lbm19830802,-.
--
.. AUGUST 2, 1983
MUS ImI'}O PUBLIC LIBRARY BOA.RD
CITY HALL
PRESENT: Board members Christenson, ~~lf, Rob~rson, Turzinski, Mimier, Xatheson,
and Director Holly Sanhuber.
Meeting was called to order at 7:30 P.M. by President Christenson.
The agenda was approved with addition of old business b-l available grants.
Motion J. Wolf, second J. Roberson. Motion carried.
Minutes of the July 5, 1983 meeting were approved. ~otion O. Mimier, second J. l'<lolf.
Next meeting scheduled for Tuesday, September 6, 1983.
Treasurer's report: Motion b~r E. Turzinski to approve July, 1983 expenditures in
amount of $16,084.18. Second J. Wolf. Motion carried. Motion by E. Turzinski
to approve July, 1983 federated system fund expenditures in amount of $1,758.54.
Second D. Matheson. Motion carried.
Communications: none Guest comments: none
OLD BUSINESS:
a. Friends of the Library: J. Wolf repeated the book sale will be October 8.
b. Facilities study committee: Holly wrote letter to Mayor Salentine and
Finance committee July 6, 1983 requesting use of open space in basement area for
the library. Response from the Finance Committee was that no space in the meeting
area can be used, and offered room adjacent to furnace room for library storage.
Library items already in the basement have been moved to this storage room.
Holly reported: there is room for additional spot shelving in children's area and
investigating the ,cost; considering going to wood shelves f()r J paperbacks to house
more books in same amount of space; adult section has been shifted and readable
signs Dlaced in aisles; telephone directories have been removed for disposal; and
eight record bins at cost of $20.00 each purchased from Value Village, currently
stored in basement until library space available.
Regarding "Space - Better Use Of" suggestions:
1) Ottch phone books --has been done
h) Move Wi' viewers downstairs -- under discussion
5) Shelving - fill in "h,..,les" --being arranged 8) Use top of E shelves -- in process
9) Use top of card catalog (J) to shelve J realia -- in process
Ideas of the staff are being utilized.
TRUST FUND: It was determined to begin publicity on the trust fund. Holly
was asked to prepare for Board approval a brochure for library handout, and draft
a certificate/receipt for donors. A scroll will be placed in the library with
donor names and a permanent wooden plaque of recognition made at later date.
Treasurer Turzinski will relay received contributions to Jean Sanders, City Treasurer,
for deposit. The first donation was received this date from O. Mimier in memory
of Erv Mi1T:ier.
AVAILABLE GRANTS: R. Christc~.1son "ill contact Mayor Salentine, and Holly
confer ...lith Kathy Gosz on current status and availability of LSCA funds. Holly
reported WR are not eligible for jobs bill monies because of low unemplo~ment rate.
O. Mimier will c.all Mayor Salentina regarding Industrial Park Committee action in
relation to two year extention of T.I.F.
c. Librarian's report: read by Holly and placed on file. (copy attached)
She circulateð recent Dublicity articles from local newspapers featuring Muskego
Public Library, and distributed July, 1983 \vaUKe Talkie Newspage.
--
--
.~TJGrJST 2, 19.33
MjSKEGO PUBLIC LIBRARY BOARD
PAGE 2
d. Possible Intersystem Agreements: Holly directed attention to the map of
Wisc1nsin Public Library Systems. She advised 'vJaukesha/Racine agreements still
pending. Will soon have a model agreement between two other systems to study.
e. Automation: O. Mimier reminded the Board of special meeting Au~ust 23 at
7:00 P.M. with Kathy Gosz, ~nd requested membership to read the two publications:
"AutOOlation of the Small Library" and "Introduction to Developing Computer Based
Library System." Other resource people will be consulted. Now is the time to
read, listen, and ask questions in preparation to making reccmmendations to the
Mayor, Finance Committee, and Capital Budget Committee.
f. Overdue procedure--possible overhaul? Holly proposed the following:
1) Send one notice, within the week after the books are due. No phone calls. 2) Give a four week loan, except for high demand or seasonal items.
3) Having an amnesty January 1-31, 1984.
E. Turzinski contacted Muskego Dolice Department and advised non-compliance with
overdue notice could result in police citation with $67.00 fine in accordance with
PUBLIC PEACE AND GOOD ORDER STATUTES:
9.34 RSTSNTION OR THEFT OF LIBRi\RY PROPSRTY. No personBhall wilfully take,
keep, destroy, or retain any book, magazine, periodical, or other property issued
to him ~y the public library ~eY0nd the time indicated on the library card issued
tnerefore.
