Loading...
lbm19810203Febr:c,:"y 3, 19~.1 . - 1.;USKEGO PUBLIC LIBRARY BOARD ~ITY Hl.LL Bresent: Board l:embers Bu~randt, Tu~zinski, Leichtfuss, Kreuser, ~'lolf, Hutchison, himier, Library Director Fredericksen and guest Dorothy Reinke. Eeeting was called to order by President Buhrandt at 7:36 P.l-1. Agenda approved with motion by Mrs !~imier with the following additions - under old business, second reading of policy and/or procedure regarding visitors at Library Board meetings and under new business, ALA policy and local policy regarding books. Seconded by }lrs. Leichtfuss. Passed. }~inutes of the January 6, 1981 meeting approved with motion by Mrs. Leichtfuss, second by 1.1r. Turzinski. Communications: a note from Nayor Gottfried which will be covered in the Librarian's report also a note from ~ayor Gottfried to Mrs. Mimier regarding cancellation of Capitol Budget meeting. Dorothy Reinke, guest, introduced herself. OLD BUSINESS: Friends of the Library -- a meeting will be held at Mr. & Mrs Christenson at 7:30 P.M. on Wednesday February 11, 1981 of the Steering Committee. Annual report- copies were given to all Board Members. LIBRARIAN'S REPORT: The "Our Bodies, Ourselves" controversy. We currently have only one copy of the i)ook ,.,hich is kept in the adult collection. The statements about the book that I have made for the newspaper are accurate. If we lost the book I would replace it. It is a valuable source in that subject area. Budget Question: Mr. Fredericksen contacted Mr. Max Ashwill concerning the budget question which was expressed at the last Library Board meeting. He agreed with the Board that the City only has the right to determine the total amount of the budget. It is the Library Board's responsibility to determine which budget categories will be adjusted. He requested the question be submitted to him and }:r. Lyle Eberhart, Assistant Superintendant for the Division of Library Services in writing. His secretary called today. Mr. Ashwill agrees -- the Common Council determines how much to cut and the Library Board determines ,.;here to cut it. He cited the following laws: 43.54 Municipal Library Board Composition, 43.52.1 ~unicipal Libraries, and 43.58.1 Powers and duties. l1r. Ashwill's reply in writing will be made shortly. Procedure manual: The staff procedure manual wich is to establish consistency with practice and policy is finished and is as up to date as possible. Capital budget: The Common Council failed to approve the Capital budget. Since the Doney has already been borrowed, the City must make sor.e dispositic~ of the funds. gay or GottfrieC has i~~icate~ that it mav be some tiDe before the subject comes before the Common Council again. ~ "-:au}:e~ >,: County Federa f."~d Library System: The posi tion advertisenent for ~y~~e~ di=ector will be in national publications in February. So far, ~there has been little response. Deadlines April Sept. April for non-system libraries with cooperative services are: 1, 1981 - Round Robin service discontinues 30, 1981 - APL/WOi'i film grant services discontinues 1, 1981 - deadline for non-system libraries to join the system this year. ~~r. Fredericksen received a note from hayor Gottfried with regard to the end of the Round Robin service for ~uskego and he asked him to contact the librarieans at Brookfield and Oconomowoc to attempt to establish a "mini- Round Robin" of our own. He did and they are unable to at this time. The Mayor was also informed of the latest developments -- the County Library Board has money in its contingency fund for additional reimburse- n.ent to system libraries which experience more nonresident business. Waukesha Public Library is having this problem. The County Library Board is concerned about obtaining 100% participation by public libraries in the system. They plan an advisory committee composed of County Library board member and library board members from Brookfield, Oconornowoc and }luskego to discuss the obstacles in the way of participation fer them. Mayor Gottfried is planning to attend as is Mr. Fredericksen. CETA - the office of CETA informed us that Marla Sahleen leaves in Eay - the end of her time and she will not be replaced because of a cut in funding. We will schedule more desk tiDe for Linda Brown and Angela Ferber. Copier: Coin-Operated Xerox machines can not be obtained before June 30, 1981 without paying a penalty of $340.00 We will look into this matter further when the contract does expire. TREASURER'S REPORT: Hrs. Wolf moved approval of bills in the amount of $14,351.67. Second by Mr. Turzinski. Approved. :lr. Kreuser moved the acceptance of the second reading of Board Policy '-egarding visitors at Library Board meetings. Second Hr. Turzinski. Passed. l'TEW BUSINESS: Hrs. Mimier requested information regarding a questionable took -- what is the ALA policy and what is our practice. Our library listens to the complaint I they are asked to p1lt the complai nt in writing, the "rri tten form is then brought to the Board. The ALA policy will be ready for the next Board meeting. -1':'5. Hirnier moved for adjourrJ.ent I second by Nrs. Wolf. , Respectfully submitted, -+-- - '-:-' .j"':- -' -,~',' . .