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FCM20100413 CITY OF MUSKEGO Approved 5/25/2010 FINANCE COMMITTEE MINUTES Audio Recording Available Tuesday, April 13, 2010 Muskego City Hall, Aldermen’s Room Mayor Johnson called the meeting to order at 6:00 p.m. Committee Members Ald. Snead, Werner and Fiedler were present. Also present: Plan Secretary McMullen, Finance Director Mueller, Ald. Harenda, Borgman, and Schaumberg. Those present recited the Pledge of Allegiance. The Secretary stated that the meeting was noticed in accordance with the open meeting law. APPROVAL OF MINUTES Ald. Snead moved for approval of the March 23, 2010 minutes. Ald. Werner seconded; motion carried. LICENSE APPROVALS Ald. Fiedler moved to recommend approval of a regular Operator’s License for Sandra Engelmann, Brian Frenz, Cathy Lee, Amber Mueller, Lauren Roelke, and Girolama Zizzo subject to the licensing requirements being completed prior to issuance. Ald. Snead seconded; motion carried. Ald. Werner moved to recommend approval of a Temporary License to Sell Fermented Malt Beverages and Wine on July 23, 2010 for the Muskego Senior Taxi. Ald. Fiedler seconded; motion carried. The event is the annual “Rib Fest,” which will be held at Regency-Muskego, W181 S8540 Lodge Blvd. Ald. Schneider noted that there would also be a car show. NEW BUSINESS Recommendation to Authorize the Issuance and Sale of $815,000 Taxable General Obligation Refunding Bonds Mr. Paul Thompson of Hutchinson, Shockey, Erley & Co. was present for this item as well as the next two. He stated that notes were issued in 2008 for $815,000 and $5,575,000. Those notes come due May 1. The City will now refinance those two existing notes. There is also the issuance and sale of $2,535,000 general obligation promissory notes for projects that relate to the Moorland Road Commerce Center East, which is where the Wal-Mart is located. These notes will be issued through a new program, “Build America Bonds.” Under this program, the IRS refunds 35% of the interest cost back to the municipality so in effect the interest rate is lower. These notes represent the last of the financing for TID #10, which should be paid off in 10 to 15 years. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Recommendation to Authorize the Issuance and Sale of $2,535,000 General Obligation Promissory Notes Mr. Thompson noted earlier that the amount was originally stated as $2,500,000, which was changed to $2,535,000. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Finance Committee Meeting Page 2 April 13, 2010 Recommendation to Authorize the Issuance and Sale of $5,575,000 General Obligation Refunding Bonds Ald. Fiedler moved to recommend approval. Ald. Snead seconded; motion carried. Recommendation Regarding Agreement Between the City and Water Bugs Ski Team for Placement of a Water Ski Jump on Little Muskego Lake Recommendation Regarding Placement of Pier at Idle Isle - Water Bugs Ski Team Mr. Mark Moriarity of the Water Bugs Ski Team was present for both of these matters. He requested that the organization be allowed to remove the ski jump and pier at the same time. The Mayor stated that last year the jump was on the lake longer than it should have been. Ald. Fiedler moved to recommend approval of the Agreement for the Water Ski Jump with the addition that the jump had to be removed “no later than September 28, 2010.” Ald. Snead seconded; motion carried. Mayor Johnson stated there was a citizen present who has an issue with the ski jump. Mr. Mark Harrison stated he has lived on Little Muskego Lake for almost 20 years. The issue of the ramp has come up over the years. Mr. Harrison would like to see more than one location on the lake for the ramp; the location could then be rotated on an annual basis. He believes the organization is good for the lake. However, there have been problems in the past with the Water Bugs management. The organization is under different management now. Mr. Harrison believes a single location for the ramp is unfair to the adjacent homeowners. He views it as a “floating billboard.” In checking with the DNR, Mr. Harrison was told that the Water Bugs could simply file an addendum to the original permit application. The placement of the ramp is affecting his ability to enjoy his property, as well as the value. Mr. Tom Sauer was also present. The jump used to be located in front of his property. He stated that he did not mind the location. He worked for two years to place rock along the shore. The Water Bugs promised to assist, but never followed through. The issue for Mr. Sauer was one of erosion, not