9.31) EN::<'ORCEMENT. It shall lJe the duty of the Mllskego Police Department
and the Cit '( of Huskego Municipal ~ttorney to enfore the provisions of this chapter.
Such enforcement shall be initiated b:Jr either a City Ordinance Citation being
wri tten, v-Those contents shall conform to the requirements fO'1nd in Section ROO.02( 2),
1rJisconsin Statutes or Section 778.25, Hisconsin Statutes, where applica1)le or
shall Ì)e referred to the City A.ttorney's officE! where a City Ordinance Complaint
shall Ì)e drafted and served upon the violator.
Motion by J. Wolf to approve the printed text of Holly's t~o proposals for
amnesty and one overdue not.ice with the addition of legal enforcement (threat)
statement. Second E. Turzinski. Motion carried.
AMNESTY: "Muskego Public Librar.y is declaring amnesty for persons having
overdue books, or who are in possession of library materials they IIforgotll to
check out. This amnesty, which runs from January 1-31, 1984, may be taken advantage
of by using the regular indoor book drop when the library is open, or by using the
outdo'1r book drop on the East end of the building, when the library is closed.
This amnesty, fhe first since 1979, means freedom from fines for any materials
held overdue, and IIno questions askedll for librar~r materials which may have made
an illegal exit from the library. Anyone having questions about the amnesty may
stop in or call the library at 679-1220.11
ONE OVERDUE NOTICE: liAs a patron of the Muskego ?ublic Library, you assumed
responsibility for returning the materials you check out when you applied for a
library card. To save time and money, the library is instituting new ovprdue
procedures. Only one notice, instead of three, will be sent to borrowers with
overdue materials. We hope nne courtesy notice will be enough to remind you of
your responsibilities for materials checked out. The notice will state clearly
that "this is the only not,ice to he sent." Please help us tr:T to save time and
oostar:;e b;T returning your materials on time."
Schedule of fees for lost and damared materials were received for study and update.
NE~v BUS INBSS :
The first draft of U18 1984 proposerl budget was read and discussed, for final
approval in September. Minim1m level of funding must not fall below three year
average of $156,592.71 to remain in vlCFLS.
Meeting adjourned at 9:27 P.M. with motion of O. Mi~ier, second J. Roberson.
,~p')roved: 1~~3- ~~~i-~
Librarian'~ report
August 2, 1983
This has been another busy month. Circulation was 9,910. That's 6,200 higher
than 1982 figures through this point. Shelving count for June was 11,150. Through
the end of June, we had answered almost 4,500 reference questions. We had, for
two-and-a-half years, kept a written account of our references, a short form which
1 isted time of day, age of patron, nature of question, sources consulted, and whether
or not we were able to successfully answer the question. Difficult questions were
collected and discussed at reference meetings. In this way we were able to document
1 ibrary use in a 1 imited fashion, and we also "reminded" each other of special ized
reference tools, which can tend to be forgotten unless consulted regularly. Now,
in the interests of saving time, and becuase we have a sample, should we need it, of a period of 1 ibrary use, we have gone to a more simple system. Quiet "counters"
are kept on the reference and desk attendant's desk, and each time a reference or
directional question is answered, the counter is pressed. We hope this will be a
more accurate accounting of questions answered - and hence time spent helping 1 i-
brary users, for often when it was busy, we were aware we forgot to enter questions
in the more cumbersome "reference logl' we used before. Especially difficult questions
are still entered there, so our concern to keep our skills current, and to fill "holes" in the collection will be addressed.
--
The summer reading program is winding down. The six programs offered by WCFLS are
over, as will be our visits to Horn Park. This year we did two pre-school story-
hours and one session for children aged 6, 7, and 8. Response has been enthusias-
tic. The summer reading program folders (500) were gone by the end of June. In
previous years, 500 had been more than sufficient to see us through the entire sum-
mer and then some. An iridescent rainbow was given for each five books read. Soon
all 1,000 rainbows will be gone, so we know in excess of 5,000 books has been read
this summer. The SRP supplies are bought by WCFLS, and so they no longer come out
of our supply budget.
We have gotten much publ icity lately. The Milwaukee Journal carried a picture of
spring storyhour and an article about interl ibrary loan in Waukesha county. Our
intention to discard the phone book collection was also featured. A notice about
our lending of cameras has also appeared.
