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FCM20120313 CITY OF MUSKEGO Approved 3/27/2012 FINANCE COMMITTEE MINUTES Tuesday, March 13, 2012 Muskego City Hall Mayor Chiaverotti called the meeting to order at 6:33 p.m. Present: Committee Members Ald. Schaumberg, Werner and Fiedler, City Engineer Simpson and Director of Finance and Administration Mueller. Those present recited the Pledge of Allegiance. Ms. Mueller noted that the meeting was properly noticed. APPROVAL OF MINUTES Ald. Werner moved for approval of the minutes of February 28, 2012. Ald. Fiedler seconded; motion carried. LICENSE APPROVALS Operators Ald. Fiedler moved to recommend approval of an Operator’s License for Derek Dzbinski, Brett Koth, Austin Lewkowski, Rachel Mueller and Glen Perry subject to the licensing requirements being completed prior to issuance. Ald. Schaumberg seconded; motion carried. Taxi License for Muskego Senior Taxi Service Ald. Schaumberg moved to approve the renewal of the Taxi Licenses for the Muskego Senior Taxi Service. Ald. Werner seconded; motion carried. Recommend Approval of Temporary License to Sell Fermented Malt Beverages Mayor Chiaverotti stated an application was submitted by Bethlehem Lutheran Church to sell fermented malt beverages at their annual shrimp boil. This year’s event will be held April 28. Ald. Werner moved to recommend approval of a Temporary License to Sell Fermented Malt Beverages for Bethlehem Lutheran Church for April 28. Ald. Fiedler seconded; motion carried. NEW BUSINESS Recommendation Regarding Resolution of Necessity (Woods Road Recreational Trail Construction) City Engineer Simpson was present. He stated this relates to construction of the recreational trail along Woods Road from Quietwood to Racine Avenue. The City needs to acquire lands for right-of-way as well as temporary limited easements. The City’s counsel advised that it is more appropriate to begin the acquisition process with the adoption of a Resolution of Necessity. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Recommendation Regarding Approval of Two-Party Construction Agreement between Waukesha County and the City of Muskego Mr. Simpson stated that as part of the reconstruction of Janesville Road, the City has requested that Waukesha County include certain items of City responsibility in the Finance Committee Meeting Page 2 March 13, 2012 County project. This will speed the overall construction time and reduce costs. Mr. Simpson stated that he reviewed the agreement language as did the Mayor and City Attorney. Ald. Werner moved to recommend approval. Ald. Schaumberg seconded; motion carried. Recommendation Regarding the Submittal of a State Grant Application and the Appropriation of Funds for a Municipal Flood Control Grant Project at W132 S6598 Saroyan Road Mr. Simpson stated he has been working on finding solutions for flood prone areas in the City. He has found a DNR grant that would provide 70% of the funding to potentially flood proof a property located at Longfellow and Saroyan. There are three properties at that intersection that have experienced flooding; however, only one (W132 S6598 Saroyan Road) qualifies for the grant. A Council resolution is required for the grant application to be submitted. The City is not committed to the project until the grant is approved. Ald. Fiedler moved to recommend approval of the grant application. Ald. Schaumberg seconded; motion carried. VOUCHER APPROVAL Ald. Schaumberg moved to recommend approval of Utility Vouchers in the amount $2,750,089.90. Ald. Fiedler seconded; motion carried. Ald. Schaumberg moved to recommend approval of Tax Vouchers in the amount of $165.46. Ald. Fiedler seconded; motion carried. Ald. Schaumberg moved to recommend approval of General Vouchers in the amount $376,882.10. Ald. Fiedler seconded; motion carried. FINANCE DIRECTOR’S REPORT Ms. Mueller reported that a Worker’s Comp audit was completed last week, which went well. The City should receive a credit against its premium within a few weeks. The Citywide preliminary audit is scheduled to begin next week. COMMUNICATIONS AND MISCELLANEOUS BUSINESS The Mayor noted that she and Sharon Mueller have been attending the MAMEA meetings. Most municipalities are still working on their handbooks. ADJOURNMENT Ald. Schaumberg moved to adjourn the meeting at 6:46 p.m. Ald. Fiedler seconded; motion carried. Minutes transcribed by Jill Blenski, Deputy Clerk.