lbm19810106-"".' ,.
Januarv 6, 1981
l~SKEGO PUBLIC LIBRARY EOARD
CITY HALL
Present: Board Lembers Leichtfuss, Turzinski, }~imier, Dibb, Van Lanen,
Hutchison, Buhrandt, Kreuser, Library Director Fredericksen,
and guests Aldermen salentine and Knudsen.
~eeting was called to order by President Buhrandt at 7:30 P.M.
Agenda approved with motion by Mrs. Mimier. Krs. Kimier requested
the addition under New Business, a brief discussion on Capitol Budget.
Seconded by Ers. Leichtfuss. Passed. .
~inutes of the December 2, 1980 meeting approved with motion by ~rs.
~imier, second by Mrs. Leichtfuss.
NEXT EEETING: February 3, 1981
communications: A letter from Alderman Knudsen, he is upset with the
policy regarding visitors at Library Board meetings.
A notice from the }Jayor to all Department Heads for consideration and
support of the Capitol Budget.
Mrs. Dibb moved approval of bills in the amount of $8,660.25.
by ~r. Turzinski.
Second
OLD BUSINESS: Friends of the Library - nothing new to report
Adjustments in the 1981 budget: $5,700 in print materials has been
cut from our budget by the Common Council. Strong reactions concerning
the cut was expressed by Board l'~embers. The members are dissatisfied
with the fact that the Common Council designates where the cut should
be. It has been our understanding that when a cut is made, the Board
should be the ones to decide where.
Policy and/or procedure regarding visitors at Library Board meetings
was read. After a slight change in the wording, Hrs. Dibb moved that
the Agenda be changed #4 to Treasurer's report and #5 Communications
with Guest Imput following. Mrs. Mimier seconded. Passed.
Mr. Kreuser moved this be accepted as the first reading of Board Policy.
Second ~r. Turzinski. Passed.
LIBRARIAN'S REPORT: Because of conflicting and ouside activies, Chris
Wierzba, our CETA YEP page resigned as of December 8, 1980. She has been
replaced by Bill Hess as of Januay 6, 1981. He will be working 14 hrs
per ..,reek.
The Association of Public Librarians (librarians in Waukesha Cty) have
discussed preliminary recommendations to the County Library Board.
}Iuskego will be effected by the discontinuing the Round Robin to non-
system libraries by April 1, 1981. l:adison will be our source after that
date. Our large print will also be seriously impaired when we lose
interlibrary loan.
~Jr.. :('redericksen would like to inve_~tiGate the rental of a ne",
copier. for the following reasons. ~hé City has a new copier that
performs all their needs. Ours has features that are rarely used, and
which cost us extra every month. An increasing amount of time is spent
making copies by personnel. A coin-operated copier would solve t'lis.
Our contract with Xerox does not run out until June, 1981. A penalty
is assessed if we terminate the c0ntract before that time. Xerox does
make a coin-operated copier that we could obtain on a lease arrangement
without penalty.
NEW BUSINESS: The Capitol Budget was brought to our attention for
consideration by Mrs. ~imier. Mr. Salentine had permission to speak
to this issue. Muskego's indebtedness is very high. Questions came up
concerning the placement of smaller items in the Capitol Budget, which
might be in the General Budget. Interest rates are higher now, so we
are paying too much for some items in the Capitol Budget. This will be
looked into in the future.
Mrs. Dibb moved for adjourment, second by gr. Kreuser.
Respectfully submitted,
~ ::h .
;' ~ "V\A(--/~ ",-ZG~~/~'-'/'l ,'/ I. Y I
Terry(ßutchlson, Secretary
January 6, 1981
LIBRARIAN'S REPORT
Chris Wierzba, our CETA YEP page, resigned as of 12/8/80. Her
reasons were conflicting and increasing outside activities. We are
currently in contact with Ellen Swatek at Muskego High School to find
a replacement. This does not require Finance Committee approval Slnce
it does not cost the City any money or time.
The Association of Public Librarians (public librarians in
Waukesha County) have discussed preliminary recommendations to
the County Library Board. The Board moved to implement most of
the recommendations. The decision which will have the most immediate
effect upon Muskego will be the Board's decision to discontinue
the Round Robin to non-system libraries by April 1, 1981.
APL's reorganization for 1981- I was elected secretary for the year.
In connection with the subject of the System, Angela Ferber, our
Outreach Librarian, has asked me to inform you that serVlce to readers
who must use large print will be seriously impaired when we lose interlibrary
loan. Because of our limited budget and space we depend heavily upon
interlibrary loan of large print materials to meet the needs of our users.
Copier
I would like to request permission to investigate the rental of a
new copier. I am doing this for the following reasons:
1. The City has just obtained a new copier which performs all the
functions that the City staff desire.
2. The library copier has features that are rarely used (e.g. stream
feeding, large document copying) and which cost us extra every month.
2
3. Several companles have contacted me concernlng their copier
rental plans and have indicated that their products would cost
less.
4. An increasing amount of time is being spent making copies for
people both by the desk attendants and the reference librarians.
A coin-operated copier would relieve a substantial amount of that
burden.
5. The special copYlng jobs which we do for the public (large document
copying, label making) are not done by any other library with
which I am acquainted. These special services are in the realm
of commercial copy services not the library.
My objective lS to rent a copler which will copy on to 8 1/2 X 11
and 8 1/2 X 14 sheets. The coin-operation will relieve the staff of
the huge amount of time spent making coples for people and relieve
the Library Board of the necessity of worrying a great deal about
copyright law. If the public wants specialty copying done then they
should be willing to go to a commercial copy service.