In January, the Library Board approved our staff taking the A-50 course offered over
ETN. The registration blank came last week, and we have pre-paid the enrollment fee
to ensure our staff a place in the 1 imited enrollment class. Fortunately, the
course is held bi-weekly on Mondays, when we are closed, so we will be more able to
manage with a skeleton crew.
Angela Ferber, with the help of volunteer Cathy LeI inski has devised aisle numbers
for the 1 ibrary stacks. They will be of help in answering general location ques-
tions, such as "where are the car repair books." The adult section is finished, and
the children's section will be done when the shifting is finished.
Finally, as noted in the July WCFLS newspage, "... it seems 1 ikely that the Wisconsin
state budget which will be passed by the legislature will not include sufficient funds
to maintain the current 11.5 per cent level of aids to 1 ibrary systems. The DLS
projects that the proposed funding level will mean about a 5 per cent loss to 1 i-
brary systems in 1984." Will the cut be passed on to member 1 ibraries? At this
point, who knows? I have indicated on the 1984 budget that it will. .-
.'
.- .
1.fl:SKEGO PUBLIC LI:1]{ARY
APPROPRIATIONS A~m E::.PE::DlTURES
-..-------------.-----------.-
57100-1100 SALARIES
-------.-----..---.-
57100-3211 OFFICE SUPPLIES &
--------..----..-----. --- OTHER EXPENSES
-------.--.---
57100-3213 PRH\T MATERIALS
-----.--------..--...----.------
')7100-3511 RENJ'ALS & LEASES
------.-.--.--.....----.------.-
~2..æO-5!_OO _EQUIPHE~I
HAINTENANCE
_.,----
571UO-()?CJi) TELEPHONE
---...------... -------.--- ------
TUTALS
::,1 U llJ }' EDEHATED ~)Y STE:'!
----- """-"----'.--.------ ----- FUND
APPROPRIATION
.----.---
112, j 7l; .00
7,500.00
2ú,9Z6.00
2,400.00
1,000.00
J. , SUO. 00
Tsi,ooo. ëiiT
19,950.37
F : ~:E MO~EY DE PO ~~:~-----_._4.P2:_1_tL. .---.-----.-
TOTAL REVENUE TO DATE
SAVIl: DEPOS IT .----- --------..-...-
TOTAL TA,'\AHLE REVENUE TO DATE
2,6]2.35
320.10
.3.056.00
August 2, 1983
EXPENSES EXPENSES
----- THIS MONTH TO DATE
---'---
11,667.49
1,144.82
2,814.96
345.00
.00
111.91
'16, 0 84-:J8'
1,758.54
----
69,949.22
3,685.93
18,097.77
1 ,293. 15
600.42
779.22
B.A.lANCE
._---
42,424.78
3,814.07
8,828.23
J,106.85
399.58
1,020.78
94;4-05 . 71- -57:5-9-4:29
9, 723 .
1 7 10,227.20
,
. ~1U !~E 0~~-..p~; B L _i_(--~~~:!~':.f~L_-.'~_L_C:2;~_C~S_X',~ Y /;BlL August 2, 1983
I\ce OUNT
.--'-- ._-
---,.-- -.-. --_.
.??J.9. Q'.J}J.l....f.íi.1 ~J_.~!.~li_3-'-L~L_.
BuKer [. Taylor
" "
II I'
"
II II
Cc.,nqres"ie>na] Quarterly
Dun's
F ac ts on F i 1 e
II II
Gale Research
Grol ier
Johnson
National Geographic
f~andorn Hou~.(~
~
II
Time Li Fe
D('P05 i t
Deposit
2.Z1.~~~ ;12_1_L___~H~~~.L S.~_~__Ll~~.s E~-
Creative business
II II
57100-6200 TELEPHONE
TOTAL EXPENSES
!'UF:Cii.'\C: iN'JOICE 1\i1QUNT
.-.--------. .--. . ----._----- ---.----. () f1.!) f: ~~ fiU>~tJE R
---.-.-.--.-. ..----.--.- -----
8362,'1 G 1 2 I 6731 91-1 380.49
8372A G0615991-l8M 269.95
8394A F30-G"/34 5.35
8397/1. G12-621ï' 10.36
839 SA G 13-. 630 I 21-1. 64
34055 8017020 59.50
8393R 5068786-83 520.00
8341R 32592 127.14
01 E3684 -63.73 83865 00247209 150.55
8J.36J 3306392250 129.00
8403;{ 7531 11-1.50
8354/\ 0505293LIB 47.90
8227J 971 5876~j9 8.211
" U197159J 276 --5.19
8398/-Î 8447916 15.18
008986-009122 '-17.59
- 3ï. 33
8383
8l,02
5456-]
045359-1
17 5.00
170.00
------- ..----.--------.-
111.91
------ --------
TOTALS
------
-------
2,81iL96
345.00
111. 91
16,084.18
r
.'" ~1U?.K[ G ~ U B J::Ji.__L~_.ê ~l:'_~~~L_~-->0~I~-ç.:~ f K~_:~ p /\ Y Ae L E,
ACCOUNT PUR,CH/\S.