- --I . ~ " Terry Hutchison, secretary LIBRARIAN'S REPORT February 3, 1981 Our Bodies, Ourselves controversy. We currently have only one copy of the book which is kept in the adult collection. The statements about the book that I have made for the newspaper are accurate. If we lost the book I would be quick to replace it. I think it is a valuable source in that subject area. Budget Question. I contacted Mr. Max Ashwill concerning the budget question WhlCh was expressed at the last Library Board meeting. He agreed with the Board that the City has only the right to determine the total amount of the budget. It is the Library Board's responsibility to determine which budget categories will be adjusted to meet the City's total amount for the budget. He requested that I submit the question in writing to him and to Mr. Lyle Eberhart, Assistant Superintendant for the Division of Library Services. I did so and have not yet received a written reply. I have called him again and am waiting a reply. Procedure manual. The staff procedure manual is finished and is as up to date as possible. The purpose of this manual is to establish consistency with practice and policy. If you have any questions about this in the future please let me know. Capital budget. The Common Council failed to approve the Capital budget. Since the money for the Capital budget has already been borrowed, the City must make some disposition of the funds before they run afoul of Federal arbitrage regulations. Mayor Gottfried has indicated that it may be some time before the subject of the Capital Budget comes before the Common Council again. The library's capital budget for 1981 totals $2,300.00 and includes a desk, three card catalog sections, a portable record player and three printing calculators. Waukesha County Federated Library System. The position advertisement for the system director has appeared and will be appearing in national publications throughout the month of February. So far, the County Library Board has had little response. Deadlines for non-system libraries with cooperative services: April 1, 1981 - Round Robin service discontinues. September 30, 1981 - APL/WOW film grant services discontinues. (Alliance of Public Librarians/Washington - Ozaukee - Waukesha) April 1, 1981 - deadline for non-system libraries to join the system this year. I received a note from Mayor Gottfried in response to his receipt of the minutes of the last Library Board meeting. He noted the end of the Round Robin service for Muskego and asked me to contact the librarians at Brookfield and Oconomowoc to attempt to establish a "mini-Round Robin" of our own. I did and their written responses are attached. I also informed the Mayor of the latest developments on the County Library Board. First, the County Library Board has money in its contingency fund for additional reimbursement to system libraries which experience more nonresident business than was originally planned in the System proposal. Waukesha Public Library is having this problem. LIBRARIAN'S REPORT (continued) 2 Secondly, the County Library Board is quite concerned about obtaining 100% participation by public libraries in the system. This concern has motivated them to plan an advisory committee composed of County Library board member and library board members from Brookfield, Oconomowoc and Muskego. This committee's charge will be to discuss the obstacles in the way of participation for these communities. Please note that this is an advisory committee only. Its decisions are not binding on the County Library Board in any way. It is significant, however, that the County Library Board is taking this extra trouble to investigate the problems faced by the non-participating communities. As of this writing, Mayor Gottfried is planning to attend the County Library Board meeting on Thursday, February 5, 1981 at 7:00 p.m. at the Waukesha Public Library. This is a public meeting so anyone can attend. If any Library Board members wish to go, they will be welcome. I