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lbm19800902September 2, 1980 MUSKEGO PUBLIC LIBRARY BOARD CITY HALL Present: President Buhrandt, members Wolf, Turzinski, Mimier, Leichtfuss, bibb, Hutchison, Alderman VanLanen, and Library Director Grant Fredericksen. Meeting was called to order by President Buhrandt at 7:30. Agenda approved with motion by Turzinski and second by Mimier~ Minutes with the following correction "Next meeting: September 2, 1980" not September 6, 1980 approved by motion by Turzinski and second by Leichtfuss. NEXT MEETING: October 7, 1980. or Mrs. Buhrandt - 425-7281. If unable to attend, call Library J Communication: None Mrs. Dibb moved the approval of bills in the amount of $15,353.67, Second by Turzinski. Motion passed. Mr. Fredericksen explained that the large amount paid Kathy Horton and Susan Elliker was accumulated vacation and sick time due them when their employment was terminated. Questions were raised about the transfer of funds "$358.60 from Acct. #57100-1100, Salaries to Acct. #57100-6200, Telephone per Finance Committee". It was the understanding of the Board that the City was to pay this amount. This is confirmed by a statement in the May 6, 1980 minutes -- "$400.00 is to be transferred to the Library Account to pay for the installation of the Special Services Information Line". Mr. Fredericksen is to look into this further. LIBRARIAN'S REPORT: Sharon Hill, CETA desk attendant has resigned effective August 15, 1980. Marla Sahleen, CETA library page has assumed some of her duties. September 12th, Holly Sanhuber will be attending the summer library program planning committee meeting for 1981. She will also be updating her professional knowledge by taking a course at UWM this fall, entitled "Children's Literature: the last five years". The shelving installation was done August 6-8. Additional sections were added to the juvenile stacks without dead ending against the wall. Our patrons must have missed us. On Monday, August 11, circulation reached 986, the highest single day circulation ever recorded at Muskego. The last family night program August 28 concluded our summer programming. Pre-school story-hour registration for the September-October session is going well. The CETA project proposals have been submitted for the corning year. The two titles submitted were: Desk attendant for overdues, information and referral; Desk attendant for periodical and file control. Because we were so impressed with our summer CETA-YEP employee, Debbie Harvey, we applied for a YEP person through their in-school program. We are awaiting their reply which depends on funding from CETA. We have eleven applications for a replacement for Susan Elliker. I will begin interviewing candidates and hope to have a new person by the beginning of October. All back orders of Purchases have been cancelled because of budget cut. Mrs. Leichtfuss asked about the progress of the County Library Systems. Meeting adjourned at 8:40 P.M. Respectfully submitted, c--fL~ )~'-"-~'-y\ Theresa Hutchison, Secretary / Librarian's Report: September 2, 1980 Personne 1 : Sharon Hill, CETA desk attendant, resigned from the library's employment effective August 15, 1980. She was offered an excellent opportunity to begin training as a paralegal under a special CETA program. Marla Sahleen,CETA library page, has temporarily assumed some of Sharon's responsibility. Angela Ferber has been assisting at the desk also. Debbie Harvey, our CETA student employee through the Youth Employment Program, ended her employment for the summer on August 22. She has been an excellent employee and a hard worker. It has been a pleasure to have her on our staff. We are hoping to get her through YEP again next summer. On Friday, September 12, Holly will be attending the summer 1 ibrary program planning committee meeting for 1981. Noted children's author/illustrator Lorna Balian of Hartford will be designing next year1s materials. Holly will be updating her professional knowledge