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FCM20100727 CITY OF MUSKEGO Approved 8/24/2010 FINANCE COMMITTEE MINUTES Tuesday, July 27, 2010 Muskego City Hall, Aldermen’s Room Mayor Johnson called the meeting to order at 6:05 p.m. Committee Members Ald. Snead, Fiedler and Werner were present. Also present: Ald. Harenda, Borgman, Soltysiak and Schaumberg, and Director of Finance and Administration Mueller. Those present recited the Pledge of Allegiance. Ms. Mueller stated that the meeting was noticed in accordance with the Open Meeting Law. APPROVAL OF MINUTES Ald. Snead moved to approve the minutes of July 13, 2010. Ald. Fiedler seconded; motion carried. NEW BUSINESS Review Procedure for Fireworks Permits Ald. Borgman stated he requested that this item be on the agenda. He wanted to discuss the process regarding how the permits are issued and the language on the permit itself. The existing permit process does not provide any means to ensure that a permit is not issued to a resident if there was some type of violation the previous year. People are requesting permits to display fireworks for the entire July 1 through 7 timeframe. Ald. Borgman noted that timing is also an issue. Several of his constituents must have their dogs tranquilized for the entire week, which is not good for the animal. He believes there is abuse regarding the permits. Ald. Snead stated she did not realize permits could be issued for a seven-day period. Ald. Fiedler noted that while people present this evening believe that Muskego should not allow fireworks, there is also a group of people that disagree with that position. He has not received any complaints about fireworks being discharged too early. Ald. Borgman said it was a problem in his district. Ald. Werner stated the City should focus on enforcement. He is open to discussing the issues, but stated there were a lot of people who have supported fireworks in the past. The following objectives that Ald. Borgman is requesting were reviewed:  Define the set times that fireworks can and cannot be discharged.  There should be repercussions to an applicant for any violation from the previous year.  If fireworks can be discharged for a seven-day period, an applicant should not be issued permits for the entire period of time. Police Chief Geiszler was present. He stated there were a total of 30 violations this year between July 1 and 7, which is average for that time period. Ald. Fiedler stated he has heard of issues regarding the cleanup of debris, and believes that should be a condition of the permit. He also suggested increasing the penalty for not having a permit. An individual in the audience also suggested increasing the permit fee. The permit needs to be made more costly to obtain and more restrictive. People need to be more Finance Committee Meeting Page 2 July 27, 2010 understanding of their neighbors and cooperative. He believes a week is too long to display them. Ald. Snead suggested that the applicant notify the surrounding neighbors and obtain some type of consent. She believes part of the issue is that neighbors don’t know when the fireworks will be discharged. If people were aware of the dates, they could plan accordingly. Another individual stated that fireworks in her neighborhood start around Memorial Day. By the end of June, fireworks are being discharged full time from noon until late. The Mayor suggested the Police Dept. be called, but acknowledged that it is often difficult for them to catch violators. Ald. Werner suggested that the Police Chief review the existing ordinance. He also would like to invite some of the people that obtained permits to come to a future meeting. The Mayor stated the issue would be placed on the August 10 Finance Committee agenda. PRESENTATION OF ANNUAL AUDIT REPORT Mr. Donald Vilione and Ms. Irina Myaskovsky of Baker, Tilly, Virchow, Krause were present and distributed an Executive Summary of 2009 Audit of City’s Financial Statements. Mr. Vilione stated the audit went very well; there were no adjustments as a result of the audit. He stated the audit team received the full cooperation of City personnel. The City’s Finance Director did prepare the 2009 financial statements for the Water and Sewer Utilities. The goal is that she will prepare the City’s financial statements in the future. Mayor Johnson requested that Mr. Vilione comment on the use of fund balance for the operating budget. Mr. Vilione stated that fund balance is developed from surplus. The City needs the fund balance for two purposes: working capital and contingencies. If a municipality uses fund balance to pay for operating costs one year, it isn’t there the next year. It should be used for one-time items. LICENSE APPROVALS Operators Ald. Fielder moved to recommend approval of a regular Operator’s License for Wendy Block, Tammy Cervera, Lyndsey Daggett, Joshua Denton, Ashleigh Fischer, Jaclyn Gatzke, Jillian Hartman, Lauren Rush, Nicole Shindel, Michelle Skrobis, and Matthew Waldron subject to the licensing requirements being completed prior to issuance. Ald. Werner seconded; motion carried. Outside Dance and Amendment to Premise - J.D.’s on Hillendale Mr. Scott Fischer was present regarding an Outside Dance Permit for August 21. In addition, he is requesting that the parking lot and yard be licensed for that day. The establishment is planning a grand opening