Loading...
lbm19850702..0'_.. r JULY 2, 1985 MUSKEGO PUBLIC LIBRARY BOARD CITY HALL PRESENT: Board members Christenson, r'~imier, Roberson, ';Vo]:f, Buhrand t, Leichtfuss, Matheson, Turzinski, and Director Holly Sanhuber. Meeting was called to order at 7:30 P.M. by President Christenson. The agenda was approved on motion of J. Wolf, second E. Turzinski. Minutes of the June 4, 1985 meeting were approved on motion of R. Leichtfuss, second C. Buhrandt. Next meeting scheduled August 6, 1985. Treasurer's report: Motion J. Wolf to approve June, 1985 expenditures in amount of $11,655.02. Second O. Mimier. Motion carried. Motion J. Wolf to approve June, 1985 federated system fund expenditures in amount of $3,732.73. Second E. Turzinski. Motion carried. Communications: none Guest comments: none Old Business: a. Friends of the Library: R. Christenson announced the Bay Lane commons has been reserved for the Arts and Crafts Fair March 16, 1986. b. Facilities study: Holly distributed copy of the building construction work schedule. It was determined the building committee will meet Friday, July 5 with the architects and Mr. Quaid at 3 P.M. (prior to the bid openings at 4 P.M.) to clarify chain of command, and request regular meetings regarding building progress. Holly advised several needed items are now on sale at Office Essentials -- accoustical panels, desk, computer table, etc. Motion O. Mimier to empower Holly to order needed items and pay the bill on receipt from federated system funds in order to receive an additional discount. Second E. Turzinski. Motion carried. c. Trust fund: J. Wolf reported account this date $7,585.59. Copy of the letter and brochure prepared by the trust fund committee was distributed. Envelopes, letterheads, and brochures have been ordered from Marek at estimated cost of $1500.00 which will be paid by Friends of the Library. Press release is being prepared. Helpers will be needed for the late July and August fund drive. d. Librarian's report: read and placed on file. (copy attached) e. Intersystem cooperation: Holly advised 266 Racine residents are now registered and their circulation 2,765. Holly distributed information on amendment to state budget bill now in legislative process: "SECTION 43.17 (10) BORROWERS' CARDS. All public libraries in a public library system shall honor the valid borrowers' cards of a public library in an adjacent public library system, other than the Milwaukee County Federated Library System. The requirement under this subsection does not apply to the Milwaukee County Federated Library Systemi f. Automation: O. Mimier reported the July system meeting was cancelled. "Request for information" is being prepared by the larger libraries in WCFLS who are interested in automation. Waukesha Public Library is going ahead with automation in 1987. g. 25th anniversary planning: O. Mimier advised former librarians met or were contacted to prepare a summary of their tenure for the anniversary booklet. This is the only committee with a specific goal at this time. h. Photocopy machine: project completed. (to be deleted from agenda) JULY 2, 1985 MUSKEGO PUBLIC LIBRARY BOARD PAGE 2 New Business: C. Buhrandt presented the nominating committee report for 1985-86 officers as follows: President - Ray Christenson Vice-president - Olga Mimier Secretary - Jane Roberson Treasurer - June Wolf Motion E. Turzinski to accept the nominating committee report and the secretary cast a unanimous ballot for the slate of officers as presented. Second D. Matheson. Motion carried. The Library Board Policy was read for