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FCM20110524 CITY OF MUSKEGO Approved 6/28/2011 FINANCE COMMITTEE MINUTES Tuesday, May 24, 2011 Muskego City Hall Mayor Chiaverotti called the meeting to order at 5:46 p.m. Committee Members Ald. Schaumberg and Fiedler were present. Ald. Werner was absent. Also present: Ald. Snead, Harenda, Borgman, Soltysiak, and Deputy Clerk Blenski. Those present recited the Pledge of Allegiance. The Deputy Clerk stated that the meeting was noticed in accordance with the Open Meeting Law. APPROVAL OF MINUTES Ald. Fiedler moved for approval of the minutes of April 26, 2011. Ald. Schaumberg seconded; motion carried. LICENSE APPROVALS Operators Ald. Fiedler moved to recommend approval of a regular Operator’s License for Matthew Anderson, Jenny Bergez, Kenneth Bitter Jr., Nancy Churchill, Reena Fragassi, Terri Kadow, Keri Kletecka, Josephine Krajewski, John Krause, Robert Layne, James Lovald, Natalie McDonald, Carrie Lynn McElroy, David Muenzberg, Julie Peltonen, Tracy Roeszler, Ericka Shulta, Melissa Sorce, Jill Stelmaszewski, Mark Stoiber, Debra Ann Storms, Jacalyn Szopinski, Victoria Voss, Duane Weltzien and Ann Zimmer subject to the licensing requirements being completed prior to issuance. Ald. Schaumberg seconded; motion carried. It was noted that the application submitted by Travis Richards was withdrawn. Ald. Fiedler moved to refund $40 for the license fee since the application was withdrawn. Ald. Schaumberg seconded; motion carried. Recommend Approval of Temporary License to Sell Fermented Malt Beverages Mr. Ken Bitter was present on behalf of the Muskego Lions Club. The organization is applying for the license to operate at the west side of the Muskego Tire & Auto building located at S73 W16437 Janesville Road. The Lions Club is requesting a temporary license to sell fermented malt beverages at the June 3 “Jammin’ on Janesville” event. Ald. Fiedler moved to recommend approval of the license. Ald. Schaumberg seconded; motion carried. NEW BUSINESS Mayor Chiaverotti noted that discussion regarding refilling the vacant Library positions would be removed from the agenda. It will be discussed by the Library Board first. Recommendation Regarding Private Property Inflow and Infiltration (PPII) Reduction Policy and Sanitary Sewer Backup Prevention Policy (BPP) and Grant Programs City Engineer Dave Simpson was present. He stated that the City has been working on both policies and programs for quite some time as a result of the July 2010 rain event. Finance Committee Meeting Page 2 May 24, 2011 The Milwaukee Metropolitan Sewage District has created a funding source to allow communities to develop PPII reduction programs. Mr. Simpson introduced Andy Lukas. Mr. Lukas stated he is an engineer with Brown & Caldwell and specializes in infiltration and inflow reduction. His firm was selected as the prime contractor to work with MMSD because of its qualifications. He worked with Dave Simpson to draft the proposed policies for the City. Mr. Simpson stated the City Attorney has reviewed and approved the policies. The Public Works Committee has recommended moving forward with the policies and grant programs. Ald. Fiedler moved to recommend approval. Ald. Schaumberg seconded; motion carried. Recommendation to Purchase Public Utilities Pickup Truck Three quotes were requested, but only one was received. Ald. Fiedler moved to recommend acceptance of quote received from Holz Motors in the amount of $16,233 for a pickup truck for the Public Utilities Department. Ald. Schaumberg seconded; motion carried. Recommendation Regarding Acceptance of Proposal Submitted by Ayres Associates, Inc. for Engineering Design Services City Engineer Simpson stated that as part of the Janesville Road Reconstruction Project any utilities in that corridor must be relocated. Ayres Associates is doing the design work for the County, and has submitted a proposal to complete the survey and design work for the City’s utilities. Ayres proposes to complete the work for a cost of $16,500. The Public Works Committee has recommended approval. Mr. Simpson stated that Ald. Fiedler expressed concerns regarding liability insurance; the City Attorney also had a few concerns. Those have all been addressed. Ald. Fiedler moved to recommend acceptance of the proposal. Ald. Schaumberg seconded; motion carried. Recommendation Regarding Dedication of Public Improvements and Release of Surety for Zlensky CSM Mr. Simpson stated that a small two inch force main was installed in conjunction with a land division done on Boxhorn Drive by Orlo Zlensky. The official dedication date will be the date of connection of the first home to the new sanitary line. Ald. Fiedler moved to recommend acceptance of the dedication of public improvements and release of cash surety for the