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FCM20110322 CITY OF MUSKEGO Approved 5/10/2011 FINANCE COMMITTEE MINUTES Tuesday, March 22, 2011 Muskego City Hall Mayor Johnson called the meeting to order at 6:32 p.m. Committee Members Ald. Fiedler, Snead and Werner were present. Also present: Ald. Harenda, Borgman, Soltysiak and Schaumberg, and Finance and Administration Director Mueller. Those present recited the Pledge of Allegiance. Ms. Mueller stated that the meeting was noticed in accordance with the Open Meeting Law on Friday, March 18. APPROVAL OF MINUTES Ald. Snead moved for approval of February 8 and February 22, 2011 minutes. Ald. Fiedler seconded; motion carried. LICENSE APPROVALS Operators Ald. Werner moved to recommend approval of a regular Operator’s License for Cheryl Bott, Susan Koceja, Hayley Lesch, Nathan Mayer, Kristen Minick, Rebekah Polack, Valerie Thompson and Shawn Weltzin subject to the licensing requirements being completed prior to issuance. Ald. Snead seconded; motion carried. Recommend Approval of Temporary License to Sell Wine Ald. Snead moved to recommend approval of a Temporary License to Sell Wine for Friends of Muskego Public Library on May 14, 2011. Ald. Fiedler seconded; motion carried. Recommend Approval of a Class B Dance Hall License Mr. Edmund Stawski was present regarding a dance hall license fo the Lights Teen Club, S67 W19491 Tans Drive. He summarized how the club will operate:  Nonalcoholic establishment for teens, currently between the ages of 14 and 18.  Must present school ID to enter.  Private security team will be utilized for the parking lot.  There will also be security inside the building.  There will be a game room with pool tables.  There will not be any planned outside activities.  May obtain a food license in the future to serve pizza, etc. Ald. Fiedler moved to recommend approval. Ald. Werner seconded. Recommend Approval of a Temporry License to Sell Fermented Malt Beverages Mayor Johnson stated an application was submitted for the annual shrimp boil event held by Bethlehem Lutheran Church, W124 S9995 North Cape Road. Ald. Werner moved to recommend approval of a Temporary License to Sell Fermented Malt Beverages for Bethlehem Lutheran Church on April 30, 2011. Finance Committee Meeting Page 2 March 22, 2011 NEW BUSINESS Recommend Combining Wards for the May 3 Electon rd Ms. Mueller stated a special election was orderd to elect a representative for the 83 Assembly District. The election will be held on May 3; turnout is expected to be low. Ms. Mueller is requesting approval to combine the wards and have one polling place for the May 3 special election, which would be Muskego City Hall. Approximately $4,500 in costs associated with staffing the polling places would be saved. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Recommend Denial of Claim - Greenthal The Mayor explained that a claim was submitted for damage to a vehicle that was following a City plow. Midwest Claims has recommended denial because the claimant failed to maintain a distance no closer than 75 feet to the snowplow. The 75 foot distance is regulated by state statute. Ald. Fiedler moved to recommend denial of the claim. Ald. Werner seconded; motion carried. Recommend Approval of Developer’ Agreement for Willow Glen Ald. Fiedler moved to recommend approval of the agreeement. Ald. Snead seconded; motion carried. Recommend Authorization to Proceed with Squad Camera Project Police Captain La Tour and IS/GIS Director Wisniewski were present regarding the squad camera project. Captain La Tour reviewed the cost to implement eight squad cameras. In addition, there would be wireless transfer and storage of the data. The total cost is $54,512; $50,000 was budgeted for the project. The cost of the cameras is $39,668; the additional cost is for network storage. 0Ald. Werner noted that the Public Safety Committee discussed the project and supports it. Ald. Fiedler questioned if the cameras were really needed. Mr. Wisnieski stated that the system requires a mass amount of storage. The cost for commercial grade storage is much greater than for residential. He would have requested funding in the 2012 Capital Budget for the storage if it would not have been a part of this project. Ms. Mueller stated that there is money in the Capital Expenditure Fund to cover the additional $4,512 as some projects came in under budget. Ald. Fiedler moved to recommend approval. Ald. Snead seconded; motion carried. Recommend Approval of Waterways Commission Grant Application for Durham Overflow Parking Lot Paving Mayor Johnson stated that grant money may be available to provide 60% funding for paving the Durham overflow parking lot. Ald. Fiedler moved to recommend approval. Ald. Snead seconded; motion carried. Recommend Acceptance of Bid for 2011-2012 Lawn Mowing The following bids were received for lawn mowing services: F & W Landscape Specialists $ 77,000.00 Parkland Landscape Management, LLC $ 78,022.50 Finance Committee Meeting Page 3 March 22, 2011 David J. Frank Landscape, Inc. $160,000.00 The Mayor stated the low bid was submitted by F & W, the current provider for lawn mowing service. The Parks and Recreation Board recommended acceptance of the bid submitted by F & W. Ald. Snead moved to recommend acceptance of the bid submitted by F & W Landscape Specialists in the amount of $77,000 for 2011 and 2012. Ald. Werner seconded; motion carried. Recommend Award of Bid for Park Arthur Phase I Construction The following bids were received: BCF Construction Corp . $ 577,182.50 New Berlin Grading $1,007,246.42 Willkom Excavating & Grading, Inc.. $ 709,082.57 Reesman’s Excavating $ 779,163.98 C. W. Purpero Excavating $ 600,006.45 Western Contractors, Inc. $ 736,350.65 A. W. Oakes & Son $ 712,569.25 Ald. Werner moved to recommend acceptance of bid submitted by BCF Construction Corp. in the amount of $577,182.50. Ald. Snead seconded; motion carried. Recommend Authorization to Use CDBG Funds for the Muskego Senior Taxi Service Executive Director Daniel Henry was present along with Jim Nichols and Bill Schneider. The taxi service is requesting $5,000 from the CDBG program. Mr. Henry stated that costs to operate the service continue to increase. The acquisition of a third vehicle has increased the total insurance cost. However, the funding from Waukesha County only covers the cost to insure two vehicles. The additional funds would also be used to replace tires as well as cover mailing costs to promote the service. Ald. Werner expressed his support for the service and its value to the community. Mayor Johnson noted that the CDBG funds may not continue to be available in the future. He encouraged the representatives to review and consider a rate increase. Mr. Henry stated that a rate increase with the economic conditions would be a disaster. He did acknowledge that it may have to be reviewed again in the future. Mr. Henry stated that better fundraising efforts need to be explored. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. VOUCHER APPROVAL Ald. Snead moved to recommend approval of Utility Vouchers in the amount $2,858,193.41. Ald. Fiedler seconded; motion carried. Ald. Snead moved to recommend approval of Tax Checks in the amount of $4,303.66. Ald. Fiedler seconded; motion carried. Ald. Snead moved to recommend approval of General Vouchers in the amount $459,579.74. Ald. Fiedler seconded; motion carried. Ald. Snead moved to recommend approval of Wire Transfers for Debt Service in the amount $323,156.60. Ald. Fiedler seconded; motion carried. Finance Committee Meeting Page 4 March 22, 2011 FINANCE DIRECTOR’S REPORT Ms. Mueller stated that she and staff were working on some account reconciliations; she will have the preliminary 2010 results within a few weeks. ADJOURNMENT Ald. Snead moved to adjourn the meeting at 7:23 p.m. Ald. Fiedler seconded; motion carried. Minutes transcribed by Jill Blenski, Deputy Clerk.