by taking a course at UWM this fall. The course is entitled "Children's Literature: the last five yearsl'. Shelving: The shelving installation went according to schedule A~gust 6-8. We found that we were able to add the additional sections to the juvenile stacks without dead ending the stacks against the wall. We also found that we had enough extra old parts to raise two of the rows the full heighth. The staff along with some volunteers were able to move the books without any trouble. The cooperative spirit of these people helped make what is sometimes a difficult situation into a pleasant one. Our patrons must have missed us. On Monday, August 11, circulation reached 986, the highest single day circulation ever recorded at Muskego. Prog rammi ng: The last family night program August 28 concluded our summer programming. Pre-school story-hour registration for the September-October session is going we II . 'MUSKEGO PUBL Ie LIBRARY APPROPRIATIONS AND EXPENDITURES APPROPRIATION EXPENSES EXPENSES BALANCE THIS MONTH TO DA TE 57100-1100 SALARIES 86,940.40 14,560.10 70,003.49 16,936.91 57100-1520 AUTO ALLOWANCE 375.00 None 129.39 245.61 57100-3211 OFFICE SUPPLIES & OTHER EXPENSES 6,825.00 67.29 5,915.'21 909.79 571 00- 3213 PRINT MATERIALS 32,525.00 246.00 26,441.00 6,084.00 57100-3214 NON-PRINT MATERIALS 1,460.00 None 815.56 644.44 57100-3311 GAS, OIL & LUBRICATION 500.00 13.68 143.55 356.45 57100-3511 RENTALS AND LEASES 3,100.00 519.90 4,008.34 -908.34 57100-3613 CONFERENCES & SPECIAL EVENTS 700.00 None 54.14 645.85 57100-36]4 DUES AND MEMBERSHIPS 380.00 None 197.00 183.00 57100-5100 MAINTENANCE OF VEHICLES & EQUIPMENT 2,000.00 -190.89 -933.80 2,933.80 571 00-6200 TELEPHONE 1,358.60 137.59 1,182.69 175.91 TOTALS 136, ] 64.00 15,353.67 107,956.58 28,207.42 FINE MONEY Deposit 314.04 Balance on Hand 56.70 XEROX Earned this month 239.18 Deposit 195.83 MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE - SEPTEMBER 2, 1980 ACCOUNT PURCHASE ORDER INVOICE NUMBER 57l00-tl00 SÞ.LARIES Grant Fredericksen Donna Schmid 'Delphine Stapleton Holly Sanhuber Susan Elliker Angela Ferber Phyllis Maki Linda Brown Thelma Anderson Evelyn ~-vink Christine Enk Lolly Bonnell *Kathy Horton *This is an adjustment only. This was the amount on Miss Horton's last pay check. It was mailed directly to her from City Hall, and therefore did not go through our office. The discrepancy in the account was not found until two weeks ago. 57100-3211 OFFICE SUPPLIES AND OTHER EXPENSES Newspapers, Inc. Quill 7216 7207 00593 0863413 . 57100-3213 PRINT MATERIALS " 6931 6942 7095,7096 6880,7087,7095,7096,7157 7098 7145 H13507471M H176908 H18513233M H22522010M CM54344 241 Baker & Taylor. " " " Document Sales AMOUNT TOTALS 1,291.24 984.06 971. 90 854.60 1,535.42 766.50 552.66 766.50 235.60 220.10 229.40 220.50 8,628.48 5,931.62 14,560.10 18.55 48.74 67.29 9.45 19.53 28.84 113.30 - 10.00 cr. 14.00 . MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE . ACCOUNT PURCHASE INVOICE AMOUNT TOTALS ORDER NUMBER 57100-3213 PRINT MATERIALS Drama Book Specialists 6928 40889 4.30 Ebsco 7209 0035303 2.20 " 7211 0036115 4.67 " 7217 CG-57568-00 10.45 Harper & Row 7182 2969364 5.15 Ingram 6930 21533557 7.43 " 6975 21534078 3.16 " 7109 21534085 2.56 " 7158 21534193 .12.41 " 7107 21546307 7.43 " 7109 21546308 6.83 .. 7158 21546352 2.29 John curley 7206 25880 46.65 Time Life 7213 8.58 Deposit - 53.23 246.00 51100-3311 GAS, OIL & LUBRICATION Gas 13.68 13.68 57100-3511 RENTALS AND LEASES Hiller IBM Xerox 7214 7210 JV45351 064952868 130.00 84.07 305.83 519.90 57100-5100 MAINTENANCE OF \~HICLES & EQUIPMENT IBM Xerox Deposit 7215 2H5R543 30.00 -220.89 -190.89 MUSKEGO PUBLIC LIBRARY - VOUCHERS PAYABLE ACCOUNT PURCHASE INVOICE AMOUNT TOTALS ORDER NUMBER 57100-6200 TELEPHONE Wisconsin Telephone 137.59 137.59 TOTAL EXPENSES 15,353.67 CAPITAL BUDGET (34116) Library Bureau 6984 51680A 896.00 896.00 Transfer of funds: $358.60 from Acct. #57100-1100, Salaries, to Acct. #57100-6200, Telephone per Finance Committee.