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lbm19830705"- - - JULY 5, 1983 I1USKEGO PUBLIC LI 3RAR Y BOARD CITY HALL PRESóNT: BoaD members Mïmier, Turzinski, Roberson, Wolf, Thlhrandt, Christenson, Leichtfuss, Ald. Nilsson, and Director Holly Sanhuber. Meeting w~s called to order at 7:28 P.M. by President Mimier. The agenda was approved with realignment of old business e. Automation to new business, ~nd e.l word processing demonstration - to ~ held at close of meeting. ~1otbn by E. Turzinski. Second J. Roberson. Motion carried. Minutes of the June 7, 1983 meeting were aporoved with motion of J. Wolf, second C. Buhrandt. Next meeting scheduled for Tuesday, August 2, 1983. Treasurer's report: Motion by J. Wolf to aporove June, 1983 expenditures in amount of $10,783.93. Second-E. Turzinski. Motion carried. Motion by J. Wolf to approve ,Tune, 1983 feden.ted system fund expenditures in amount of $432.93. Second J. Roberson. Motion carried. CommunicaLinn3: nane Guest co~~ents: none OLD BUSINESS: a. Friends of the Library: J. Wolf announced the annual book sale i.-lill be October 8. The Library Hill accept books at any t i:ne. b. Facilities study committee: R. Christenson conferred with the city attorney regarding trust fund means of termination and tax exempt status, and distrubuted a two paragraph resolution regarding establishing a trust fund. Motion by R. Christenson the Library Board establish a trust fund in accordance with the printed sheet and with the insertion of word "library" before purpose in first sentence, second paragraph. Second J. Wolf. Motion carried unanimously. The approved motion reads: The Board of Directors of the Muskego Public Library establish a trust fund pursuant to Wisconsin Statutes, Chapter 43 (libraries), Sec. 43.58 and 43.62. The trust funds may be used to expand the existing library, build a new library, furnish a new or expanded library or purchase land for a new library. The control of the expenditures of these funds for the above purposes rests solely in the Library Board. The Treasurer of the City of Muskego, who is ~nded, shall deposit, invest and report to the Library Board, on request, the status of the funds. The Library Board also determines where trust funds shall be invested. The City Treasurer Jihall disburse these funds only under the direètion of the Library Board. If no such library expansion or construction is undertaken within the next ten years, the funds could be used by the Library Board for any library purpose. All contributions to this trust fund are exempt from both state and federal income tax. The "space-better use of" suggestions were reviewed. Holly has two questions regarding library use of open area in the basement, and available city storage space. She was directed to contact city personnel and finance committee for guidelines. It was determined to ditch the phone directories and Dlace them in book sale for a donation. Holly advised weeding is in process and up to the 700's. Further measures delay-ed until t!1ese three steps undertaken, and resulting space evaluated. c. Librarian's report: Read by Holly and placed on file. (coPy attached) d. Possible Intersystem agreements: Holly. distributed minutes of the June 8, 1983 intersystem borrowing committee meeting for- !,he Board to "read and wait" for further consideration. ,JULY 5, 1983 MUSKEGO PUBLIC LIBRARY EOAHD PAGE 2 .- f. Overdue procedure- possible overhaul? There was discussion regarding going from three notices to on~ notice for a trial period,& having an amnesty. Holly was asked to draft a sample notice. E. 'l'urzinski was asked to contact the police department regarding legal procedures and their co-ope ratio n. Suggestions will be reviewed in August. NEìll BUSINSSS: c. Buhrandt presented the nominating President - Ray Christenson Vice-President - June Wolf Secretary - Jane Roberson Treasurer - Ed Turzinski committee slate of officers as follows: Motion by C. Buhrandt the Board accept this slate and nominations be closed. Second D. Nilsson. Motion carried. New officers were congratulated,3nd R. Christenson assumed the chair. Automation was discussed. Holly has a folder of available information. O. Mimier volunteered to chair automation investigation committee - confirmed by President Christenson. Kathy Gosz from WCFLS will be invited to the August board meeting, or to a special meeting in August to answer questions and advise system plans, so there will not be duplication of efforts. Meeting adjourned at 8:45 P.M. with motion of O. Mimier, second D. Nilsson. -- ~ C, /.~' ' '/íA . !.i:<7 ø-e-<- J.irte R rson, Secretary (/ ADproved: g-/ l--g~ Librarian1s Report - July 5, 1983: .