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FCM20110125 CITY OF MUSKEGO Approved 2/8/2011 FINANCE COMMITTEE MINUTES Tuesday, January 25, 2011 Muskego City Hall Mayor Johnson called the meeting to order at 5:45 p.m. Committee Members Ald. Fiedler and Werner were present. Ald. Snead was absent. Also present: Ald. Harenda, Borgman, Soltysiak and Schaumberg, City Engineer Simpson, Captain La Tour, and Director of Finance and Administration Mueller. Those present recited the Pledge of Allegiance. Ms. Mueller stated that the meeting was noticed in accordance with the Open Meeting Law on January 21, 2011. APPROVAL OF MINUTES Ald. Fiedler moved to approve the January 11, 2011 minutes. Ald. Werner seconded; motion carried. LICENSE APPROVALS Operators Ald. Werner moved to recommend approval of a regular Operator’s License for Kevin Liberto and Laura Passehl subject to the licensing requirements being completed prior to issuance. Ald. Fiedler seconded; motion carried. Request of Little Muskego Yacht Club to Place Temporary Race Course Markers Ald. Fiedler moved to approve the annual request of the Little Muskego Yacht Club to place temporary race course markers on Little Muskego Lake from May 1 through September 30, 2011. Ald. Werner seconded; motion carried. Temporary License for St. Leonard Home & School Crystal Roecker was present on behalf of the organization. An adult social is planned th for March 19 to celebrate St. Leonard School’s 50 anniversary. Ald. Fiedler moved to approve a Temporary License to Sell Wine and Fermented Malt Beverages for St. Leonard Home & School for March 19, 2011. Ald. Werner seconded; motion carried. NEW BUSINESS Recommendation Regarding Purchase of Police Department Vehicle Police Captain La Tour was present to request authorization to purchase a 2011 Ford Expedition from Ewald Automotive Group. Ewald was awarded the 2011 State bid for fleet vehicles. The purchase price is $26,445. The number of vehicles for the department will remain the same. Either the existing Ford Expedition will be sold or another vehicle that the department believes should no longer be utilized. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Recommendation Regarding Employee Compensation Progression Program The Mayor stated he brought the issue before the Finance Committee to discuss the funding options. He also expressed concern regarding the proposed program itself. It Finance Committee Meeting Page 2 January 25, 2011 will take an employee anywhere from 12 to 17 years to move through the salary range depending on performance. In contrast, represented employees move through their steps in three years. Mayor Johnson stated the nonrepresented employees feel they are being taken advantage of. He agrees that there are fairness issues. He believes it is important to retain good employees. Mayor Johnson stated there are three financing options:  Do nothing until 2012.  Use 2010 surplus funds.  Use 2011 funds if available. The Mayor also noted that he removed the ability for an employee to obtain a “bonus” once the maximum of the salary range was reached. He renamed the program to reflect that it was a compensation progression program. Comments from Committee Members: Ald. Fiedler  Prefers the annual award continue. An employee should continue to be compensated for performance even if at the top of the salary scale.  Regarding the financing: Prefers use of 2010 funds for 2011 and use of 2011 funds for 2012, and eventually fitting this into the budget. Ald. Werner  Agrees that 2010 funds could be used for 2011. Believes the Council needs to review during the budget process for 2012. Recommendation Regarding Developer’s Agreement and Letter of Credit Amount for Zlensky Mayor Johnson stated the Plan Commission approved a four-lot land division on Boxhorn Drive for Zlensky. The Developer’s Agreement is standard. Ald. Fiedler moved to recommend approval of the Developer’s Agreement and Letter of Credit Amount. Ald. Werner seconded; motion carried. Recommendation Regarding Proposals Submitted by Ruekert & Mielke for Ryan Creek Interceptor Planning and Lift Station Hydraulic Analyses and Force Main Design City Engineer Simpson was present. Ruekert & Mielke has submitted proposals for the next two phases of the Ryan Creek Interceptor project. Ald. Fiedler noted that the Public Works Committee recommended acceptance of the proposals. Ald. Werner moved to recommend acceptance of the proposals submitted by Ruekert & Mielke for Ryan Creek Interceptor Planning and Lift Station Hydraulic Analyses and Force Main Design. Ald. Fiedler seconded; motion carried. Recommendation Regarding Proposal Submitted by Graef for Storm Sewer Design from Catalina and Cornell to Tess Corners Creek Mr. Simpson noted that this issue was also reviewed by the Public Works Committee. He recommends acceptance of the proposal submitted by Graef - USA, Inc. for the design of a storm sewer to relieve the flooding at the intersection of Catalina and Finance Committee Meeting Page 3 January 25, 2011 Cornell. Ald. Fiedler stated that Public Works Committee recommended acceptance of the base bid in the amount of $17,950. Ald. Fiedler moved to recommend acceptance of the proposal submitted by Graef - USA, Inc. for the storm sewer design. Ald. Werner seconded; motion carried. Recommendation Regarding Proposed Fireworks Ordinance, Amendement to Deposit and Forfeiture and Review of Permit Fee The Mayor stated that the proposed ordinance was generated based on the last discussion at Committee of the Whole. The ordinance is on tonight’s Council agenda for first reading. The other issue for the Committee to review is an increase of $50 for a forfeiture for a fireworks violation. The forfeiture is currently $75 and Chief Geiszler is proposing it be increased to $125; the total fine would be increased from $145.50 to $208.50. Captain La Tour stated that the proposed increase was based on research done by the department. Ald. Fiedler discussed increasing the forfeiture amount more. He wants to encourage more people to obtain a permit. Ald. Werner stated the proposed increase was reasonable. Lastly, the Mayor requested the Committee review the permit fee, which currently is $35. He believes the fee should be reduced to encourage residents to obtain a permit. The Committee recommended the fee be reduced to $15. VOUCHER APPROVAL Ald. Fiedler moved to recommend approval of Utility Vouchers in the amount $94,339.67. Ald. Werner seconded; motion carried. Ald. Fiedler moved to recommend approval of Tax Checks in the amount of $83,679.98. Ald. Werner seconded; motion carried. Ald. Fiedler moved to recommend approval of General Vouchers in the amount $408,610.02. Ald. Werner seconded; motion carried. FINANCE DIRECTOR’S REPORT Ms. Mueller stated that there is a working copy of the City’s 2011 budget on the intranet. A hard copy will be provided if requested. ADJOURNMENT Ald. Werner moved to adjourn the meeting at 6:30 p.m. Ald. Fiedler seconded; motion carried. Minutes transcribed by Jill Blenski, Deputy Clerk.