event. Mr. Fischer stated he is mindful of the neighbors especially since the establishment is located in a residential area. Ald. Werner moved to recommend approval of an Outside Dance Permit until 10:30 p.m. and to recommend approval to license the additional outside area until 11:00 p.m. Ald. Fiedler seconded; motion carried. Finance Committee Meeting Page 3 July 27, 2010 NEW BUSINESS (Continued) Recommendation Regarding Reimbursement Requested by Tess Corners Volunteer Fire Department The Mayor stated that a piece of equipment was ordered by the Muskego Volunteer Fire Company prior to its dissolution. The fire company intended to pay for the equipment. However the IRS seized a large portion of their funds. Only $10,300 remained in the account following the seizure, which the City received at the time of the consolidation. Tess Corners paid for the equipment and is now asking that the City reimburse the department. A representative of the fire department was present. He stated that the invoice from G & G Power Sports has Tess Corners name on it because it was written after the consolidation was finalized. Muskego intended to purchase the equipment and pay for it with funds from a grant and the sale of some equipment. However, Tess Corners ended up paying G & G for it. Ald. Fiedler moved to recommend approval of reimbursement to Tess Corners Volunteer Fire Department. Ald. Snead seconded; motion carried. Recommendation to Approve Replacement of UPS at Police Department IS Director Wisniewski was present to request replacement of the Uninterrupted Power Supply (UPS) at the Police Department. This request is part of the data center renovation project. An electrical service upgrade will be done as part of that project. However, a recent review of the Police Department’s electrical infrastructure revealed that the existing UPS does not comply with current codes and needs to be replaced. Mr. Wisniewski stated this issue needs to be resolved before the electrical wiring for the renovation project can continue. Replacement will require a complete Citywide outage. The existing UPS is 23 years old and was scheduled to be replaced as a capital budget item in 2011. Mr. Wisniewski believes it is far more efficient to replace the existing UPS in conjunction with the electrical service upgrade and requests $23,000 to do so. Captain La Tour and Mr. Wisniewski spoke briefly regarding the magnitude of the outage. Contingencies will be put in place prior to the outage. Mayor Johnson stated landfill money would be used whether the replacement is done now or in 2011. Ald. Fiedler moved to recommend approval to replace the UPS at the Police Department for a cost not to exceed $23,000. Ald. Werner seconded; motion carried. Mr. Wisniewski provided a general update regarding the data center renovation project. The center is located in the basement of the Police Department. The area has flooded several times. The recent flooding that occurred last Thursday resulted in the loss of new flooring and a newly installed DVR system. Because of the flooding problems that he has experienced, Mr. Wisniewski does not believe the data center renovation should move forward at the present location. He will work with the Mayor and police personnel to find a more suitable, long-term location for the data center. There is an alternative location on the first floor of the building. It is Mr. Wisniewski’s intention to transfer as much equipment that has already been installed to the new location and complete the job within the approved capital budget. The Mayor agrees that moving the center does make sense; the project is still in its early stage and a lot of money was not spent. Finance Committee Meeting Page 4 July 27, 2010 Recommendation Regarding Cash Deposit Reduction - Tudor Oaks Community Development Director Muenkel stated that the reduction is being requested because improvements have been done at the site. The City Engineer is recommending a reduction in the amount of $143,479.20. Ald. Werner moved to recommend approval. Ald. Fiedler seconded; motion carried. Approval to Replace Printer Software for City Identification Cards Police Chief Geiszler stated that the department was responsible for making identification cards for City employees. The system being used was obsolete when it was obtained from the high school. It is now inoperable and needs to be replaced. Lt. Constantineau obtained several quotes to replace the equipment. The least expensive quote was in the amount of $1,920.45, which includes a printer, software, camera, signature pad, warranty and technical support. Ald. Werner moved to approve the purchase in the amount of $1,920.45. Ald. Snead seconded; motion carried. Ald. Snead noted that funds remain in the capital budget for City Hall security because security cameras and locks were not installed. VOUCHER APPROVAL Ald. Snead moved to recommend approval of Utility Vouchers in the amount $327,380.23. Ald. Fiedler seconded; motion carried. Ald. Snead moved to recommend approval of General Vouchers in the amount $350,325.35. Ald. Fiedler seconded; motion carried. FINANCE DIRECTOR’S REPORT Ms. Mueller reported that the Accountant position has been filled. The employee started last week. ADJOURNMENT Ald. Snead moved to adjourn the meeting at 7:19 p.m. Ald. Fiedler seconded; motion carried. Minutes taken and transcribed by Jill Blenski.