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FCM20120410 CITY OF MUSKEGO Approved 4/24/2012 FINANCE COMMITTEE MINUTES Tuesday, April 10, 2012 Muskego City Hall Mayor Chiaverotti called the meeting to order at 6:00 p.m. Present: Committee Members Ald. Schaumberg, Werner and Madden, Ald. Borgman and Snead, Director of Information Technology Wisniewski, and Director of Finance and Administration Mueller. Ald. Harenda arrived at 6:14 p.m. and Ald. Soltysiak arrived at 6:28 p.m. Those present recited the Pledge of Allegiance. Ms. Mueller stated that the meeting was properly noticed. (Newly appointed Ald. Madden was sworn in on Monday, April 9 at City Hall.) APPROVAL OF MINUTES Ald. Werner moved for approval of the minutes of March 27, 2012. Ald. Schaumberg seconded; motion carried. LICENSE APPROVALS Operators Ald. Schaumberg moved to recommend approval of an Operator’s License for Robert Strehlow and Ashley Tutkowski subject to the licensing requirements being completed prior to issuance. Ald. Madden seconded; motion carried. Approval of Temporary Licenses for Jammin’ on Janesville Ald. Werner moved to recommend approval of the following: Temporary License to Sell Fermented Malt Beverages Muskego Lions Club - De Winter Eye Care (6/1) Muskego Lions Club - Lincoln Point (6/1, 7/6 and 8/3) High Hitchin’ Tractor Pullers, LLC - Bumper to Bumper (6/1, 7/6 and 8/3) MHS Ski Team Parents - Dr. Llanas (6/1, 7/6 and 8/3) Muskego Moose Lodge - O’Reilly Auto Parts/Sherwin Williams (6/1) Temporary License to Sell Fermented Malt Beverages and Wine Muskego Moose Lodge - O’Reilly Auto Parts/Sherwin Williams (7/6 and 8/3) Ald. Madden seconded; motion carried. Approval of Amendment to Licensed Premise for Jammin’ on Janesville Events and Community Festival Parade for Muskego High Tide The appointed agent, Mr. Robert Hoormann, has requested the addition of the front and side outside premises for Muskego High Tide for the Jammin’ on Janesville events and the Community Festival Parade. Ald. Werner moved to recommend approval of an amendment to the licensed premise for High Tide, S76 W17745 Janesville Road, for June 1, July 6, August 3 and August 26 to include the outside area as requested. The times are as follows: 3:00 p.m. to 10:00 p.m. for Jammin’ on Janesville and 10:00 a.m. to 1:00 p.m. for the parade. Ald. Madden seconded; motion carried. Finance Committee Meeting Page 2 April 10, 2012 Amendment to Licensed Premise and Outside Dance Permit for Car Show for Club Durham The appointed agent, Ms. Lynn Smith, has requested the addition of Loomis Court for a car show to be held on June 9 at Club Durham. Mayor Chiaverotti noted that Police Chief Geiszler has requested that the area be fenced. Ald. Madden moved to recommend approval of an amendment to the licensed premise for Club Durham, S98 W12532 Loomis Court, for June 9 to include the outside area as requested as well as an Outside Dance Permit. The times are as follows: 8:00 a.m. to 5:00 p.m. Ald. Schaumberg seconded; motion carried. NEW BUSINESS Recommendation Regarding DNR Outdoor Recreation Aids Grant for Boxhorn Launch Ald. Schaumberg moved to recommend approval. Ald. Madden seconded; motion carried. Recommendation Regarding Lease Agreement with Bob Stigler for Borst Property Mayor Chiaverotti stated the agreement is to continue a lease that Mr. Stigler had with Ms. Borst now that the City owns the property. The language is the same as the other lease agreements the City has. Ald. Madden moved to recommend approval. Ald. Schaumberg seconded; motion carried. VOUCHER APPROVAL Ald. Schaumberg moved to recommend approval of Utility Vouchers in the amount $29,077.28. Ald. Werner seconded; motion carried. Ald. Schaumberg moved to recommend approval of General Vouchers in the amount $471,604.34. Ald. Werner seconded; motion carried. FINANCE DIRECTOR’S REPORT Ms. Mueller stated that it is anticipated that the election accounts will exceed the budgeted amounts because of the recall elections. This includes the overtime, which is also due to family medical issues within the department. NEW BUSINESS (Continued) Recommendation Regarding Proposals for City Website Mr. Wisniewski stated that at the March 27 Finance Committee he was given direction to obtain and review proposals from vendors for replacement of the City’s website. He has evaluated proposals submitted by Vision Internet, CivicPlus and GovOffice. Following evaluation of the proposals, Mr. Wisniewski is recommending that the City contract with CivicPlus to develop a new website solution that will replace the existing DotNetNuke website. Mr. Wisniewski stated the total cost for the CivicPlus package is $31,850, which would be reduced by the $5,000 grant that the City was awarded. He noted that the company offers a free complete website redesign after four years. On-site training is also offered. Mr. Brian Hahlbeck of CivicPlus provided a remote presentation regarding the company Finance Committee Meeting Page 3 April 10, 2012 and the proposal for Muskego’s new website. Mr. Hahlbeck suggested that anyone interested should review the New Berlin website to see some of the functions that would be available. The Mayor and Mr. Wisniewski thanked Mr. Hahlbeck for his time and the presentation. Mr. Wisniewski stated that CivicPlus has an optional payment plan that he would recommend. The project can be paid for over three years. Some additional licensing will also be required to allow the City’s new SIRE document management and workflow system to serve agendas, minutes, recordings, etc. That portion costs $4,750. There is an optional streaming and archival video component at a cost of $7,000. Mayor Chiaverotti thanked the members of the Task Force for the time devoted to this project. Regarding financing, Ms. Mueller stated that the court program implementation will come in substantially under budget. She supports using the three-year payment plan since there is no penalty or interest. The funding source needs to be determined. Ald. Werner moved to recommend acceptance of the CivicPlus proposal with a first year cost of $12,393, the agenda and minute licensing for $4,750 and the streaming and video component for $7,000. The first year’s expenditure would come from the Unexpended Capital Fund. Ald. Madden seconded; motion carried. ADJOURNMENT Ald. Madden moved to adjourn the meeting at 6:46 p.m. Ald. Schaumberg seconded; motion carried. Minutes transcribed by Jill Blenski, Deputy Clerk.