Zlensky CSM. Ald. Schaumberg seconded; motion carried. Recommendation Regarding Application for Lake Planning Grant on behalf of Lake Denoon Advancement Association Community Development Director Muenkel was present. He stated that the Lake Denoon Advancement Association would like SEWRPC to prepare a Lake Management Plan for Lake Denoon. The estimated cost is $13,500, of which $10,000 would be covered by a grant from the DNR. The Lake Association would pay the remaining $3,500. The Lake Association is not eligible to apply for the DNR grant, and has requested that the City do so on its behalf. Mr. Muenkel stated the grant money could be received in advance; the City should not have to provide a substantial amount of money up front. Ald. Fiedler moved to recommend approval. Ald. Schaumberg seconded; motion carried. Finance Committee Meeting Page 3 May 24, 2011 Recommendation Regarding Lease Agreement with Eddie Schaefer for Park Arthur South Section Mayor Chiaverotti stated the language is the same as past agreements. Ald. Schaumberg moved to recommend approval. Ald. Fiedler seconded; motion carried. Recommendation Regarding Signage for City Hall/Police Department Site Mr. Muenkel stated $25,000 was approved in the City’s 2011 capital budget for signage and lighting improvements at the City Hall/Police Department site. It was anticipated that $10,000 would be needed for lighting and $15,000 for new signage. The quotes obtained for the lighting were between $10,000 and $14,000. Staff now recommends that the lighting be postponed as it may be more efficient to do it when the parking lot is reconstructed. The parking lot is failing and will need to be addressed in the future. The Public Works Department could refurbish the existing light poles. Regarding the signage, Mr. Muenkel stated he reviewed options to replace the existing signs on Racine Avenue and Pioneer Drive as well as new signs in front of the Police Department and City Hall. The Police Department needs signage as many people do not realize where the building is located. Mr. Muenkel stated he obtained quotes from Badger Lighting & Signs because they did the City’s most recent signs on Racine Avenue and College. Multiple bids were obtained when the Racine Avenue sign was done last year. Badger Lighting & Signs was over $2,000 less at the time. Mr. Muenkel stated that Badger presented several signage options, including the addition of an electronic messaging sign. The following options were discussed: Option 1: Traditional Racine Avenue monument sign along with new signs in front of the Police Department and City Hall and a new Pioneer Drive monument sign. $20,761.93 Option 2: Modern Racine Avenue monument sign along with new signs in front of the Police Department and City Hall and a new Pioneer Drive monument sign. $21,006.08 Option 3: Modern or traditional Racine Avenue monument sign (with electronic messaging) along with new signs in front of the Police Department and City Hall and a new Pioneer Drive monument sign. Modern - $31,839.92, Traditional - $32,084.07 Mr. Muenkel stated other options included not replacing the sign on Pioneer Drive and replacing the Racine Avenue sign and include electronic messaging; the cost could remain under the $25,000. Mr. Muenkel stated that a Council resolution would be required if the total purchase exceeded $25,000. He is looking for input and direction. Discussion: Ald. Soltysiak - Obtain additional quotes. Mr. Muenkel stated quotes were just obtained last year. Staff worked with Badger because the Council determined earlier that it wanted the new signs to match the gateway signage. Finance Committee Meeting Page 4 May 24, 2011 Ald. Harenda - Only $15,000 should be spent on the signage as that is what was budgeted. The other $10,000 was supposed to be for lighting. Ald. Soltysiak - Agreed that only $15,000 should be spent. Ald. Fiedler - Spend $25,000 this year on the signage and add the reader board next year. Ald. Schaumberg - Believes multiple bids were already obtained. Mayor Chiaverotti - There are costs to have staff spend time obtaining additional bids. Mr. Muenkel stated he will come back to the Committee with quotes from other companies and specific cost breakdown for sign options. VOUCHER APPROVAL Ald. Schaumberg moved to recommend approval of Utility Vouchers in the amount $170,113.09. Ald. Fiedler seconded; motion carried. Ald. Schaumberg moved to recommend approval of Tax Checks in the amount $194.08. Ald. Fiedler seconded; motion carried. Ald. Schaumberg moved to recommend approval of General Vouchers in the amount $422,347.42. Ald. Fiedler seconded; motion carried. ADJOURNMENT Ald. Fiedler moved to adjourn the meeting at 6:29 p.m. Ald. Schaumberg seconded; motion carried. Minutes taken and transcribed by Jill Blenski, Deputy Clerk.