revision beginnring with VII G and progressing to VII L on page 6. Meeting adjourned at 8:50 P.M. on motion of J. Wolf, second J. Roberson. J~~~cretary Approved: ~ "-. j LIBRARIAN'S REPORT July 2, 1985 The retroconversion grant has been completed. A small amount of supplementary money wi 11 be avai lable next year so that we can add new titles and check the next WISCAT for items we haven't been able to match so far. Our project workers were Marybeth Berka, Susan Schmid and Delphine Stapleton. An unfunded worker, Ed Deitrich also helped. We thank these people for their painstaking work, and also staff member, Linda Brown, who supervised the project. We did slightly more than we told the state we were going to, over 33,000 volumes. Only the reference collection remains to be done, and whatever items we could not match earl ier. Construction (demolition?) has been proceeding noisily. I talk to the architect, Gary Linder, several times a week, and we have been trying to resolve small problems as they arise. I am keeping a record of what has been happening, a "construction diary" of sorts, where such problems, calls to the architect, what each party promised to do, etc., so if a question should arise, we will have some idea of what was said and agreed upon. Charlene and I attended the last APL budget meeting, where we discussed the possible impact of Brookfield, and the fact that the county got only one-third of the retroconversion funds which it asked for. It was agreed that these funds should be shared by all libraries interested in the conversion, not just those who started last year. PRELIMINARY figures show that Muskego will receive an amount from system membership simi lar to last year's: 23,603. - I attended an APL meeting at New Berl in, and an automation meeting at the Hartland library. I am on the committee to write the RFI, and have said, that if the funds can be obtained, Muskego is all for the concept of automation. Angie Ferber and I were interviewed by a reporter for the Sun who is doing an article on things parents can do to help their kids enjoy reading. The summer reading program is in full swing. Angie Ferber has been going to the Tot Lot to do pre-school story-hours, and we have had some programs pro- vided by the library system. "Reading in the Park" has a small, but steady audience. Anyone interested in being a park reader should talk to Angie. The system is investigating group discounts from Baker & Taylor, our book jobber. Discounts are very erratic. The can range from net price (no discount) to 35%. The problem is that we have no way to be sure of the discount, and this it is that much more difficult to expend the budget. When you add the discount variance to the fact that as much as 30% of any book order may never come, even after being backordered for a year, you can see why it is difficult to keep track of just what amount is encumbered at anyone time. A flat discount would lessen one of the problems. Angie did a class visit to Mrs. Gooding's 4th grade at Muskego Elementary, distributed summer reading program materials, told a story and described some of the materials avai lable at the public library. New three-year terms for Charmian Buhrandt and Ray Christenson were approved by the common council on June 25th. . , ~. July 2, 1985 MUSKEGO PUBLIC LIBRARY APPROPRIATIONS fu~D EXPENDITURES APPROPRIATIONS EXPENSES THIS MONTH EXPENSES TO DATE BALANCE 57100-1100 SALARIES 119,669.00 9,482.44 58,669.29 60,999.71 57100-3211 OFFICE SUPPLIES & OTHER EXPENSES 8,000.00 8,014.95 -14.95 57100-3213 PRINT MATERIALS 28,000.00 1,170.77 24,143.67 3,856.33 57100-3511 RENTALS AND LEASES 2,600.00 406.40 1,634.51 965.49 57100-5100 EQUIPMENT MAINTENANCE 1,500.00 454.50 1,231. 