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FCM20110111 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Tuesday, January 11, 2011 Muskego City Hall Mayor Johnson called the meeting to order at 5:48 p.m. Committee Members Ald. Fiedler and Werner were present. Ald. Snead was absent. Also present: Ald. Harenda, Borgman, Soltysiak and Schaumberg, Community Development Director Muenkel, and Director of Finance and Administration Mueller. Those present recited the Pledge of Allegiance. Ms. Mueller stated that the meeting was noticed in accordance with the Open Meeting Law. APPROVAL OF MINUTES Ald. Werner moved to approve the December 14, 2010 minutes. Ald. Fiedler seconded; motion carried. LICENSE APPROVALS Operators Ald. Fiedler moved to recommend approval of a regular Operator’s License for Jillian Griffel, Ryan Hansen and Melissa-Jean Kronenburg subject to the licensing requirements being completed prior to issuance. Ald. Werner seconded; motion carried. Muskego Senior Taxi Service Ald. Werner moved to approve renewal of Taxi License for Muskego Senior Taxi Service for 2011. Ald. Fiedler seconded; motion carried. Ald. Fiedler moved to approve the following 2011 Taxi Driver Licenses for the Muskego Senior Taxi Service: Daniel Barry Nancy Kangas Michael Gorski Alicia Hasselberger Maryellen Pachowitz Patricia Greenlees James Depies Rebecca Dublinski Steven Pachowitz Carol Stillwell Ernest Hunt Diane Johnson Ald. Werner seconded; motion carried. Temporary License to Sell Fermented Malt Beverages and Wine Ald. Fiedler moved to recommend approval of a Temporary License to Sell Fermented Malt Beverages and Wine for Special Olympics Wisconsin for February 13, 2011. Ald. Werner seconded; motion carried. The event has been held annually in Muskego for the past several years at Muskego County Park. Finance Committee Meeting Page 2 January 11, 2011 NEW BUSINESS Recommendation Regarding the Settlement Agreement Known as Victor N. and Betty Lemke Revocable Trust and Betty Lemke vs. the City of Muskego, Attorney Val Anderson was present on behalf of the City. Attorney Anderson summarized the Lemke case as follows:  The litigation has been ongoing since July 2009.  The property owners allege spillway construction done by the City in the 80’s caused the erosion under a structure located on their property.  Atty. Anderson referred to the map (attached), which reflects the problem area.  The City needs access to maintain the dam. The City has negotiated an easement that allows access to the dam as a means to settle the lawsuit. The City also anticipates the necessity to rebuild the dam in the future.  The parties agreed to a 25-foot easement along the western boundary of the property, which includes removal of the building.  The Lemkes requested the easement be modified to allow for the view of the lake from the home.  In addition to the easement, the Lemkes agreed to the sale of the spillway bank to the City.  A value of $157,000 was negotiated, which is within the appraised value of the property in question.  The City’s insurance carrier will provide a $5,000 reimbursement to cover litigation costs.  The settlement will resolve the issue. Mayor Johnson stated that if the condemnation process was pursued, additional costs would be incurred. The settlement is less expensive. Attorney Anderson agreed. Ald. Fiedler moved to recommend acceptance of the settlement as presented. Ald. Werner seconded; motion carried. Ms. Mueller noted that the money would be taken from the Special Revenue TIF Residual Funds. Recommendation Regarding Engagement Letter for 2010 City Audit Ms. Mueller noted that the engagement letter submitted by Baker Tilly Virchow Krause outlines the fees and audit and consulting services to be provided. She stated that there is a slight fee increase in the amount of approximately $1,600 or 2% for the 2010 audit. The increase is to cover the additional cost associated with new accounting standards. She requested that the Committee recommend approval because the firm has a long history of working with the City. In addition, the fee increase is minimal and initial work for the 2010 audit will begin shortly. Ald. Fiedler stated that a savings would be realized because staff continues to prepare some of the work in house. Ald. Werner noted this was the rationale for filling the accountant position. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Recommendation Regarding Grant from Janesville Road Building and Grant Program for Mobil Gas Station Mr. Muenkel stated a fourth application for grant funds was submitted by the property owner of the Mobil Gas Station located at S73 W16680 Janesville Road. Mr. Bhatti has requested a $3,000 matching grant for revitalization efforts being done to his property (parking lot resurfacing, painting, etc.). The bids are in excess of $6,000. The Community Development Authority approved the grant at its December meeting. Mr. Finance Committee Meeting Page 3 January 11, 2011 Muenkel noted that Ald. Harenda requested that the fence on the northeast portion of the property be replaced before the funds are given to the applicant. Ald. Werner and Fiedler both expressed their support. Ald. Werner moved to recommend approval of a $3,000 grant for the Mobil Gas Station. Ald. Fiedler seconded; motion carried. VOUCHER APPROVAL Ald. Fiedler moved to recommend approval of Utility Vouchers in the amount $44,273.29. Ald. Werner seconded; motion carried. Ald. Fiedler moved to recommend approval of General Vouchers in the amount $295,618.41. Ald. Werner seconded; motion carried. Ald. Fiedler moved to recommend approval of Tax Checks in the amount of $30,245.74. Ald. Werner seconded; motion carried. ADJOURNMENT Ald. Fiedler moved to adjourn the meeting at 6:15 p.m. Ald. Werner seconded; motion carried. Minutes transcribed by Jill Blenski.