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lbm19810303Larch 3, 1981 hUSKEGO PUBLIC LIBRARY BOARD CITY HALL Present: Board hembers Buhrandt, Leichtfuss, Turzinski, Hutchison, Van Lanen, Library Director Fredericksen, and guest Dorothy Reinke and Alderman Knudsen. heeting was called to order by President Buhrandt at 7:39 P. M. Agenda approved with motion by Nrs. Leichtfuss to add "discussion of the Federated Library System" under new business. Passed. Minutes of the February 3, 1981 meeting approved with motion by Mr. Turzinski, second by Kr. Van Lanen. NEXT NEETING: April 7, 1981 l1rs. Buhrandt moved approval of bills in the amount of $16, 224.61. by Mrs. Leichtfuss. Second CO}~1UNICATIONS: Due to CETA budget cuts, our Desk Attendant position will be de funded on May 26, 1981. Mr. Fredericksen requested the City make the Desk Attendant a permanent position. Hayor Gottfried plans to bring this before the Common Council on March 10, 1981. Library Board members were asked to contact their alderman to urge him to vote for this. This loss would mean a discontinue of Outreach program in addition to some smaller services which we provide the patrons. Library Cards for Businesses: National Savings and Loan requested a library card for the institution. We have no policy regarding business library cards. }lr. Turzinski asked }:r. Fredericksen to draw up a policy for issing library cards. Area libraries checked do issue cards to businesses. Waukesha is sending us a copy of the information that they give out to businesses that want cards. A letter was received from Eugene Neyhart, County Library Board Chairman, inviting the Muskego Library Board to appoint a representative to the Technical Advisory Committee of the Waukesha County Federated Library System. This Committee is to establish a formal communications channel between the non-participating libraries and the County Library Board and to explore alternative reimbarsernent formulas for participating libraries to replace the one used in 1981. }1r. Turzinski volunteered to serve on this Committee, providing there is no conflict with his present commitments, as no meeting dates and time was mentioned. OLD BUSINESS: Friends of the Library meeting was cancelled due to storm. Annual report to the State of 11isconsin - copies given to members. Ers. Leichtfuss moved the acceptance of the third reeding of Board Policy regarding guests at Board Meetings. Passed. LIBRARIAN'S REPORT: Tuesday, February 10 1981, }jr. Fredericksen closed the Library at 5:00 P.N. due to lnc1ement weather. I.lax Ashwil1 contacted !.!r. Fredericksen regarding the Library Budget and whether the City can d~ide what to cut or not. the matter was brought to the attention of the State Attorney General. They are awaiting his decision on this issue which was submitted to his office sixx months ago. The Department of Public Instruction, Division of Library Services will contact us when they hear from the Attorney General. The Finance CODnittee on February 4, 1981 refused to approve 'replacement of the COOP High School Student Secretary. "Freedom to Read" and "Hhat to Do Before the Censor Comes- and After" was passed out to Board members. These documents are the latest that we have. The American Library Association has been working on a revised "Freedom to Read" statement which includes non-print media. A few people asked whether our pictures circulated. He told them we have no policy on that and the Board would be asked. Jerre Schlax of St. Francis Savings & Loan sponsored eight magazine gift subscriptions to the Muskego Public Library. The ones we chose were: Camping Journal, Cycle World, Games, Apartment Life, Inside Sports, Success Unlimited, Outside, Book Digest. These are two year subscriptions and a thank you letter was sent to him. The ~luskego Woman's Club donated $200.00 to the Library Board's Gift . Account. A thank you letter to hrs. Rocke, President was sent. NEW BUSINESS: There is $1221.00 in the gift money account. Hrs. Buhrandt asked Mr. Fredericksen to submit a wish list. Mrs. Leichtfuss said this money should not be spent for necessities of running the Library. Discussion on the Federated Library System; Mr. Van Lanen was happy to see that the Mayor is reconsidering