lbm19831004-
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OCTOBER 4, 1983
MUSKEGO PUBLIC LIIRARY BOA.RD
CITY HALL
PRESENT: Board members Wolf, Roberson, Turzinski, Buhrandt, Leictfuss, Mimier,
Alderman Nilsson, and Director Holly Sanhuber.
Meeting was called to order at 7:30 P.M. by Vice-president Wolf.
The agenda was approved. Motion O. Mimier. Second R. Leichtfuss.
Minutes of the September 6, 1983 meeting were approved. Motion C.
O. Mimier.
Next meeting scheduled for Tuesday, November 1, 1983.
Buhrandt. Second
Treasurer's report: Motion by E. Turzinski to approve September, 1983 expenditures
in amount of $12,166.33. Second J. Roberson. Motion carried. Motion byE. Turzinski
to approve September, 19R3 federated system fund expenditures in amount of
$3,111.50. Second C. Buhrandt. Motion carried.
Communications: none Guest comments: none
Old Business:
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a. Friends of the Library: Book sale scheduled for November 12. Help is needed
prior to and day of sale.
b. Facilities study: Holly advised applications greatly outnumber the grants
available. Libraries with definite plans were given priority. Hales Corners and
Greenfield (Milwaukee County) received grants.
Holly distributed list of library furnishings in need of storage--immediate and
eventually. It was sug~ested Holly meet with Art Faucett to review the list and
come to an agreement and clarify responsibility for any items to he loaned to
Muskego High School. Alderman Nilsson volunteered to contact Muskego Police
Department regarding basement storage in their building.
Cost estimate for shelving was received from Paul Gessler Company. Item #1
for steel library bookstacks (32,695.00 plus freight) was included in 1984 budget
request. Items 2,3,4,5 are in long range planning.
c. Librarian's report: read and placed in file. (copy attached)
d. Dossible Intersystem Agreement - continuing discussion: Holly advised
agreement is being reached between Waukesha/Mid ~{isconsin Systems which will provide
a study for Waukesha/Lakeshores agreement.
e. Automation: O. Mimier reminded members of the special meeting October 18,
7 P.M. with John Ernst of S~ffiPC. Open meeting notices will be posted. Holly
advised forms received and the library is now gathering statistics for WCFLS
automation committee.
f. Overdue procedure-possible overhaul?
establishing policy regarding 18 year olds.
"VI Established policy
H. Borrowing priviledges, for holders or co-signers of library cards,
shall be suspended whenever more than a total of $5.00 in fines has accrued.
Adults, W~0 assume responsibility for library cards issued to family members,
shall ha've their li brar:T cards suspended until such fines as the y or their
dependents have incurred are paid. Excluded in this restriction are young
people (eighteen or older) living in the same household, who shall be considered
responsible for their own fines. The rest of the family shall not be penalized
because of fines accrued by such persons."
g. 1984 Budget: The 1984 proposed budget request in amount of $160,037.38
was presented to the Finance Committee September 21. Holl V was notified that
state aid has not been decreased.
The first reading was this date of
(see motion September 6, 1983)
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OCTOBER 4, 1983
MUSKEGO PUBLIC LIBRARY BOARD
PA'}E 2
Old Business:
h. Formation of pOlicy/procedure to deal with book complaints: Motion by
O. Mimier the suggested 8 step procedure for dealing with requests for reconsideration
be implemented as policy, to approve the changes in the request form, and the first
reading for acceptance be this date. Second E. Turzinski. Motion carried. "1) Patron questions presence of material in our collection.
2) Patron must fill out the "refluest for reconsideration of library material form"
completely for the matter to be taken further. 3) Patron is given copies of the book selection policy and this written procedure
so s/he can see the steps and time invol'led in the reconsideration process.
Thus s/he will know there will be a structured follow-up to her or his concern. 4) The Library Director reads the book, gathers book reviews and brings the completed
complaint form to the Library Board at the next regularly s~beduled meeting practicable 5) Copies of the librarian's written evaluation of the hook, his/her recom~endation
for action to be taken and copies of reviews from standard reviewing sources
will be gi mn to the Library Board for review. It is understood that they will
wish to re-familiarize themselves with the materials selection portion of tr.e
Library Board policy durinp; this time. 6) At the ne xt regularlr scheduled meeting, having read the policy, the complaint
form, the gathered book reviews anrl the Librar.v Director's recommendation, the
Library Board will makg a decision, voting to:
a) leave the book in the collection, solely on the basis of what they have read, or b) appoint an "ad hoc" three-member committee composed of Library Board
members to read the book and report on it at the next meeting. Included in
their report will be a recommendation for action. 7) The full board shall vote on the committee's recommendation at the following
meeting, and that vote shall be final, either retaining or rejecting the book
for/from inclusion in the collection.
