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FCM20111122 CITY OF MUSKEGO Approved 12/13/2011 FINANCE COMMITTEE MINUTES Tuesday, November 22, 2011 Muskego City Hall Mayor Chiaverotti called the meeting to order at 6:00 p.m. Committee Members Ald. Schaumberg and Werner were present as well as Deputy Clerk Jill Blenski. Ald. Fiedler arrived at 6:20 p.m. Also present: Ald. Snead, Borgman and Soltysiak (arrived at 6:25 p.m.), Community Development Director Muenkel and George Wolwark of the Maintenance Department. Those present recited the Pledge of Allegiance. The Deputy Clerk stated that the meeting was noticed in accordance with the Open Meeting Law. APPROVAL OF MINUTES Ald. Werner moved for approval of the minutes of October 25, 2011. Ald. Schaumberg seconded; motion carried. LICENSE APPROVALS Operators Ald. Werner moved to recommend approval of an Operator’s License for Andrew Geibel, Stephanie Grode, Gayle Haack, Lucas Kirsling, Tammy Pederson, Chelsey Pollack, Heather Rodriguez and Ethan Wasserburger subject to the licensing requirements being completed prior to issuance. Ald. Werner seconded; motion carried. Renewal of Dog Fancier Licences Ald. Schaumberg moved to approve renewal of the following Dog Fancier Licenses: Hackl (S63 W12820 Emerson Drive) Hassmann (S102 W21340 Kelsey Drive) Kubisiak (W142 S6930 Belmont Drive) Ryback (W147 S6690 Woodland Place) Schachner (W200 S8425 Woods Road) Starosta (S63 W12440 Emerson Drive) A property owner adjacent to Mr. Kubisiak was present and stated he had no issues regarding renewal of the license. Ald. Werner stated that one objection was submitted, which did not relate to any of the applicants. The individual did not feel that more than two dogs should be allowed. Ald. Werner seconded; motion carried. NEW BUSINESS Recommendation Regarding Cleaning Service for 2012 Mr. George Wolwark was present to review the cleaning service proposals. A Request for Proposal was sent to eight cleaning service contractors in July. Following a “walk through” in August, five contractors submitted the following proposals: Finance Committee Meeting Page 2 November 22, 2011 Excel Building Services $100,000 Jani-King, Inc. $ 90,155 Leffler Comm & Ind. Cleaning Contractor $ 89,466 MidAmerican Building Services $ 89,373 Dan Plautz Cleaning Service, Inc. $ 88,649 The lowest proposal was submitted by Dan Plautz Cleaning Service, which is a local company. The annual cost savings for 2012 will be $1,506. Mr. Wolwark stated that Dan Plautz has serviced the City buildings in the past and did a good job. Mr. Plautz has provided an extensive list of references. Ald. Werner moved to recommend acceptance of the proposal submitted by Dan Plautz Cleaning Service, Inc. in the amount of $88,649 for 2012. Ald. Schaumberg seconded; motion carried. Review Salaries for Elected Officials (Aldermen Districts 1, 3 and 5 and Municipal Judge It was noted that the Ordinance that was adopted last year for Mayor and Aldermen for Districts 2, 4, 6 and 7 removed the section that stated the salaries that were established would remain in effect until changed by the governing body. At the time, Mayor Johnson believed the Council should review the salaries on an annual basis. Mayor Chiaverotti concurs. Discussion took place about a potential salary increase for the Municipal Judge. Ald. Werner moved to recommend a proposed ordinance that would establish the existing salaries for the officials to be elected in 2012. The salaries would only be for that term. Ald. Schaumberg seconded; motion carried. Recommendation Regarding Agreement to Outsource Building Inspection Services Mr. Muenkel was present regarding outsourcing building inspection services beginning in 2012. The City received a total of five proposals. Mr. Muenkel is recommending an agreement with Wisconsin Building Inspections L.L.P. He noted that references have been contacted and background checks have been done. The company currently serves 32 communities. A fee of 45% of residential and commercial permit fees will be charged along with 40% for commercial permits that exceed $50,000. The City Attorney has reviewed the agreement. The company will schedule its own inspections, which Mr. Muenkel views