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FCM20110927 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Tuesday, September 27, 2011 Muskego City Hall Mayor Chiaverotti called the meeting to order at 5:03 p.m. Committee Members Ald. Schaumberg, Fiedler and Werner were present as well as Finance and Administration Director Mueller and Deputy Clerk Blenski. Also present: Ald. Snead, Borgman (arrived at 5:10 p.m.), and Harenda (arrived at 5:40 p.m.). Those present recited the Pledge of Allegiance. The Deputy Clerk noted that the meeting was noticed in accordance with the Open Meeting Law. APPROVAL OF MINUTES Ald. Fiedler moved for approval of the minutes of September 13, 2011. Ald. Werner seconded; motion carried. LICENSE APPROVALS Operators Ald. Werner moved to recommend approval of an Operator’s License for Michelle Devine, Christine Goronja and Matthew Shearer subject to the licensing requirements being completed prior to issuance. Ald. Schaumberg seconded; motion carried. NEW BUSINESS Recommendation Regarding Award of Bid-Cornell Drive Sewer Project City Engineer Dave Simpson was present. He stated the following bids were submitted: Graham & Associates $ 198,961.00 Musson Brothers, Inc. $ 194,665.50 Mainline Sewer & Water, Inc. $ 149,418.00 MJ Construction, Inc. $ 149,239.00 Globe Contractors, Inc. $ 204,410.00 Advance Construction, Inc. $ 169,849.90 BCF Constructiion, Inc. $ 199,480.00 Dolson, Inc. $ 168,227.00 Willkomm Excavating & Grading, Inc. $ 190,937.00 Mann Bros., Inc. $ 185,906.00 Rawson Contractors, Inc. $ 170,932.00 Mr. Simpson stated that the estimated cost for the project was $214,000. The low bid came in just under $150,000. The low bid was submitted by MJ Construction, Inc. Mr. Simpson recommends acceptance of the bid submitted by MJ Construction, Inc. Ald. Fiedler moved to recommend acceptance of the bid submitted by MJ Construction, Inc. in the amount of $149,239 for the Cornell Drive Sewer Project. Ald. Schaumberg seconded; motion carried. Finance Committee Meeting Page 2 September 27, 2011 Recommendation Regarding Approval of Agreement with Foth Infrastructure & Environment for the Reconstruction of Tess Corners Drive (Janesville Road to Woods Road) Mr. Simpson stated the Public Works Committee recommended awarding the design for the reconstruction of Tess Corners Drive to Foth Infrastructure & Environment. He is requesting that the Finance Committee recommend approval of the agreement between the City and Foth. The agreement contains standard contract language approved by the City Attorney. Ald. Werner moved to recommend approval. Ald. Schaumberg seconded; motion carried. Recommendation Regarding the Designation of Public Depositories and Authorizing the Withdrawal of City Monies Ms. Mueller stated there will be a resolution at tonight’s Common Council meeting to approve the designation of a few additional depositories. It is typically updated on an annual basis. Ald. Fiedler moved to recommend approval. Ald. Schaumberg seconded; motion carried. Recommendation Regarding a Residential Grant Program Community Development Director Muenkel was present. He stated that the Community Development Authority (CDA) has been working on a proposed residential grant program. The CDA recommended approval of the draft Residential Improvement Grant Program (attached). The program would apply to properties in Redevelopment Districts #1 and #2. Mr. Muenkel stated the zoning ordinance would be amended to include that any improvements done through the grant program had to be maintained in perpetuity. The CDA also concentrated on eligibility and would want the requests to be highly scrutinized. Regarding financing, Mr. Muenkel stated that some of the TIF Residual Funds could be earmarked for the program. In the past, the Council previously approved the use of TIF Residual Funds for the commercial grant/loan program. To date, CDBG money has been used for that program; however, that money has been used and funding for future requests will have to be taken from the TIF Residual Funds. Mr. Muenkel would like the Finance Committee to commit a specific amount of the TIF Residual Funds to be set aside for the grant and loan programs, including the residential one if approved. The following comments were made: Ald. Fiedler:  He has concerns with giving money to people to work on their homes.  He could possibly support a loan program.  He foresees problems that may not be able to be overcome. Mayor Chiaverotti:  She is concerned about the potential staff time that will be required to supervise the maintenance of any improvement done under the program. The maximum that could be received is $3,000. Finance Committee Meeting Page 3 September 27, 2011 Ald. Schaumberg:  She believes other taxpayers not eligible for the grant funding will also feel they are entitled to money to improve their properties.  