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FCM20111025 CITY OF MUSKEGO Approved 11/22/2011 FINANCE COMMITTEE MINUTES Tuesday, October 25, 2011 Muskego City Hall Mayor Chiaverotti called the meeting to order at 6:16 p.m. Committee Members Ald. Schaumberg, Fiedler and Werner were present as well as Finance and Administration Director Sharon Mueller. Also present: Ald. Snead and Borgman and City Engineer Dave Simpson. Those present recited the Pledge of Allegiance. Ms. Mueller noted that the meeting was noticed in accordance with the Open Meeting Law on October 21. APPROVAL OF MINUTES Ald. Schaumberg moved for approval of the minutes of October 11, 2011. Ald. Werner seconded; motion carried. LICENSE APPROVALS Operators Ald. Fiedler moved to recommend approval of an Operator’s License for Heidi Flemmer, Nicole Hense and Lynda Kisting subject to the licensing requirements being completed prior to issuance. Ald. Werner seconded; motion carried. Temporary “Class B” License for the Muskego Chamber of Commerce The Mayor stated an application was submitted on behalf of the Muskego Chamber of Commerce for a temporary license to sell fermented malt beverages and wine for the Country Christmas to be held on November 19, 2011. Ald. Fiedler moved to recommend approval of a Temporary License for the Sale of Fermented Malt Beverages and Wine for the Muskego Chamber of Commerce for November 19, 2011. Ald. Schaumberg seconded; motion carried. New Agent for Wal-Mart Stores East, LP Wal-Mart Stores has applied to have Mr. Zeke Radovanovic be appointed as the new corporate agent for the “Class A” liquor license. Mr. Radovanovic was present. Mayor Chiaverotti noted that Police Chief Geiszler approved Mr. Radovanovic as the new agent. Ald. Werner moved to recommend approval. Ald. Fiedler seconded; motion carried. NEW BUSINESS Recommendation Regarding Agreement between Graef and the City for the Design of Multiuse Recreational Path on Woods Road City Engineer Simpson was present. He stated that the Committee of the Whole made a recommendation to move forward with construction of the Woods Road recreational trail from Racine Avenue to Quietwood Drive in 2012. Staff prepared a Request for Proposals for the project. Three firms submitted proposals. Mr. Simpson is recommending award of the design services contract to Graef-USA, Inc. The proposed agreement has been reviewed by the City Attorney. Ald. Fiedler moved to recommend approval. Ald. Schaumberg seconded; motion carried. Ald. Fiedler also noted that the Public Works Committee recommended Graef-USA, Inc. Finance Committee Meeting Page 2 October 25, 2011 Recommendation Regarding Agreement between R.A. Smith and the City for Design Services for the Reconstruction of Pioneer Drive Mr. Simpson stated that the reconstruction of Pioneer Drive was discussed during the budget process. If the project is to be constructed in 2012, Request for Proposals had to be prepared and dispersed for the design services. Five firms submitted proposals. A committee of four individuals reviewed the proposals and rated R.A. Smith the highest. There was no recommendation from the Public Works Committee. He requests that the Finance Committee review the agreement and recommend approval to the Council. Ald. Werner moved to recommend approval. Ald. Fiedler seconded. Mr. Simpson stated that the project was originally scheduled to be done in 2014. The Mayor stated that the business owners requested that the project be moved up so that they would not be subjected to three years of construction. They did not want to wait until after the Janesville Road project. Ald. Werner stated that the business owners appreciate that the project will take place in conjunction with the Janesville Road project, which should minimize the potential loss of revenue. Mr. Simpson stated that a representative from R. A. Smith was present if there were any questions. Motion carried. VOUCHER APPROVAL Ald. Schaumberg moved to recommend approval of Utility Vouchers in the amount $350,685.73. Ald. Fiedler seconded; motion carried. Ald. Schaumberg moved to recommend approval of General Vouchers in the amount $330,918.21. Ald. Fiedler seconded; motion carried. FINANCE DIRECTOR’S REPORT Ms. Mueller stated that she was pleased to report that the call with Moody’s went extremely well. She noted the following: they view the City’s financial operations as very well managed; they are pleased with the City’s tax base, affordable debt limits and also the healthy reserves. The Mayor noted that Paul Thompson would be present at the Common Council meeting. ADJOURNMENT Ald. Fiedler moved to adjourn the meeting at 6:28 p.m. Ald. Schaumberg seconded; motion carried. Minutes transcribed by Jill Blenski, Deputy Clerk.