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FCM20120327 CITY OF MUSKEGO Approved 4/10/2012 FINANCE COMMITTEE MINUTES Tuesday, March 27, 2012 Muskego City Hall Mayor Chiaverotti called the meeting to order at 5:45 p.m. Present: Committee Members Ald. Fiedler and Werner, Ald. Borgman and Snead, City Engineer Simpson, Deputy Clerk Blenski and Members of the Mayor’s Task Force on Communications. Committee Member Ald. Schaumberg was not present. Those present recited the Pledge of Allegiance. The Deputy Clerk stated that the meeting was properly noticed. APPROVAL OF MINUTES Ald. Fiedler moved for approval of the minutes of March 13, 2012. Ald. Werner seconded; motion carried. LICENSE APPROVALS Operators Ald. Fiedler moved to recommend approval of an Operator’s License for Darci Bazan, Julie Bennett, Alma Frye, Diane Grund, Ralph Llanas, Chloe Schram and Jamie Zelechowski subject to the licensing requirements being completed prior to issuance. Ald. Werner seconded; motion carried. Review of Dog Fancier Permit - Klinko Mr. Steven Klinko was present. He was issued a Dog Fancier Permit subject to a review being done in three months. Ald. Snead is the representative in District 1. She stated she received a complaint some time ago and it was rectified. She believes the situation has improved. Ald. Werner moved to approve the Dog Fancier Permit for Steven and Joanne Klinko. Ald. Fiedler seconded; motion carried. Mr. Klinko thanked Ald. Snead for her assistance. NEW BUSINESS Recommend Approval of Agreement Between the City of Muskego and Water Bugs Ski Team, Inc. for Placement of a Water Ski Jump on Little Muskego Lake Ald. Werner moved to recommend approval. Ald. Fiedler seconded; motion carried. Recommend Approval of Agreement for Placement of Pier at Idle Isle - Water Bugs Ski Team Ald. Werner moved to recommend approval. Ald. Fiedler seconded; motion carried. Recommend Authorizing the Mayor to Approve Vouchers Mayor Chiaverotti stated that elections are scheduled for May 8 and August 14, which are Council meeting nights. If there is an issue that needs to be addressed, a special meeting can be called. Ald. Fiedler moved to recommend that the Mayor be authorized to approve the vouchers for May 8 and August 14. Ald. Werner seconded; motion carried. Finance Committee Meeting Page 2 March 27, 2012 Recommendation Regarding Relocation Order (Pioneer Drive Reconstruction) City Engineer Simpson stated some shoreline restoration was planned as part of the Pioneer Drive Reconstruction project. The area to be restored is directly adjacent to the bridge underneath Pioneer Drive. It was determined that a small area of land, approximately 877 square feet, is not owned by the City. The City will need to acquire the small piece of property. The owner is aware of the situation and is willing to sell it to the City. The Relocation Order is the first step in the acquisition process. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. VOUCHER APPROVAL Ald. Fiedler moved to recommend approval of Utility Vouchers in the amount $50,441.21. Ald. Werner seconded; motion carried. Ald. Fiedler moved to recommend approval of Tax Vouchers in the amount of $201.17. Ald. Werner seconded; motion carried. Ald. Fiedler moved to recommend approval of General Vouchers in the amount $239,102.98. Ald. Werner seconded; motion carried. Ald. Fiedler moved to recommend approval of Wire Transfers for Debt Service in the amount $486,156.25. Ald. Werner seconded; motion carried. Presentation by the Mayor’s Task Force on Communications The following members were present: IT Director John Wisniewski, Patty Johnson, Cassandra Wurster and Scott Weiss. Ald. Werner also serves on the Task Force. Ms. Wurster stated a SWOT Analysis was done. The results of the analysis identified the City’s website as having significant threats and weaknesses. The deficiencies related to content, design, data access, quality, organization, accuracy and consistency. The City’s current website was created in 2008. Ms. Wurster stated that the City of New Berlin recently redid its website using a company that specializes in municipal websites. Muskego will receive a $5,000 grant if a new website is developed through Civic Plus, which is the company that developed New Berlin’s. However, a contract has to be signed by April 30. Mr. Wisniewski confirmed that there are security issues with the existing website. He believes it should be replaced as soon as possible because of this vulnerability. Ms. Wurster stated that this is an opportunity to do something positive for the City; the recommendation from the Task Force is that the City should invest in a new website. The Mayor agreed. Mr. Wisniewski as well as several of the other committee members stated they were impressed with Civic Plus. Ald. Fiedler moved to go forward with the project with Mr. Wisniewski to come back with cost estimates and proposals from vendors. Ald. Werner seconded; motion carried. The Mayor thanked the committee members for their time and effort. ADJOURNMENT Ald. Fiedler moved to adjourn the meeting at 6:20 p.m. Ald. Werner seconded; motion carried. Minutes transcribed by Jill Blenski, Deputy Clerk.