11
116,110.52
17,544.87
BALANCE
42,100.55
-14.95
1,866.13
597.36
268.50
1,018.89
45,836.48
6,667.88
MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE September 3, 1985
a
ACCOUNT PURCHASE
ORDER -- TOTALS INVOICE
NUMBER
AMOUNT
57100-1100 SALARIES
Holly Sanhuber
Thelma anderson
Lorene Bonnell
Linda Brown
Angela Ferber
Charlene Lenzen
Phyllis Maki
Marla Sahleen
Donna Schmid
Evelyn Wink
1,766.64
287.28
880.00
1,035.02
999.82
1,155.20
999.82
950.06
1,039.64
303.24
9,416.72
57100-3213 PRINT MATERIALS
Baker & Taylor 9339S G23-7221 6.69
" " 9360R Hl3-7476 45.34
Baker & Taylor 9079A H07317262M 25.05
" It " CM236804 -4.79 " " 9171 YA H07317263M 11.77 " It 9176YA H07317264M 10.13
It It 9272J H07317265M 13.57
It It 9318J H07317267M 1.87
Bantam 9342A 751571142 11.74
Congressional Quarterly 9354R 119610 72.50
Balton 9334A 1171729 18.81
Gale Research 9113R 0062174L 77 . 00
It It 9353R 00622539 170.80
Marshall Cavendish 8929R 10483 77 .50
St. Martin's 9352R 83109 37.69
Holly Sanhuber 9338A 2.66
Scientific American 9343A 4001190170019 23.26
Scribner's 9355A 803002 16 .18
Silver Burdett 9344A 4112746648 13.07
It " 9350S 1507709915 13.05
Standard & Poor's 9341R 3813043 195.00
Thorndike 9356LP 052202 29.14
WEX-Univ. of WI Ext. 9345R 5.00
Deposit -25.91
847.12
MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE
.. ACCOUNT
57100-3511 RENTALS & LEASES
Creative Business
57100-6200 TELEPHONE
TOTAL EXPENSES
31010 FEDERATED SYSTEM FUND
Baker & Taylor
" "
" "
" "
" "
Book of the Month
Linda Brown
Columbia Lib. Rec. Sub.
Gaylord
Charlene Lenzen
Office Essentials
" "
Time Life
Deposit
Auditor's adjustment
PURCHASE
ORDER
9349
9210A
9271J
"
9304A
"
9351AV
9359
9357AV
9347
9340AV
9346
9348
9323AV
September 3, 1985
INVOICE
NUMBER
095032-1
AMOUNT
--
166.60
153.50
H21337842M
H07317258M
CM236803
H07317266M
H14327279M
028370633
3128
146684
3010-3211-
3195-3212
264891-00
265210-00
R874901
1288
11.23
5.76
-2.48
8.17
23.77
30.89
4.40
295.00
100. 15
58.93
26.12
49.82
28.41
-35.06
-3.49
TOTALS
166.60
153.50
10,583.94
.
.
601.62