as a plus. Many contractors have questions when calling to schedule an inspection. (Ald. Fiedler arrived at 6:20 p.m.) Ald. Werner moved to recommend approval. Ald. Schaumberg seconded; motion carried. Recommendation Regarding City Labor Attorney Mayor Chiaverotti stated interviews were conducted and it is recommended that the City enter into an agreement with von Briesen & Roper. Ald. Werner moved to recommend approval. Ald. Fiedler seconded; motion carried. Recommendation Regarding Agreement between Veolia ES Emerald Park Landfill, LLC, the City of Muskego, City of Franklin, Town of Norway, Racine County and Waukesha County for the Expansion of the Landfill The Mayor stated the Agreement is the next step in the ongoing process regarding the expansion. She noted that the Agreement has been reviewed by Atty. Riffle. Ald. Fiedler moved to recommend approval. Ald. Schaumberg seconded; motion carried. Finance Committee Meeting Page 3 November 22, 2011 Recommendation Regarding Dedication and Acceptance of Public Improvements in and for Tudor Oaks Retirement Community and Release of Letter of Credit Mr. Muenkel stated this relates to the water main improvements that have been completed. The City Engineer is recommending that the City accept the dedication of public improvements and approve a full release of the letter of credit. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Recommendation Regarding Amendment to the Agreement between Foth Infrastructure & Environment, LLC and the City of Muskego for Tess Corners Drive Reconstruction Design Mr. Muenkel stated this issue was at the Public Works Committee last night. The soil conditions are worse than anticipated, which will result in the need for greater modifications. This will result in an increase in the construction costs. City Engineer Simpson asked Foth to prepare cost estimates for various alternatives. He is recommending an off-road recreational trail, which could potentially save $234,000 in construction costs. The City’s Park and Recreation Board prefers off-road trails. Mr. Simpson is recommending an amendment to the Agreement with Foth that will allow for the design of an off-road recreational trail. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Acceptance of Bids for Various City Equipment (Parks & Recreation/DPW) Ald. Fiedler noted that the Public Works Committee recommended acceptance of the highest bids submitted for the Public Works vehicles. (The Bid Summary is attached.) Ald. Werner moved to accept the highest bids submitted. Ald. Fiedler seconded; motion carried. The following bids were accepted: 1995 Truck with Plow Sweep All $17,200.00 1999 Chevy 1500 Diane Jerins $ 1,225.00 1999 Chevy S10 National Recycling $ 1,125.00 1985 GMC ½ Ton Pick Up Tom Zahn $ 1,211.11 (Parks Dept.) Recommendation to Authorize the Mayor to Approve Vouchers The Mayor stated this is for the last meeting in December, which will be canceled because of the holiday. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Report from the Police Dept. Regarding Use of Money from the Asset Forfeiture Fund The Mayor stated that money was being taken from the Asset Forfeiture Fund, which is a special fund and not budgeted for. Money in the amount of $7,784.71 will be used to upgrade a police vehicle. It was noted that the information was just being provided to the Committee as a courtesy as approval is not required. VOUCHER APPROVAL Ald. Schaumberg moved to recommend approval of Utility Vouchers in the amount $142,735.67. Ald. Fiedler seconded; motion carried. Finance Committee Meeting Page 4 November 22, 2011 Ald. Schaumberg moved to recommend approval of General Vouchers in the amount $344,683.17. Ald. Fiedler seconded; motion carried. Ald. Schaumberg moved to recommend approval of Wire Transfers for Debt Service in the amount $611,312.50. Ald. Fiedler seconded; motion carried. FINANCE DIRECTOR’S REPORT It was noted that while the Finance Director was not present, she provided her Quarterly Report, which includes third quarter operating results. ADJOURNMENT Ald. Fiedler moved to adjourn the meeting at 6:40 p.m. Ald. Schaumberg seconded; motion carried. Minutes taken and transcribed by Jill Blenski, Deputy Clerk.