FCM20110913
CITY OF MUSKEGO Approved 9/27/11
FINANCE COMMITTEE MINUTES
Tuesday, September 13, 2011
Muskego City Hall
Mayor Chiaverotti called the meeting to order at 5:45 p.m. Committee Members Ald.
Schaumberg, Fiedler and Werner were present as well as Finance and Administration
Director Mueller and Deputy Clerk Blenski. Also present: Ald. Snead, Harenda (arrived
at 6:10 p.m.), Borgman and Soltysiak. Those present recited the Pledge of Allegiance.
The Deputy Clerk noted that the meeting was noticed in accordance with the Open
Meeting Law.
APPROVAL OF MINUTES
Ald. Schaumberg moved for approval of the minutes of August 23, 2011. Ald.
Werner seconded; motion carried.
LICENSE APPROVALS
Operators
Ald. Fiedler moved to recommend approval of an Operator’s License for Katran
Beard, Thomas Bilitz (Temporary for 9/22), Wendy Bourdo, Christine Duston, Ann
Riemer, Janelle Smoody, Barbara Wittenberg and Cynthia Zengle subject to the
licensing requirements being completed prior to issuance. Ald. Schaumberg
seconded; motion carried.
Outside Dance Permit for Marx Pioneer Inn for 10/15/2011
No one was present regarding the permit application. Ald. Werner moved to
recommend approval of an Outside Dance Permit for Marx Pioneer Inn, W180
S7808 Pioneer Drive, for October 15 from noon to 11:00 p.m. Ald. Fiedler
seconded; motion carried.
Amendment to Outside Premise for High Tide for 9/18/2011
Mr. Hoorman was present as the corporate agent for the “Class B” Retailers’ License
held by High Tide Muskego LLC, S76 W17745 Janesville Road. The establishment is
requesting that the rear and side outside premises be licensed on Sunday, September
18 from 11:00 a.m. to 6:00 p.m. Ald. Werner moved to recommend approval. Ald.
Schaumberg seconded; motion carried.
NEW BUSINESS
Eligibility of Exemption from County Library Tax Levy for 2012
The Mayor noted that this had to be done annually. Ald. Werner moved to
recommend that the City would appropriate and allow the library to expend no
less than a rate of $0.245966 per $1,000 of the actual state equalized value
amount. Ald. Schaumberg seconded; motion carried.
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September 13, 2011
Authorizing the Mayor to Approve Vouchers
The Mayor stated this relates to the cancellation of the November 8 Finance and
Council meetings because of the special election. Ald. Fiedler moved to recommend
approval. Ald. Schaumberg seconded; motion carried.
City Grievance Procedure
Ms. Mueller stated that the procedure is one of the requirements of Wisconsin Act 10. It
must be adopted by the Common Council no later than October 1, 2011. The
procedure would apply to all employees except the police personnel who are subject to
the process within the represented police labor agreement. The three issues that must
be addressed are employee discipline, termination and workplace safety. The state
requires that the grievance process must be identified within the procedure and that it
should allow for a review by an impartial hearing officer. The City’s Finance Committee
would appoint the impartial hearing officer on a case-by-case basis. An appeal process
is also required. The Common Council would be the highest level of review for all
employees with the exception of library personnel who would appeal to the Library
Board. The procedure is still subject to review of the City labor attorney. Ald. Werner
moved to recommend approval of the (attached) procedure. Ald. Fiedler
seconded; motion carried.
Purchase of Caselle’s Upgrade Entitled Clarity
Ms. Mueller stated that $58,750 was approved in the 2011 Capital Budget for the
upgrade. She and the IS Director met with representatives from Civic Systems who
proposed a newly developed software called “miTime.” The new component would
allow for the movement from paper timesheets to electronic records for payroll. Ms.
Mueller stated hours would be recorded daily rather than bi-weekly. This would provide
better control and more efficiency. Employees are tracking and submitting a manual
timesheet. Those numbers are then keyed in by an employee. This duplication would
be eliminated and staff could direct their time to other tasks that often get postponed.
Mr. Wisniewski believes the cost of the investment is reasonable. Ms. Mueller was able
to negotiate a $2,000 discount. The total cost of the software package is $8,200. There
are sufficient funds in the capital expenditure budget. The total amount she is
requesting is $66,950. The ultimate goal is to have the employees input their own time.
Ald. Fiedler moved to recommend approval of the expenditure in the total amount
of $66,950. Ald. Schaumberg seconded; motion carried.
Revised Purchasing Policy
Ms. Mueller stated the existing policy was originally done in 2006. She reviewed the
proposed revisions to the policy (as attached). She noted that budgets are adopted by
category or fund rather than by individual expenditure accounts. As long as a
department does not exceed the category or fund, an amendment to the budget would
not be necessary. The Mayor stated that the City Engineer as well as Sharon worked
on the proposed revisions by looking at policies from other municipalities. Many of the
proposed changes were modeled after the City of Brookfield’s policy. Ms. Mueller noted
that during the budget process, the Committee of the Whole can require that certain
purchases would be subject to committee review the following year. The dollar
thresholds for items that exceeded the authorized departmental expenditure budget or
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September 13, 2011
were not budgeted were increased by $500. Ald. Werner moved to recommend
approval of the policy. Ald. Schaumberg seconded; motion carried.
VOUCHER APPROVAL
Ms. Mueller stated there was an invoice ($6,385.18) included in the General Vouchers
that may be a duplicate so it will be removed. She is researching the matter, which
relates to the Muskego Volunteer Fire Company.
Ald. Schaumberg moved to recommend approval of Utility Vouchers in the
amount $199,668.82. Ald. Fiedler seconded; motion carried.
Ald. Schaumberg moved to recommend approval of General Vouchers in the
amount $624,535.60, which includes removal of the voucher referred to above.
Ald. Fiedler seconded; motion carried.
FINANCE DIRECTOR’S REPORT
Ms. Mueller stated that she is reviewing other investment options. She is going through
the last audit of the year, which is a review of the City’s Other Post Employee Benefits
(OPEB).
ADJOURNMENT
Ald. Fiedler moved to adjourn the meeting at 6:20 p.m. Ald. Schaumberg
seconded; motion carried.
Minutes taken and transcribed by Jill Blenski, Deputy Clerk.