Our contract with Xerox does not run out until June, 1981.
A penalty will be assessed if we decide to terminate the contract before
that time. However, Xerox does make a coin-operated copier which does
a fine job. We could obtain that on a lease arrangement without penalty.
CETA-YEP Page
Bill Hess was hired 1/6/81 to replace Chris Wierzba as our CETA-YEP
page. He will be working 14 hours per week in the late afternoons.
.. .
,
',- ' - - ',::,! ~ L.: ~. -.
;
,:
;':~:>;1~- :',: :',: :,::'.=i:,~:: ,-,- ,
57100-1100
57100-}220
571 00- 3211
571 00- 3213
S7100-321!j
57100-3311
57100-3511
,57100- 3613
,571 00- 36 ) 1,
)7100-5100
.:>7100-6200
CII~E t-',cmEY
,._-"v ,',:::' t\ U I, '--
S~LARIES
~UTO
hLLG'h'.~.t~CE
OFFICE SUPPLIES &
OTHER EXPEtiSES
PRINT P,ATERIALS
t~OI,-PRINT MATERJALS
GAS, 0 I L &
LUBRICATION
~--~-
RENTALS AtW
LEÞ,SES
CONFERENCES &
SPECIAL EVENTS
DU::S AtW
t",Et-',SERSH I PS
)-',A I Nit: I,AI~ CE OF
VEHICLES &
EQUJ Pt-'IENT
TELEPHONE
TOTALS
:Jt:::,o5it
Sê:;ër.ce on r.c~ò
~ërneG this ~Jnth
Geposit
;. ~ ;- r, =.. :. :::. I ::..., I 0 ~; ~);:':~:: -- ---- -"-- ~--._---- .- ì H I~. !',~;:, IH
---------- ----
86,940.40 7,180.23
375.00 NONE
6,825.00 29. 13
32,525.00 406.40
1,1,60.00 8.77
500.00 54.80
3,100.00 630.38
700.00 NONE
380.00 170.00
:):::,~:s : -.. :,', =- :
ì C L:;'Ú-
'-- ---
98,557.59 -11,617.19
279.39 95.61
6,641.50 183.50
32,175.92 349.08
1,409.93 50.07
379.76 229.84
6,009.15 -2,909.15
654. 14 45.86
367.00 13 .00
2,000.00 48.52 -1,614.55 3,614.55
'1,358.60 132.02 1,738.60 -380.00
136,164.00 8,660.25 146,598.43 -10,324.83
380.69
71. 39
325.39
203.00
~ .
MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE
. ACCOUNT
57100-1100 SALARIES
Grant Fredericksen
Thelma Anderson
Lorene Bonne 11
Linda Brown
Christine Enk
Angela Ferber
Charlene Lenzen
Phyll is Maki
Holly Sanhuber
Donna Schmid
Delphine Stapleton
Evelyn Wink
571 00- 3211
PURCHASE
ORDER
OFFICE SUPPLIES AND OTHER EXPENSES
Petty Cash
57100-3213 PRINT MATERIALS
Baker & Taylor
Doubleday
Dun's Marketing Services
G. K. Hall
Love Street Books
National Geographic Society
Newspapers, I NC.
Quality Books
Silver Burdette
Time-Li fe Books
United Nations
DEPOSIT
7227
7269
7259
7204
7150
7266
727]
6970
7260
7268
7264
INVOICE
NU MBE R
M02680140M
J56414
5026063
106842
010282
0922799902
595241
63857
5716709915
RC182099
629736
AI10UNT
1,291.24
235.60
201.60
766.50
44.95
766.50
717.60
498.30..
854.60
797.82
797.82
207.70
29. 13
76.66
6.23
165.00
21.37
4.95
6.95
60.40
6.24
9.87
8.58
43.90
-3.75
TOTALS
7,180.23
29.13
406.40
,
MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE
ACCOUNT
1981BUDGET
American Library Association
Bresser's
Ga 1 e Research
National Market Reports
National Wildlife Federation
PURCHASE
ORDER
INVOICE
NUMBER
AMOUNT TOTALS
7284
7273
7276
7275
7279
MILB664DC
00699311
CH0381-1630
32.00
148.40
58.35
27.00
3.00
268.75
1981BUDGET FIGURES ARE BEING NOTED NOW TO ENABLE PAYMENT THIS MONTH(1/81).
THESE 1981 FIGURES WILL BE SUBTRACTED FROM THE 1981BUDGET ON THE FEB.1981 REPORT.
571 00- 3214 NON-PRINT MATERIALS
University Microfilms
57100- 3311 GAS, OIL, LUBRICATION
Gas
571 00- 3511 RENTALS AND LEASES
Hi 11 er
Hi 11 er
IBM
Xerox
(NOV. )
(DEC.)
571 00- 3614 DUES AND MEMaERSHIPS
American Library Association
Muskego Historical Society
Wisconsin LIbrary Association
1111 1111 IIII
7274 2500832
7277
7267
JV45351
067356905
7262
7265
7263
7285
8.77
8.77
54.80
54.80
130.00
130.00
84.07
286.31
630.38
80.00
10.00
60.00
20.00
170.00
MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE
ACCOUNT PURCHASE INVOICE AMOUNT TOTALS
ORDER NUMBER
57100-5100 MAINTENANCE OF VECHILES AND EQUIPMENT
IBM 7281 2750781 186.70
Johnny's Petroleum Products 7261 00138 64.82
Xe rox Depos i t -203.00
48.52
57100-6200 TELEPHONE 132.02
132.02
TOTAL EXPENSES 8,660.25