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FINANCE COMMITTEE Minutes - 12/9/2014Approved CITY OF MUSKEGO FINANCE COMMITTEE MINUTES December 9, 2014 5:45 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 5:50 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Committee Members Aldermen Borgman, Hammel and Kubacki as well as Director of Finance and Administration Mueller and City Engineer Simpson. Aldermen Di Pronio and Engelhardt arrived during the meeting. PUBLIC MEETING NOTICE Ms. Mueller stated that the meeting was properly noticed. APPROVAL OF MINUTES - November 25, 2014 Alderman Kubacki made a motion to approve the November 25, 2014 minutes. Alderman Hammel seconded. Motion Passed 3 in favor. LICENSE APPROVALS Recommend Approval of Operator Licenses Alderman Hammel made a motion to recommend approval of an Operator License for Chad Dega, Theresa Hougum and Christopher Jones. Alderman Kubacki seconded. Motion Passed 3 in favor. Approval of Taxi Driver License for Muskego Senior Taxi (2014-2015) - Sandra Ortega Alderman Borgman made a motion to approve a Taxi Driver License for Muskego Senior Taxi (2014-2015) for Sandra Ortega. Alderman Hammel seconded. Motion Passed 3 in favor. Recommend Approval of a Six-Month "Class B" Retailer's License - The Brick House Bar & Grill, S64 W18295 Martin Drive Alderman Borgman made a motion to recommend approval of a Six-Month "Class B" Retailer's License for The Brick House Bar & Grill, S64 W18295 Martin Drive. Alderman Kubacki seconded. Finance Committee Minutes 2 December 9, 2014 Motion Passed 3 in favor. NEW BUSINESS Recommend Approval of WE Energies Easement on the Moorland Road Water Tower Property Alderman Kubacki made a motion to recommend approval of WE Energies Easement. Alderman Hammel seconded. Motion Passed 3 in favor. Recommend Approval of Agreement with Tyler Technologies, Inc. for Assessment Services. Mark Link and Stuart Hammel were present on behalf of the company. Alderman Borgman made a motion to recommend approval of Agreement with Tyler Technologies, Inc. for Assessment Services. Alderman Kubacki seconded. Motion Passed 3 in favor. Recommend Dedication and Acceptance of Public Improvements in and for St. Andrews Village Phases I and II and Release of Cash Deposit Alderman Borgman made a motion to recommend Dedication and Acceptance of Public Improvements in and for St. Andrews Village Phases I and II and Release of Cash Deposit. Alderman Hammel seconded. Motion Passed 3 in favor. Recommend Approval of Amendments to Chapter 1, Section 1.09, of the Municipal Code (Elections) Ms. Mueller stated she proposes some changes to Chapter 1 regarding elections. The first is to move the polling location for District 7 from the fire station on Loomis Road to the Tudor Oaks Retirement Community. Alderman Borgman made a motion to recommend that the polling location for District 7 be changed as proposed. Alderman Hammel seconded. Motion Passed 3 in favor. Ms. Mueller further proposed to amend Chapter 1 to remove the provision that allows absentee ballots to be processed at a central location. The ballots would be processed at each polling place. There is an ordinance on the Council agenda that would amend Chapter 1 to change the District 7 polling place as well as repeal the central count provision. Ms. Mueller stated she is requesting that the rules be waived so the second reading of the ordinance can occur this evening due to time constraints. Alderman Kubacki made a motion to recommend approval of changes to Chapter 1 as requested by the Clerk-Treasurer regarding the processing of absentee ballots and waiving the rules. Alderman Borgman seconded. Motion Passed 3 in favor. Finance Committee Minutes 3 December 9, 2014 Recommend Reduction in Letter of Credit for Belle Chasse Phase III (aka Addition #2) Alderman Kubacki made a motion to recommend Reduction in Letter of Credit for Belle Chasse Phase III. Alderman Hammel seconded. Motion Passed 3 in favor. Recommend Extension of Boxhorn Warehouse Lease Agreement Mr. Simpson explained that the potential owners of the property (who were present) have requested a six-month extension of the lease agreement. He recommends that the lease be extended for six months at the current rate of $25 a month with the understanding that if it goes past that, the monthly rental will be market rate, which could be $500 to $700 for a facility of that size. The extension would expire June 30, 2015. Alderman Borgman made a motion to recommend that the lease be extended. Alderman Hammel seconded. Motion Passed 3 in favor. Recommend Creation of Recreation Department and Approval of Job Description for Recreation Manager Alderman Kubacki made a motion to recommend creation of the Recreation Department and approval of job description for Recreation Manager. Alderman Borgman seconded. Motion Passed 3 in favor. Recommend Approval of Spectrum Watertower Holdings Developer's Agreement Alderman Hammel made a motion to recommend approval of Spectrum Watertower Holdings Developer's Agreement. Alderman Borgman seconded. Motion Passed 3 in favor. VOUCHER APPROVAL Utility Vouchers Alderman Borgman made a motion to recommend approval of Utility Vouchers in the amount of $57,910.94. Alderman Hammel seconded. Motion Passed 3 in favor. Tax Vouchers Alderman Borgman made a motion to recommend approval of Tax Vouchers in the amount of $1,850.64. Alderman Hammel seconded. Motion Passed 3 in favor. Finance Committee Minutes 4 December 9, 2014 General Fund Vouchers Alderman Borgman made a motion to recommend approval of General Fund Vouchers in the amount of $331,293.05. Alderman Kubacki seconded. Motion Passed 3 in favor. Wire Transfers for Payroll Transmittals Alderman Borgman made a motion to recommend approval of Wire Transfers for Payroll Transmittals in the amount of $328,232.82. Alderman Hammel seconded. Motion Passed 3 in favor. FINANCE DIRECTOR’S REPORT Finance and Administration Quarterly Report Ms. Mueller stated the budget is on track. Savings are a result of vacancies at the Police Department. Prelimary audit work has begun with field work scheduled for May. ADJOURNMENT Alderman Kubacki made a motion to adjourn at 6:10 p.m. Alderman Hammel seconded. Motion Passed 3 in favor. Minutes transcribed by Jill Blenski, Deputy Clerk.