8) The patron making the original request for reconsideration shall be notified
in writing by the Library Director as to the outcome of the reconsideration
process, and will receive copied of all supporting documentation."
1. Proposed policy: no smokin~ in library, 2nd reading: Motion O. Mimier,
second R. Nilsson second reading of Established Policy VI M be this date. Motion
carried. (see minutes 9-~-83)
j. Proposed policy: no consumption of food/heverapes in library, 2nd reading:
Motion O. Mimier, second E. Turzinski the second reading of Established Policy N
be this date. Motion carried. (see ~inutes 9-6-83)
New Business: none
Meeting adjourned at 8:20 P.M. Motion O. Mimier
:if:N~~ ~ e ROberson, secretary
Aooroved: 1)-/ ,'6;"
- Librarian's report
October 4, 1983
You've heard the expression, lithe forrader I go, the behinder I get?'1 That's
how it's been this month: lots of illness, which means the remaining staff need to
neglect their work in favor of just "holding the fort. II This has been another busy
month, though down a bit from August. This month's circ. was 9,707.
More bad news. The printer (on the APPLE) died. I was forced to type the
agenda for this meeting - by hand. How soon we become accustomed to automation...
Fortunately, WCFLS picks up the cost of repair.
Lisa Gloyd, who worked with us this past summer, will be working 12 hours
per week shelving and shelfreading. She is in the program which replaced CETA.
The initial shippment of shelving is here and will be installed within a
week or two. This is the "fill-in" shelving we discussed some months ago.
Holly will be in Madison for the rest of the week. This is the last year of her term on the External Advisory Committee of the CCBC. The Cooperative
Children's Book Center is celebrating its 20th anniversary in November. Many
children's authors from Wisconsin and beyond will be there to salute this im-
portant resource in children's literature.
- The ETN classes began this week.
good for the entire staff.
The enthusiasm of the "students" will be
We are going to run out of card catalog space again soon.
been ordered, and will be assembled soon.
New units have
The post office is changing the way it does business. Instead of being able
to rent a post office box at a nominal fee, we will be charged 190.00 per year. Since we need to get the mail, I do not think there is much we can do about it. The "rentals and leases" account should just about stretch to cover it. It is a
good thing that the copy machine charges have been lower than expected this year.
The forth annual October Craft Show has been mounted, thanks to Angela Ferber
who does the work of rounding up craftworkers and displaying their art. Comments
thus far have been positive.
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MUSKEGO PUBLIC LIBRARY
APPROPRIATIONS AND EXPENDITURES
.'
57100-1100 SALARIES
'----
57100-3211 OFFICE SUPPLIES &
OTHER EXPENSES
----.---...-
57100-3213 PRINT MATERIALS
57100-3511 RENTALS & LEASES
57100-5100 EQUIPÞlliNT
MAINTENANCE
57100-6200 TELEPHONE
--------
TOTALS
31010 FEDERATED SYSTEM
-'----"'-------'---- FUND
FINE MONEY DEPOSIT ..325.90 ----
TOTAL REVENUE TO DATE 3.292.61
SAVIN DEPOSIT 351.00 --
TOTAL TAXABLE REVENUE TO DATE
October 4, 1983
APPROPRIATIO'~
---------
112.37 Lf .00
7,500.00
26,926.00
2,400.00
1,000.00
1.800.00
152,000.00
19,950.37
3,695.50
EXPENSES
THIS MONTH
---'--'--
8,959.61
2,054.35
523.40
508.21
.00
120.76
---------. 12,166.33
3, 111 .50
EXPE[\;SES
h___..- TO DATE
----
87,97ì .07
( 0 ~.. 74 uJ b/.,
20,883.16
1,801.36
816.00
I ,006.80
ßAr.,ANCE
_. ..----
24,402.93
1,Lf32.26
6.M2.84
598.6Lf
184.00
793.20
1 18. 5/,6. 13 ---------- ----------- 33,453.87
13,315.08 6,635.29
~\USKEGO PUBL: C LIBRARY, VOUCHERS P,WA8LE
.. ..' ---'- ------
ACCOUNT PURCH!\C r-
----- -- OROER
-----
57_100-1100 SALARIES
Hol]y Sanhuber
Thelma Anderson
Lorene Bonne I I
Linda Brown
Angela Ferber
Charlene Lenzen
Phyllis Maki
Marla Sahleen
Donna Schmid
Delphine Stapleton
Evelyn Wink
57100-3211 OFFICE SUPPLIES & OTHER EXPENSES
Gaylord
II
8419
II
Heckman 8450
II II
Highsmith
II
8420
II
Qui II
Petty Cash
8422
October 4, 1983
INVulCE
-.-..- ~;u t'-\BE R
'-----'
1006870
100687-F
10274~~1
i027467
M43172
l'i43172R
2290112
NiOUNT
.-.- -- --.--.