our joining the System. ÞIr. Turzinski moved that we notify the City of Muskego Finance Committee to reconsider and call for an unanimous vote to join the Federated Library System. The deadline for joining is April 1, 1981 in order to receive the reimburse- ments for this year. Second by Alderman Van Lanen. Passed. The secretary \~as instructed to send the Hemo. Mr. Knudsen suggested the Library make more use of Volunteer help. It was pointed out that volunteers can not be depended on to be available on a regular basis. They come when it doesn't interfer with other plans and responsibilities. Hr. Van Lanen moved for adjourment at 9:26, second by Mrs. Hutchison. Respectfully submitted, . ------- /j . - , -.c ",.,,--,-\ ----Cc{( (-'J....{~ r-----,\ Terry Hutchison, Secretary LIBRARIAN'S REPORT March 3, 1981 1. Tuesday, February 10, 1981 I closed the Library at 5:00 p.m. due to the inclement weather. 2. On February 4, 1981 Mr. Max Ashwill called to bring me up to date on the matter concerning the Library Budget and whether the City can decide what to cut or not. He said that that same question has come up before and the matter was brought to the attention of the State Attorney General. They are awaiting his decision on the issue. It was submitted to his office six months ago. Mr. Ashwill is not very hopeful for a decision very soon. The Department of Public Instruction, Division for Library Services will wait for the Attorney General's opinion before contacting us. 3. The Finance Committee on February 4, 1981 refused to approve replacement of the COOP High School Student Secretary. (Read the Committee minutes) 4. (Pass out to Board members the "Freedom to Read" statement and the copies of the article "What to Do Before the Censor Comes- and After".) These documents are the latest that we have in-house. I believe that the American Library Association has been working on a revised "Freedom to Read" statement which includes non-print media. 5. A couple of people have asked whether our pictures circulated. /J .~ I told them that we have no policy on that and I would have to ~~~) ask the Board. ~ My previous experience with circulating pictures has been gOOd.~~ In Illinois we circulated them for either one or two months. 6. Jerre P. Schlax of St. Francis Savings and Loan sponsored eight magazine gift subscriptions to the Muskego Public Library through Ebsco Subscription Service. The titles we chose were: Camping Journal, Cycle World, Games, Apartment Life, Inside Sports, Success Unlimited, Outside, Book Digest. These are two year subscriptions. A thank you letter to Mr. Schlax was sent. 7. The Muskego Woman's Club donated $200.00 to the Library Board's Gift Account. A thank you letter to Mrs. Rocke, President of the Woman's Club was sent. COMMUNICATIONS March 3, 1981 CETA Desk Attendant As I explained at the February Library Board meeting, CETA will be de funding our Desk Attendant position on May 26, 1981. This is due to CETA budget cuts and a resulting change in priorities. In a memo to Mayor Gottfried I requested that the City of Muskego make the Desk Attendant a permanent position. He has agreed that the Library needs this position and he will ask the Finance Committee and the Common Council to make this a permanent position. At this point, he plans to bring this before Common Council on March 10, 1981. He asks each Library Board member to contact his or her respective alderman to urge him to vote for the retention of the Desk Attendant permanently. As I explained earlier, if we lose the Desk Attendant position, the Outreach program would have to be discontinued in addition to some smaller services which we provide our patrons. Library Cards for Businesses National Savings and Loan called on Friday, February 27, 1981 to request a library card for the institution. TheFe is no policy regarding library cards for businesses, so I asked them if they would wait for a decision from the Library Board. I indicated to them that I would get back to them on Wednesday, March 4, 1981. I checked with area libraries and found that Milwaukee Public Library, Waukesha Public Library and New Berlin Public Library all issue cards to businesses. Waukesha is sending me a copy of the information that they give