about viewing the jump. Mayor Johnson stated tonight was not the venue to discuss the location of the jump. Mr. Sauer stated he was willing to reconsider locating the ramp in front of his property if a plan was implemented that would protect the shoreline. The Mayor suggested the Water Bugs look for another location for next year. Ald. Werner volunteered to meet with the parties involved. Ald. Snead moved to recommend approval of the Agreement to Place the Pier at Idle Isle. Ald. Fiedler seconded; motion carried. Discuss Nonrenewal of Friends and Family Agreement with U.S. Cellular IS/GIS Director John Wisniewski was present. He stated that in November of 2008, the City entered into a two-year “Friends and Family” agreement with U.S. Cellular. The agreement will terminate this November. It was intended to provide discounted cellular service to employees, family members and friends. Following review, Mr. Wisniewski is recommending that the City not renew the agreement for various reasons. The City assumes a large financial liability with the agreement if an end user does not pay for service. It is taking increasing staff time to administer. The discount available is minimal. City employees are actually not eligible for a 15% discount offered by U.S. Cellular. Mr. Wisniewski stated he needs to take action now if the decision is made not Finance Committee Meeting Page 3 April 13, 2010 to renew the agreement. Employees need to be informed if any change does take place; no upgrades will be allowed during the six-month period prior to termination of the agreement (November 25, 2010). Existing phone lines can be released from the City’s plan and be transferred. Ald. Fiedler moved that the existing “Friends and Family” Agreement not be renewed. Ald. Snead seconded; motion carried. Recommendation Regarding Agreement Between the City and Lyle Fickau Mayor Johnson stated that this is the renewal of an agreement with Mr. Fickau, which allows him access through the Engel Conservation area to farmland that he leases. Mr. Muenkel noted that language has been added that would allow the agreement to automatically renew annually. Ald. Fiedler moved to recommend approval. Ald. Werner seconded; motion carried. Recommendation Regarding Purchase of DPW Truck The Mayor noted that the following quotes were received: Lakeside International, LLC $79,700.00 + $65,831 = $145,531.00 Packer City International Truck, Inc. $86,000.50 + $65,831 = $151,831.50 Capital City International, Inc. $86,850.00 + $65,831 = $152,681.00 The total cost includes plowing and hauling equipment from Wausau-Everest in the amount of $65,831. Ald. Fiedler moved to recommend acceptance of the quote from Lakeside International, LLC. Ald. Werner seconded; motion carried. Recommendation to Apply for Stewardship Grant for the Bring Back the Lake Project Mr. Muenkel recommends that the City move forward to apply for a stewardship grant through the Wisconsin DNR in the event that the lake project would take place in the future. A resolution adopted by the Common Council is required. The application is due May 6 and if the City does not apply, it will have to wait until next year. Ald. Werner moved to recommend approval. Ald. Fiedler seconded; motion carried. Recommendation Regarding Claim from Waukesha County Mayor Johnson stated that the City received a claim from the Waukesha County Department of Public Works for $1,644.22. A signal pole was damaged by one of the City’s plow trucks during a winter storm. The City is liable to pay the claim because of its $25,000 insurance deductible. Ald. Fiedler believes the City should pay the depreciated cost of the pole, and not the cost for a new one. Ald. Werner moved to pay the claim in the amount of $1,644.22. Ald. Snead seconded; motion carried. VOUCHER APPROVAL Ald. Fiedler moved to recommend approval of Utility Vouchers in the amount $179,756.39. Ald. Snead seconded; motion carried. Ald. Fiedler moved to recommend approval of Tax Vouchers in the amount $248.82. Ald. Snead seconded; motion carried. Ald. Fiedler moved to recommend approval of General Vouchers in the amount of $461,697.12. Ald. Snead seconded; motion carried. Finance Committee Meeting Page 4 April 13, 2010 FINANCE DIRECTOR’S REPORT Ms. Mueller noted that as of December 31, 2009, revenues exceeded expenditures by approximately $250,000. This is a result of unanticipated revenue that was unknown during the budget process. ADJOURNMENT Ald. Snead moved to adjourn the meeting at 6:50 p.m. Seconded by Ald. Fiedler; motion carried. (Minutes transcribed by Jill Blenski) Jill Blenski, CMC Deputy Clerk