plan to be at that meeting. CETA I have been unofficially informed by the office of CETA that when Marla Sahleen, our CETA Desk Attendant, leaves in ~1ay ( the end of her time with CETA) she will not be replaced. CETA has experienced a cut in funding and has placed a low priority on public service employee positions. Therefore we will be losing one more person. The result of this will be scheduling more desk time for Linda Brown and Angela Ferber. Outreach services will probably be affected in that any expansion in that area will be impossible. Since the City is seeking ways to cut personnel rather than to add staff, this does not appear to be a good time to request an additional staff member at this time. COPIER I contacted the Xerox representative concerning obtaining a coin-operated Xerox machine. She stated that a Coin-Operated machine could not be obtained before June 30, 1981 without paying a penalty of $340.00. We are tightly budgeted in this area and therefore have no money to pay such a penalty. However, I will investigate this matter further so that when the contract does expire we can make a wise decision regarding a different machine. : "I. ~\US !',:::CO PUBL I C LI BRARY February 3,198) ~ I,' P F,::F r.1 f.,1 I OUS ArJD EXP WD ITURES APPROPRIATION EXPENSES EXPENSES BALANCE TH I S MONTH TO DATE 57100-1100 SALARIES 96,500.00 10,790.05 1 0 , 790 . 05 85,709.95 57100-1520 AUTO ALLOWANCE 400.00 400.00 57100-3211 OFFICE SUPPLIES & OTHER EXPENSES 7,050.00 237.49 237.49 6,812.51 57100-3213 PRINT MATERIALS 35,000.00 2,260.86 2,260.86 32,739.14 571 00- 3214 NON-PRINT MATERIALS 1,880.00 54 o. 9.0 540.90 1,339.'10 57100-3311 GAS, OIL & LUBR I CAT! ON 575.00 575.00 57100-3511 RENTALS AND LEASES 6,118.00 365. 12 365.12 5,752.88 57100-3613 CONFERENCES & SPECIAL EVENTS 700.00 5.00 5.00 695.00 57100-3614 DUES AND MEMBERSHIPS 400.00 400.00 571 00- 5100 MAINTENANCE OF VEHICLES & EQUIPMENT 1,200.00 1,200.00 57100-6200 TELEPHONE 1,800.00 152.25 152.25 1,647.75 TOTALS 151,623.00 1'4,351-.67 1 4 , J5 1 . 67 1 37,2"71 : 37 FINE MONEY Deposit 401.60 Balance on hand 88.47 XEROX Earned this month 485.73 Deposit 376.00 MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE . ACCOUNT PURCHASE ORDER INVOICE NUMBE R AMOUNT -- 57100- 1100 SALARIES Grant Fredericksen Thelma Anderson Lo rene Bonne 11 Linda Brown Angela Ferber Charlene Lenzen Phyllis Maki Holly Dae Sanhuber Donna Schmid Delphine Stapleton Evelyn Wink 2,005.86 353.40 365.60 1,149.75 1,149.75 1 ,076.40 722.53 1,281.90 1,196.73 1,196.73 291.40 57100-3211 OFFICE SUPPLIES AND OTHER EXPENSES BRODART Demco Qui 11 Corp. Petty Cash 7249 7303 7304 P06561 701952 116871 7.14 96.31 99.56 34.48 57100-3213 PRINT MATERIALS American Library Association*. 7284 (32.00. Voided before payment) American Pharmaceutical Association 7294 007153 36.00 Baker & Taylor 6942 M286693 19.59 " '1 7227 M237144234M 15.45 Barron's 6967 638564 3.54 Bresser's* 7273 MILB664DC 148.40 R.R.Bowker 7295 0404199 80.72 Columbia University Press 7282 0103785 46.50 Commerce Clearing House 7296 E77281 51.73 II II II 7297 201880 280.00 Doubleday 7286 J54402 123.12 II 7292 J54326 63.12 II 7293 J50747 123. 12 Drama Book Special ists 6928 44558 9.12 Fact 5 On F i 1 e 7291 05932 279.00 Ga 1 e Resea rch"< 7276 00699311 58.35 II II 7298 0071 0247 38.99 II II 7299 00704860 58.35 TOTALS 10,790.05 237.49 MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE , ACCOUNT 57100-3213 PRINT MATERIALS Journa I Ti mes Macmi 11 an Laura Mattson Mumford National Market Reports* National Wildlife Federation* News pape rs, I nc . Pack-O-Fun Packer Report Post Newspapers II " Simon & Schuster Snowmobile State Historical Waukesha Freeman Patricia Zyla Deposit Society PURCHASE ORDER 7312 7148 7278 7275 7279 7290 7310 7314 (Refund. " 7307 7308 7318 7289 7305 Disc. ) " INVOICE NUMBE R 861359 DE 1121 CH0381-1630 013623 013624 2155277 19569 AMOUNT 114.40 65.64 1.93 426.63 27.00 3.00 102.50 3.95 14.95 -7.50 -7.50 7.49 6.50 15.00 57.00 2.97 -8.20 *Listed on January 2, 1981 Board Report to enable payment this month (1/81) 571 00-3214 NON-PRINT MATERIALS University Microfilms International 7315 " " "7316 " " " 2518413 2518412 2477220CR 530.70 17.23 -7.03 TOTALS 2,260.86 540.90 - , MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE ACCOUNT PURCHASE INVOICE AMOUNT TOTALS ORDER NUMBER 57100-3511 RENTALS AND LEASES IBM 7313 JV45351 84.07 Xerox 7317 068211693 281.05 571 00- 3613 CONFERENCES AND SPECIAL EVENTS Angela Ferber 5.00 57100-6200 TELEPHONE 152.25 TOTAL EXPENSES 43410 REVENUE~ Xerox Deposit 376.00 TOTAL REVENUE 365.12 5.00 152.25 14,351.67 376.00