out to businesses that want cards. Our policy states that we issue to all residents and taxpayers of the city of Muskego so businesses would come under the category of taxpayers. I would be comfortable with issuing cards to businesses providing that a responsible officer of the business apply for the card. Waukesha County Federated Library System-Technical Advisory Committee I received a letter from Eugene Neyhart, County Library Board Chair- man, inviting the Muskego Library Board to appoint a representative to the Technical Advisory Committee of the Waukesha County Federated Library System. The purpose of the Committee is to establish a formal communications channel between the non-participating libraries and the County Library Board, and to explore alternative reimbursement formulas for participating libraries to replace the one used in 1981. Mr. Neyhart wants to convene the committee as quickly as possible 2 COMMUNICATIONS (continued) so he has asked that the Library Board appoint a representative as soon as possible. One result of the committee's work may be that Muskego may be able to join the system next year if we do not join this year. MUSKEGtr'PUB~IC LJ BRARY March 3, 1981 APPROPLIATIOliS Þ.tiD EXP EtlD /TURES APPROPRIATION EXPENSES EXPENSES BALANCE THIS MONTH TO DATE 57100-1100 SALARIES 96,500.00 7,364.29 18,154.34 78,345.66 5]] 00-1520 AUTO ALLOWANCE 400.00 3.00 3.00 397.00 57100-3211 OFFICE SUPPLIES & OTHER EXPENSES 7,050.00 1,187.17 1,424.66 5,625.34 57100-3213 PRINT MATERIALS 35,000.00 6,692.93 8,953.79 26,046.21 57100-3214 540.90 1,339.10 I NON-PRINT MATERIALS 1,880.00 i I 57]00-3311 GAS, Oil & lUBR I CATI ON 575.00 67.26 67.26 507.74 57100-3511 RENTALS AND lEASES 6,118.00 623.47 988.59 5, 1 29 . 41 5]J 00- 3613 CONFERENCES & SPECIAL EVENTS 700.00 63.00 68.00 632.00 57100-3614 DUES AND MEMBERSHIPS 400.00 5.00 5.00 395.00 57100-5100 MAINTENANCE OF VEHICLES & EQUIPMENT 1,200.00 71.00 71.00 1 , 129.00 57100-6200 TELEPHONE 1,800.00 147.49 299.74 1 ,500.26 TOTALS 151,623.00 ]6,224.61 30,576.28 121,046. 72 FINE MONEY Deposit 367.70 Bô1ance on hand 137.83 XEROX Earned this month 428.24 Deposit 3J5.80 MUSKEbO PUBLIC LIBRARY - VOUCHERS PAYABLE ACCOUNT PURCHASE ORDER 57100-1100 SALARIES Grant Fredericksen Thelma Anderson Lorene Bonnell Linda Brown Angela Ferber Charlene Len;zen Phyllis Maki Holly Sanhuber Donna Schmid Delphine Stapleton Evelynn Wink 571 00-1520 AUTO ALLOWANCE Grant Fredericksen 7320 57100-3211 OFFICE SUPPLIES AND OTHER EXPENSES Broda rt 7301 73]9 7302 7330 7300 7322 7347 II II Gaylord Heckman Bindery Highsmith Stand Register Xerox Corporation INVOICE NUMBER P09561 P 1 ] 979 41217]-0 1275897 F-81247 K4463496 114487121 At10UNT 1,354.02 238.70 247.90 766.50 766.50 717.60 593.43 854.60 797.82 797.82 229.40 3.00 99.60 50.84 37.09 125.30 185.73 524.8] 163.80 TOTALS 7,364.29 3.00 1,187.17 , MUS KEGO PUBLIC LIBRARY - VOUCHERS PAYABLE ACCOUNT PURCHASE INVOICE A~1OUNT TOTALS ORDER -- NUMBER 571 00- 3213 PRINT MATERIALS American Publishers 7287 APC101623 415.88 Arete 7243 3842 401 .00 Baker & Taylor 7227 A30773131M 5.06 II II 7306 A30772159M 793.69 ,, /I 7306 B16795739M 100. 12 Congressional Quarterly 7332 STO 264.00 II " 7333 STO 198.00 Diane R. Dominski 7343 4.86 EBSCO 7336 0044052 3,559.56 " CR010023 -83.00 Hollander 7345 54.00 Li brary Ins i ghts 7350 15.00 Ollis Book 7311 24192 228.49 Political Research 7280 15750 295.00 Ti me Li f e 7323 8444901 13.53 Wis. Dept. of Adminstration 7326 AD-P-338 120.00 World Book-Chi1dcraft Int. 7349 2181-228284 336.75 Writerls Digest Books 7324 STO 13.50 Deposit -42.51 6,692.93 57100-3311- GAS, OIL AND LUBRICATION Muskego Parks and Rec. P02026 67.26 67.26 571 00- 3511 RENTALS AND LEASES Gaylord 732J 690555-0 160.00 Hi 11 er 130.00 IBM 7346 JV45351 84.07 Xerox 7340 068606072 249.40 623.47 MUSK1GO'PUBLIC LIBRARY - VOUCHERS PAYABLE . ACCOUNT PURCHASE ORDER INVOICE NUMBER 57100-3613 CONFERENCES AND SPECIAL EVENTS Angela Ferber Holly Sanhuber 7342 7337 57100-3614 DUES AND MEMBERSHIPS Little Muskego Lake Ass'n 7331 57100-5100 MAINTENANCE OF VEHICLES AND EQUIPMENT Modern Coffee Sales 7327 1529 571 00-6200 TELEPHONE TOTAL EXPENSES ~3410 REVn~UE Xerox Deposit AMOUNT 15'T00 48.00 5.00 71.00 147.49 315.80 TOTALS 63.00 5.00 71.00 147.49 16,224.61 315.80