1,486.80
273.60
315.40
957.46
957.46
i ,104.82
673.46
916.05
1,032.26
995.30
21~7.00
22.70
1,713.23
122.2~~
3.25
32.33
2it. 31
125.62
10.66
.--------
TOTALS
----- ------
8,959.61
2,05lL35
tlUSKEGO PUBLI C LI B~,RY_- VOUCJ2-~RS PAYf\BLE
-','
ACCOUNT
------ --- 57100-3213 PRINT MATERIALS
Ameron
Baker & Taylor
II II
" "
II "
" II
II II
1& II
" II
II If
II II
II II
II II
II II
" II
Baker & taylor
Deposit
57100-3511 RENTALS AND LEASES
Creative Business System
" " II
Postmaster
57100-6200 TELEPHONE
TOTAL EXPENSES
PURCHASe:
"". --..- ""- ORDER
----
8363A
8153R
8338YA
1&
8362A
II
1&
8372A
II
8384J
II
II
8446J
II
8490S
8449
849'1
8l192
October 4, ]983
INVOICE
----"'-- rWMBER
-----
31906C
H22226J-I57M
H22226459/1
J09250018M
J09250019M
J192616o4H
J22267870t.\
J09250020M
J19261605N
H22226lt61M
J 1926 j 60711
J2226787H\
J1926'j294N
J22267874t~
CMOO8] '1
J2] -6223
Oll7630
04959.5-1
NWUNT
"-- --- -----
3JL 51
26.68
20.61
6.38
46.47
8.92
8.66
72.42
9.49
6.85
6.14
9.37
244.00
29.90
-16. 1 Lf
41.49
-'32.95
.--
] 41 .75
176.46
190.00
TOTALS
-. ---_._-
------
523.40
.----..-.------..
120.76
508.21
120.76
-----._-" .....---.. -._.- .----.--"-.'."'-'---
12,166.33
MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE
.~.-"'-
ACCOUNT
31010 FEDERATED SYSTEM FUND
Baker & Taylor
II II
II II
II II
II II
II II
II II
II II
II II
II II
Baker & Taylor
II II
II II
II II
Bantam
Bishop
Caddylak
Census Microfilm
Conk's Bookstore
John Curley
II II
Dun's
Angela Ferber
II II
Finney
Friends of the Museum
Gale Research
Gallaudet College
Charlene Lenzen
II II
Macmillan
Main Street
Phyllis Maki
National Geographic
Nat i onwi de
II II
Random House
Rose
St. Martinis
Salem
Charles Scribners Sons
Thorndike
October 4, 1983
PURCHAS~
--.--- ORDER
INVOICE
----- NUMBER
-'-
8292A
8379A
H222264S8M
H22226lf60l'1
J 19261606/1
H22226462/1
J012llo848/.j
J0925002 HI
J192616o8M
J 2226 78j'2t1
J 14255952t-1
J22267873M
H23-6181
H20-6257
J07-6373
J]4-6767
751571142
II
8385.11,
8412J
II
II
II
8442A
II
8454R
8455R
84805
84865
8L,53A
8460J
8425R
8477
8459A
8466LP
8467LP
8478R
8451
8489
848f3
8473P
84875
8461A
8462R
8472
8245R
8lf 5 6A
8471
828SAV
8427A
8L, 57 A
8322AV
8426AV
8474R
8250R
8452A
8465LP
50 111
86674
86672
5076385-83
28460
00278818
(Food Learn;ng Center)
808l158
93
0505293LIB
8728
971621812
3067
48215
511882
03888
11065
N10UNT TOTALS
---- ----- -_..
3.74
28.83
21 .96
9.14
413.93
20.40
40.10
22.83
187.l,7
52.63
16.30
315.59
14.30
20.74
11
.
LI9
14.20
73.50
100.00
8.45
136.45
47.80
2i{5.0Ú
34.28
37.20
68.50
10.00
75.50
12.l1S
16.84
21.20
246.00
5,.50
8.80
l19.80
7.50
7.50
6.39
81 .03
31.59
303.00
15.62
267.95
.._--
3,111.50