50 268.50 57100-6200 TELEPHONE 2,178.00 140.91 841.15 1,336.85 TOTALS 31010 FEDERATED SYSTEM FUND 161 , 947 . 00 11,655.02 94,535.07 67,411.93 24 , 212 . 75 3,732.72 9,112.87 15,099.88 FINE MONEY DEPOSIT 405.35 TOTAL REVENUE TO DATE 2,265.65 SAVIN DEPOSIT 231.40 TOTAL TAXABLE REVENUE TO DATE 2,086.60 "MUSK~GO PUBLIC LIBRARY - VOUCHERS PAYABLE July 2, 1985 ACCOUNT PURCHAS;:: ORDER INVOICE NUMBER AHOUNT -- TOTALS 57100-1100 SALARIES Holly Sanhuber Thelma Anderson Lorene Bonnell Linda Brown Angela Ferber Charlene Lenzen Phyllis Maki Marla Sahleen Donna Schmid Evelyn Wink 1,766.64 303.24 880.00 1,035.02 999.82 1,155.20 999.82 999.82 1,039.64 303.24 9,482.44 57100-3213 PRINT MATERIALS Baker & Taylor 9280S E21-7028 11 . 62 Baker & Taylor 9007A F10230655M 15.19 " " 9123J E29212784M 11. 05 " " 9156A F11234479M 23.25 " " 9157J E29212785M 8.15 " " 9170J FI0230656M 6.14 " " 91 71 YA FI0229949M 2.43 " " " CM225283 -3.88 " " 9175J E29212786M 6.83 " " " F10230657M 8.45 " " 9182J E29212787M 11.04 " " 9183J F10230658M 6.14 " " " F11234480M 9.01 " " " CM225285 -10.16 " " 9211J E29212788M 20.05 " " " Fl0230659M 6.06 " " 9225J E29212789M 21.51 " " " F10230660M 4.64 " " " F11234481M 3.86 " " " F10229948M 5.20 " " " CM225284 -5.62 " " 9272J E29212190M 317.77 " " " F10230662M 9.07 " " " F1l234482M 24.26 Bantam 9311A 751571142 11.74 Children's Press 8930J 44333 . 43.35 " " 9209J 10295 75.54 W.H. Freeman 9104A 3-359304 9.00 . MUS~GO PUBLIC LIBRARY - VOUCHERS PAYABLE July 2, 1985 ACCOUNT PURCHAS,: ORDER -- TOTALS INVOICE NUMBER AMOUNT 57100-3213 PRINT MATERIALS Gryphon House 9303J 59.70 Hearst-Grolier 9050A 8505245844 198.00 High Technology 92 2 7P 36.00 Intertec 9122R 9700732 9.67 Mister Anderson's 9159J 4138 54.05 National Geographic 9287A 505293LIB 9.95 " " 9309S 505293LIB 8.95 Quality 9087A 143564 22.84 Scientific American 9307S 401190170019 23.26 Scribner's 9155A 780063 15.06 " " CMR29280 -10.07 " 9286A 777588 7.51 " 9297A 780062 22.53 State Historical Society 9285P 47366 105.82 Tenant Resource Center 9289R 7.75 Deposit -51. 94 1,170. 77 57100-3511 RENTALS AND LEASES Creative Business 9298 2150 155.00 " " " 090224 77 .00 " " " 090225 255.50 " " " CM089518 -81.10 406.40 57100-5100 EQUIPMENT MAINTENANCE Creative Business " " " " " " 9278 090333 090333-1 CM090-333-1 CM090333-1 704.00 160.00 -175.50 -234.00 " " " 454.50 57100-6200 TELEPHONE 140.91 140.91 TOTAL EXPENSES 11,655.02 . .MUS~EGO PUBLIC LIBRARY - VOUCHERS PAYABLE ACCOUNT 31010 FEDERATED SYSTEM FUND Baker & Taylor " " " " Beckley-Cardy Book of the Month Brodart Caedmon Children's Press Educational Activities Educational Record Center Educational Record Sales Fishing Hot spots Franklin Watts Front Row Experience Gale Research Heckman " Charlene Lenzen Phyllis Maki G.A. Stewart Thorndike " Time Life U.S. Gov. Printing Office United Way-Waukesha Valley School & Office Supplies Petty Cash PURCHAS:: ORDE R 9265A 9279A " 9237J 9319AV 9284 9292JAV 9312J 9294JAV 9295JAV 9296JAV 9300A 9282J 9301J 9288S 9283 " 9281 9277 9299A 9247LP 9308LP 9310AV 9306PAM 9305R 9313 July 2, 1985 INVOICE NUMBE R FI0230661M F05222739M F11234483M 190499 028370633 484197 F36271-0 63208 S-285462 009225-00 171670 06190281 00580438 1018244 1018261 044316 043046 R89791 056731-3 139067 AMOUNT TOTALS -- 24.83 178.80 13.67 35.00 23.64 1,153.62 100.52 52.31 115 . 03 133.58 583.79 117.45 397.06 31. 73 229.44 233.25 40.00 4.40 4.40 5.95 29.14 29.14 18.11 100.00 9.50 52.70 15.66 3,732.72