-. Once again this summer we are fortunate to have two pages from the CETA youth- employment program. They shelve, shelf-read, wash books, and to other chores suited to their age and experience. They are a help, although they require extra super- vision. The Summer Reading Program is underway and is being well-received, although we have not been able to spend much time promoting it. An Inter-Library Loan procedure manual has been developed by the Inter-Loan committee, of which Phyll is Maki is a member and Linda Brown her alternate. Two new I ibraries, Butler and Sussex have joined the inter-loan loop. The new Applewriter software will be in use soon, which will make ILL even easier. Several large projects are underway, in progress, or finished. Delphine Stapleton has finished her mammoth yearly task of storing the old magazines down- stairs and making room for the new issues upstairs. All of the magazine boxes' dates have been changed, and the new list of our holdings and their location has been typed. Charlene's weeding/inventory project in the adult non-fiction has gotten as far as the 7001s. The conversion of our record collection to the ANSCR cataloging system is showing progress. The backlog of new recordings has been cleared up. An attractive sign explaining ANSCR has been completed by Angela Ferber. Evenings and Saturdays have been much quieter now that school is out, freeing staff for these projects, but that does not mean we are without patrons. In a two- day period last week, our circulation was over 1500. ,- Donna Schmid and Charlene Lenzen took advantage of the System Resource Library's invitation to spend the morning on their reference desk learning about the resources Waukesha has to offer its patrons and other I ibraries in WCFLS. They were impressed with many things Waukesha does to make life easier for its reference staff, while still giving service of high qual ity. Some of their ideas are things we can do without money or space, and so they will be tried here. Our volunteer work force has been of help this summer. John and Wilma Kiebel, Dorothy Wilke, Dr. Nina Mueller, Evelyn Krause, Jane Mundro and Irma Kelber are making us able to keep our heads above water. We plan to dispose of the telephone books (with the exception of Wisconsin and a few major cities) this next month. Appropriate publicity will appear and our citizens will have an opportunity to take any of the ones we are discarding free-of- charge (which is the way we got them.) You will remember, they are no longer free. What we have now would cost us over $1,300.00. The cost combined with the space they consume has signaled their demise. Waukesha will continue to carry them, and we will have to refer patrons to them when we cannot answer their many questions. July 5, 1983 ÞillSKEGO PUBLIC LIBRARY APPROPRIATIONS AND EXPENDITlffiES APPROPRIATION EXPENSES THIS MONTH EXPENSES TO DATE BAl.ANCE 57100-1100 SALARIES 112,374.00 8,905.72 58,28].73 54,092.27 57100-3211 OFFICE SUPPLIES & OTHER EXPENSES 7,500.00 427.28 2, 541 . ] 1 4,958.89 57100-3213 PRINT HATERIALS 26,926.00 ],34].79 ]5,282.81 1 ] ,643. 19 57]00-3511 RENTALS & LEASES 2,400.00 .00 948.15 1,451.85 57100-5100 EQUIPMENT MAINTENANCE 1,000.00 .00 600.42 399.58 57100-6200 TELEPHONE 1,800.00 109. 14 667.31 1,132.69 TOTALS 152,000.00 10,783.93 78,32] .53 73 ,678.4] 31010 FEDERATED SYSTEM FUND 19,950.37 432.93 7,964.63 11,985.74 FINE MONEY DEPOSIT 284.78 TOTAL REVENUE TO DATE 2,262.95 SAVIN DEPOSIT 269.60 TOTAL TAXABLE REVENUE TO DATE 2,735.90 MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE July 5, 1983 ACCOUNT PURCHASE ORDER INVOICE NUMBER AI10UNT TOTALS -- -- -- " 57100-1100 SALARIES Holly Sanhuber Thelma Anderson Lorene Bonnell Linda Brown Angela Ferber Charl ene Lenzen Phy I lis Mak i Marla Sahleen Donna Schmid Delphine Stapleton Evelyn Wink 1 ,486.80 300.20 349.60 957.46 952.84 1 , 1 04 . 82 639.62 895.78 995.30 995.30 228.00 8,905.72 57100-321] OFFICE SUPPLIES AND OTHER EXPENSES Brodart Heckman Office Essentials Qu ill Waukesha Public Library 8318 8381 8357 8355 8337 P71134 1019700 175743-00 2051800 96.09 108.25 6.24 200.62 16.08 427.28 57100-32]3 PRINT MATERIALS American Diabetic Assoc. 8361A 28.40 ALA 8339A 10.00 Baker & Taylor 7992A E311 0811 5M 16. 14 II II II F13124558M 2.49 II II 7994J CM143349 -5.97 II II 8034A CM143348 -9.86 II II 8151J E31108116M 2.44 II II II CM143347 - 21. 97 II II 8153A F13124559M 9.06 II II 8212A CM143351 -8.01 II II 8344A F22140558M 1 82.62 II II 8348R F22140685M 80.21 Bantam 83765 75036 11.49 Connecting Link 8346A 10.00 . USKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE ACCOUNT r .' 57100-3213 PRINT MATERIALS EBSCO II II 1/ Frankl in Watts Gale Research National Geographic National Literary Dist. Oak Point Polk Publ ic Affai rs Pub I ishers Telemarketing Random House Smithsonian Time Life Toll Free WHA Publishers Wi IdvJater WI. DEPT. of Administration Deposit 57100-6200 TELEPHONE PURCHASr: ORDER 8365P 8382P 8326J 83425 83755 8349A 8350A 8208R 8345PAM 8364J 8227J 8197A 8343J 8347R 8340A 8334A 8368R July 5, 1983 INVOICE NUMBER 067385 0089186 CM75543 0090489-0090574 306170374 00229682 00439-01 7772 102675 78321080 971570670 550914 B44791 52443 M\oUNT -- 5.50 29.97 173.61 192.69 8.70 227.31 6.95 67.00 2.50 250.58 i7.30 21.84 14.98 8.95 7.50 7.00 6.50 -14.13 1 09. 1 4 TOTALS 1,341.79 1 09. 14 10,783.93 1USKEGO PUBLIC LIB~;RY - VOUCHERS PAYABLE ACCOUNT PURCHAS ,~ ORDE R -- -- r 31010 FEDERATED SYSTEM FUND A.A. State & Local Hist. Baker & Tay I or II II 8366A 8291A II II II 8292J II II II Linda Brmvn Cy DeCrosse Angela Ferber Jack A. Kub i tz Charlene Lenzen Phyllis Maki Marshall Cavendish Random House Charles Scribner's Sons Sister Kenny Institute Twayne H.W. Wilson 8352 8373A 8378 8255J 8353 8351 8247J 8322AV 8374A 8369A 8279A 8276R July 5, 1983 INVOICE NU MBE R E311 0811 7M F13124560M E31108118M F13124561M 029473 001101 N34411 971571348 07542-15489 295805 83010709 AMOUNT TOTALS --- 17.95 30.19 18.54 8.40 14.71 9.60 76.74 5.60 58.70 4.80 4.40 54.80 63.36 15.14 13.00 15.00 22.00 432.93