She does not support. Mr. Muenkel stated that the CDA was aware of these concerns. The Community Development Authority recommended approval of the residential grant program with the understanding that the Common Council may not agree. The City did adopt Redevelopment Districts #1 and #2, which called for the investigation into a Residential Grant Program. That is why the CDA spent time to develop the draft for the program. Ald. Borgman:  The grant program was created because the Council knew businesses along Janesville Road would experience hardships with the road reconstruction. Applying it to residential properties does not meet what the original goal was. Ald. Werner:  If this goes forward, he would like to see the funds specifically used for items that a property suffered as a result of the reconstruction. The Mayor noted that any loss or damage suffered should be compensated for by the County. The Mayor stated Mr. Muenkel will take the concerns expressed back to the CDA. The Committee did not make a recommendation regarding this program. The resolution will be removed at tonight’s Council meeting. Recommendation Regarding Proposal Submitted by Vierbicher Associates, Inc./Ady Voltedge for a Marketing Plan and Analysis Mr. Muenkel stated that one of the goals of all the redevelopment plans is to investigate how to retain businesses and market new ones within the district boundaries. The last marketing plan was done in 2003 as part of the Economic Development Strategic Plan. The City has evolved since then. An RFP was facilitated through the CDA for a new Marketing Plan and Analysis. Eight proposals were submitted; the CDA chose the one submitted by Vierbicher/Voltedge. A representative from Vierbicher attended the September CDA meeting. Mr. Muenkel stated this is a good time to put a new plan in place with improved infrastructure being put in with the reconstruction of Janesville Road and opportunities in the Moorland corridor. This will benefit the entire City. The cost is $30,000; the utilization of CDBG funds is proposed. Ald. Fiedler expressed his support because economic development continues to be an issue. Ald. Fiedler moved to recommend approval. Ald. Schaumberg seconded; motion carried. Recommendation Regarding Request from the Muskego Chamber of Commerce for Financial Assistance for 2012 “Jammin’ on Janesville” Events Mayor Chiaverotti stated the “Jammin’ on Janesville” events were launched this year, and were very successful. CDBG funds were able to be utilized last time. Funding from that source would not be available for next year’s events. Mr. Muenkel stated that there are possible sources to provide financial assistance to the Chamber for the 2012 events. The Chamber is requesting $18,519. The money could be taken from the TIF Residual Funds or the City’s existing TID #8 balance. Ms. Mueller stated that the use of Finance Committee Meeting Page 4 September 27, 2011 funds from TID #8 has to be confirmed by the City’s auditors, and would be pro-rated. Mr. Muenkel believes it is important for the City to partner with the Chamber since road construction will begin next year. Muskego Chamber of Commerce Director Tina Weiss was present. She stated that the money is used not only for advertising, but to help put on quality events. Over 3,000 people attended the August event. The events helped to put a face on the businesses that will be struggling in the next few years. Ald. Werner expressed his support for the City’s participation in next year’s events. This year’s events provided a sense of community. Ms. Weiss noted that the events were successful because of the participation of businesses citywide, not just those on Janesville Road. Ald. Werner moved to recommend approval of the Chamber of Commerce request for $18,519 with staff to determine the funding source. Ald. Fiedler seconded; motion carried. VOUCHER APPROVAL Ald. Schaumberg moved to recommend approval of Utility Vouchers in the amount $49,887.75. Ald. Fiedler seconded; motion carried. Ald. Schaumberg moved to recommend approval of General Vouchers in the amount $1,947,128.82. Ald. Fiedler seconded; motion carried. Ald. Schaumberg moved to recommend approval of Wire Transfers for Debt Service in the amount $174,156.25. Ald. Fiedler seconded; motion carried. FINANCE DIRECTOR’S REPORT Ms. Mueller stated her department is working on preparation for the special election to be held November 8. Some of the new election law changes will be implemented with the November election; this will provide valuable experience for the 2012 elections. ADJOURNMENT Ald. Fiedler moved to adjourn the meeting at 5:50 p.m. Ald. Schaumberg seconded; motion carried. Minutes taken and transcribed by Jill Blenski, Deputy Clerk.