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FCM20101108 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Tuesday, November 8, 2010 Muskego City Hall Mayor Johnson called the meeting to order at 6:01 p.m. Committee Members Ald. Snead, Fiedler and Werner were present. Also present: Ald. Harenda and Soltysiak, Finance and Administration Director Mueller, Community Development Director Muenkel and Deputy Clerk Blenski. Those present recited the Pledge of Allegiance. The Deputy Clerk stated that the meeting was noticed in accordance with the Open Meeting Law. APPROVAL OF MINUTES Ald. Snead moved to approve October 26, 2010 minutes. Ald. Werner seconded; motion carried. LICENSE APPROVALS Operators Ald. Fiedler moved to recommend approval of a regular Operator’s License for Janine Kolbeck, Krystal Kuehl, Ellen Valdez, Jill Warner, Leslie Wells and Nina Williams subject to the licensing requirements being completed prior to issuance. Ald. Snead seconded; motion carried. Friends of the Muskego Public Library Ald. Snead moved to recommend approval of a Temporary License to Sell Wine for the Friends of the Muskego Public Library. The license is for the Murder and Mayhem event, which will be held on November 12, 2010. Ald. Fiedler seconded; motion carried. “Class B” Retailers’ License - High Tide Muskego, LLC Jody Dilworth was present as the corporate agent for High Tide Muskego LLC. The company applied for a “Class B” Retailers’ License to Sell Fermented Malt Beverages and Intoxicating Liquor for the establishment that is now Williams Supper Club, S76 W17745 Janesville Road. Ms. Dilworth stated that the company is in the process of remodeling the property. She anticipates opening sometime in December. Ald. Werner moved to recommend approval. Ald. Snead seconded. Mayor Johnson noted that the application reflected a request to license the parking lot until 2:00 a.m. He stated that the City only wants to license established outdoor areas, such as decks or patios. Ms. Dilworth stated that an outdoor deck is planned for the future. The Mayor suggested that Ms. Dilworth come back and request an amendment to her license in the future once the deck is constructed. She agreed. Ald. Fiedler moved to remove the parking lot designation. Ald. Snead seconded; motion carried. Motion to recommend approval of a “Class B” Retailer’s License to High Tide Muskego, LLC with no outside sales carried. Finance Committee Meeting Page 2 November 8, 2010 NEW BUSINESS Acceptance of Bids for Various City Equipment The Mayor stated bids were received for several pieces of DPW equipment and one vehicle (Bid Summary attached). Ald. Fiedler moved to accept the following bids: 1996 International Truck w/Plow $13,500 Lakeside International 1970 Cleveland Grader $1,203 Steve Sobieski 1998 Crown Victoria $201 David Carlson 1995 Massy Ferguson $5,705 Muskego Lakes Country Club Ald. Werner seconded; motion carried. Recommend Dedication and Acceptance of Public Improvements in and for Mystic Drive Mayor Johnson stated this was for the Dovic/James property on Mystic Drive. The City Engineer is recommending acceptance of the dedication of the public improvements and release of the cash deposit. Ald. Snead moved to recommend dedication and acceptance of public improvements in and for Mystic Drive. Ald. Fiedler seconded; motion carried. Recommend Authorization to Use CDBG Funds for the Muskego Business Group Ald. Fiedler moved to recommend. Ald. Snead seconded. Community Development Director Muenkel gave a brief overview regarding the Community Development Block Grant (CDBG) funds. The City receives an allotment every three years from Waukesha County. The 2008 - 2010 allotment has been used for the Janesville Road Grant and Loan program as well as the Muskego Senior Taxi. The balance of the 2008 - 2010 allotment (approximately $18,000) was coming due this month. Mr. Muenkel stated he received approval from the CDBG Board last month to extend the fund use until the end of November 2011 and to utilize the funds for a secondary use. The proposal is to give the remaining funds to the Muskego Business Group to fund a coordinator position and marketing and advertising expenses to generate patron traffic and retention of businesses during the Janesville Road reconstruction project. The Muskego Area Chamber of Commerce has helped to coordinate the Muskego Business Group. A “Toolkit to Thriving During Road Construction” has been developed. The initial money from the CDBG will help the group begin its programs. The Muskego Business Group would be responsible for alternate forms of support in the future. Chamber President Cheryl Smith was present along with Kathy Chiaverotti, the Executive Director, and Sandy Hoorman. Ms. Smith stated that events would be planned to bring patrons to the different businesses on Janesville Road that will be affected by the future road project. Research done by Kathy Chiaverotti shows that events planned prior to the road construction bring patrons to the businesses. The Finance Committee Meeting Page 3 November 8, 2010 events continue during construction, which hopefully will bring patrons back. The goal is to keep people in Muskego so their money is spent in the community. The programs that are planned will benefit all the businesses in Muskego. Ms. Smith noted that 70% of the money being requested would fund the coordinator position with 30% going toward marketing and advertising. Mayor Johnson stated that communities often budget money to help the businesses during major road projects. He believes if the CDBG money were not available, the City would have to provide some financial assistance to the affected businesses. That would affect the taxpayers. Ald. Snead stated she supports the proposal because the road construction in her district several years ago resulted in the Piggly Wiggly closing. The Mayor acknowledged the efforts of the Chamber and expressed his gratitude. Motion carried. VOUCHER APPROVAL Ald. Snead moved to recommend approval of Utility Vouchers in the amount $37,411.96. Ald. Fiedler seconded; motion carried. Ald. Snead moved to recommend approval of Tax Checks in the amount $343.31. Ald. Fiedler seconded; motion carried. Ald. Snead moved to recommend approval of General Vouchers in the amount $216,329.20. Ald. Fiedler seconded; motion carried. ADJOURNMENT Ald. Snead moved to adjourn the meeting at 6:21 p.m. Ald. Fiedler seconded; motion carried. Minutes taken and transcribed by Jill Blenski.