------ -- ORDER --'- ..---- '-'- ,------
57100-1100 SALARIES
--'-------------------
Holly Sanhubd
The]m.] Ander-son
Lorene ßon>le 11
L j nda ßrovm
þ,nge 1 a Ferber
Cilarlene Lenzen
Phy 11 is Mak:
t1.JrJd Sahleen
Donna Schmid
D2Jphine Stapleton
tvel';1n Wink
.?J..LQ~l~l? j..1_-q_~,.E-LÇ_~_~.~~-~_!l.~ AN q.- 0 T H E~~~ ENS E ~
Der'ico 835()
II
II 8387
8358
8388
8380
8395
Gdylord
Highsmith
Un i 1 ì'le
Vaìue \Jil1êJ]e
h;t 1.'1 Cash
5 Z_~9J::'-:J~J.J.__..J_fi! N T_J~.::'\.~~~~L0 L S-
ßdke!' (: Tiily!or 7931J
799lIJ
8151J
" II
II II
II ,.
'I II
II II
II II
II II
II II
" "
'I "
II
II
8l8oA
II
8212A
8292J
8338YA
II
8344A
8359A
J\ugust 2,1983
! tJ 'J 0 iCE
------ tilJ ,"'BE R
---
334168
335559
342681
663678-0
M-27525
330lf9
123705
G08164158M
F21138038M
F21138039M
G08164i59M
F21138040M
F24147812M
F24147813M
CM89143
F241474~3H
G08164162M
G05158416M
G01157317M
þJ1CillNT TOTALS
--- ---
1,486.80
288.80
32CSO
1 ,1+ 1 1
. 2 ()
1 ,406. 58
1,610.71
6%.51t
1,322.34
1,464.86
1,464.%
228.00
---- 11,667.49
164.97
260.74
98.47
325.88
54.68
46.91
160.00
33.17
1
,
1 44. 82
1. 49
6.78
1. 69
8.17
8.79
2.79
3.46
-16.96
584. 10
37.62
27.54
511.13
~". !::~'!.~'Xi.:~~J._~_~!~',-L~:- ..~J_g.~::;_r~L_~_~_o u ci~.~;'.;~.J~::~:~:'.:.[!~LJ~
!',UCJust I., 1S'S]
p,cc ~!UNT
---...-..--.
..-. ------
31010 FEDERATED SYSTEM FUND
'_'d_'-- -.------- -'---' ---.--.
American PsychiaLric f\3Soc.
Baker [, Tavlor
II "
II II
II II
II 'i
II II
II I.
II II
" "
II II
Bantam
Book of the Mðnth
Linda Bro\'1Il
[TN
:;iJ] e F.\.:~,E'a rch
Macr::; j ! an
Penguin
P hy J i i s r1a k ;
State Hist. Soc.
Pub! ishers Centra]
:i(11) SiFlhuber
S j I \lei' CurdeL t
T i Jll(' L; f e
F'UP,CHf1.'~ -- I N~'OI CE
------- t;'JI-1ßE R _._----- -- GW)~: R
-.----- ..". ,,-.-
8371.:1
8256/:\
0020045
F24147814M
G0515859511
F 2 4 Pol 7 815M
GOS J 64160~1
G221ß3731M
F21138ol}H'\
r. ,JiJ 478 'j 6.1
C05158596/'1
G08164161M
G13J69557M
751S71142
41-.6604
II
8291Þ.
:1
II
8292J
I:
"
,I
8379A
8406iJ.
8389/W
839i
84c10
34075
324SR
8392A
Sh01
3~:ô7A
8370A
8396J\
84.01fS
3390AV
00257595
77 5384
35688
8561021
111 02746648
07-5TBB-01
/\!-'tOUNT TOTALS
--- ---- ----'--'-
27.06
19.57
7.02
7.19
57.47
J2.38
14.63
3.69
9.25
9.08
410. 18
11 .49
23.79
6.80
500.00
271.75
67.00
111.90
4.40
12.75
202.11,
35.07
13 .07
17.86
--.----
1,758.54