FCM20091124
CITY OF MUSKEGO Approved 1/13/2010
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, November 24, 2009
Muskego City Hall, Aldermen’s Room
Mayor Johnson called the meeting to order at 5:46 p.m. Present: Committee Members
Ald. Fiedler, Werner and Snead, Finance Director Sharon Mueller, City Engineer
Simpson and Deputy Clerk Blenski, and those per the attached list. Ald. Borgman and
Schaumberg were also present. Those present recited the Pledge of Allegiance. The
Clerk stated that the meeting was noticed in accordance with the open meeting law.
APPROVAL OF MINUTES
Ald. Snead moved for approval of the November 10, 2009 minutes. Ald. Werner
seconded; motion carried.
LICENSE APPROVALS
Ald. Fiedler moved to recommend approval of a regular Operator’s License for
Allison Hakala, Roger Heinichen, David Kotecki, Donna Kuri-Marg, Dennis
Radiske and Lee Schwarten subject to the licensing requirements being
completed prior to issuance. Ald. Snead seconded; motion carried.
The following applications to renew a Dog Fancier Permit for 2010 were received:
Blawat (W141 S7601 Freedom Avenue)
Hackl (S63 W12820 Emerson Drive)
Hassmann (S102 W21340 Kelsey Drive)
Hench (S78 W18232 Lions Park Drive)
Kubisiak (W142 S6930 Belmont Drive)
Rowell (S77 W16555 Bridgeport Way)
Ryback (W147 S6690 Woodland Place)
Schachner (W200 S8425 Woods Road)
Starosta (S63 W12440 Emerson Drive)
Several of the applicants were present. The Mayor stated that no issues were brought
forward by the Police Department, Building Department, or any adjacent neighbors.
Ald. Werner moved to approve. Ald. Snead seconded; motion carried.
Ald. Fiedler moved to recommend approval of a Class “A” Beer License and
“Class A” Intoxicating Liquor License for Walgreens located at S79 W18885
Janesville Road and Walgreens located at S70 W15775 Janesville Road. Ald.
Snead seconded. The appointed agents, Linda Wasiak and Amy Nowak, were
present. The stores are proposing to sell a small selection of beer and wine. Mayor
Johnson stated that the establishments need to make sure that a sufficient number of
licensed operators are on the premises at all time. Ms. Wasiak stated the intention was
to license all employees. The Mayor also noted that the Police Department was very
aggressive regarding enforcement. Motion carried.
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November 24, 2009
NEW BUSINESS
Recommend Approval of Little Muskego Lake District Weed Tipping Agreement
Mayor Johnson stated the Parks and Recreation Board recommended approval of the
lease agreement for 2010. He noted that the City Attorney recommended the last
sentence under the “Rental Section” read as follows: “This site is to be used for
emergency weed tipping only on Saturdays and after 5:00 p.m. on weekdays and during
the entire term of the Lease shall not exceed 20 truckloads of weeds, each truckload not
to exceed 12 cubic yards.” Ald. Borgman noted there were no problems this past year;
the site is not used much. Ald. Fiedler moved to recommend approval with the
revised language suggested by the City Attorney. Ald. Snead seconded; motion
carried.
Recommend Approval of Fee Schedule for Permits/Licenses Issued by the Clerk-
Treasurer’s Office
Jill Blenski stated that the Clerk’s office is requesting that a revised fee schedule be
adopted for the permits and licenses issued by the department. The fees for Peddlers,
Solicitors and Transient Merchants were removed from the Municipal Code when
Ordinance #1308 was prepared. The annual fees for Peddlers and Transient
Merchants are based on a calendar year. Section 12.03 currently provides that the fee
be reduced to one half after July 1. The revised schedule removes this provision for
Transient Merchants. A transient merchant temporarily sells from a fixed location. The
Clerk’s office believes the fee should be the same for the entire year regardless of when
the sale is conducted. The Deputy Clerk also noted that the fee that the City is charged
by the Wis. Department of Justice for record checks was recently increased from $5 to
$7. The proposed fee schedule reflects that the investigation fee will be $5 plus the fee
charged by the Wis. Department of Justice. The current fee for investigations is $10
and would increase to $12. All the remaining fees are the same. Ald. Fiedler moved
to recommend the proposed fee schedule. Ald. Werner seconded; motion
carried.
Recommendation Regarding Agreement with Tess Corners Volunteer Fire
Department for Fire Protection for 2010
The Mayor stated the language is the same as the current agreement with the exception
of the dollar amount. Ald. Snead moved to recommend approval. Ald. Fiedler
seconded; motion carried.
Recommendation Regarding Agreement with Tess Corners Volunteer Fire
Department for Ambulance Services for 2010
The Mayor stated the language is the same as the current agreement. Ald. Snead
moved to recommend approval. Ald. Werner seconded; motion carried.
Recommendation Regarding Business Insurance Policies for 2010
Mayor Johnson removed this item.
Recommendation Regarding Health Insurance Contract for 2010
Sharon Mueller stated the Humana renewal rates reflected a 24% increase. She and
the Mayor obtained quotes from other carriers. The Statewide Plan under WPS Health
Insurance closely matches the City’s current benefit package. WPS currently does not
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November 24, 2009
contract with Aurora. To address that issue, WPS proposed the HEOS Plan. The
HEOS Plan includes Aurora. The Finance Director and Mayor are recommending the
City contract with WPS for health insurance for 2010. Employees will have the option to
choose between the two plans. Employees who do choose HEOS will have to pay the
cost differential. The monthly premiums are as follows:
Option A Option B
HEOS Plus Statewide
Type of Contract
Single Member $ 612.84 $ 559.60
Limited Family $1,290.16 $1,181.63
Family $1,851.40 $1,695.65
Ald. Fiedler moved to recommend approval. Ald. Snead seconded; motion
carried.
Recommendation Regarding Baker Tilly Virchow Krause LLP Engagement Letter
The Finance Director stated the engagement letter outlines the fees and services to be
provided for the audit of the City’s 2009 financial statements. The increase in fees is
minimal. Ald. Fiedler moved to recommend approval. Ald. Snead seconded;
motion carried.
Recommendation Regarding Severance Pay Plan and Separation Agreement and
General Release
Mayor Johnson stated that the Separation Agreement and General Release is the same
document as the one used last year. The Finance Director prepared a Severance Pay
schedule that reflects a payment to three employees; two are part-time. The Mayor said
the Council will have to determine if the part-time employees would receive severance
pay. Based on last year’s pay plan, a full-time employee receives 25 hours per years of
service. The payment for part-time employees would be pro-rated. The funding would
come from the Compensated Absences Account. Ald. Werner stated he supports
severance pay for the part-time employees. Ald. Werner moved to recommend
approval of the Separation Agreement and Severance Pay Plan to include the
affected part-time employees. Ald. Snead seconded; motion carried. The Mayor
stated the issue would be placed on the December Council agenda.
Recommendation Regarding Dedication and Acceptance of Public Improvements
in and for Copper Oaks Subdivision
City Engineer Simpson stated all punch list items have been completed. He is
recommending that the public improvements be accepted for the Copper Oaks
Subdivision. In addition, a release of the letter of credit and developer’s deposit is also
recommended. Ald. Fiedler moved to recommend approval. Ald. Snead
seconded; motion carried.
Recommendation Regarding Payment Option for the Purchase of the Pierce
Pumper
The Mayor stated that the special committee established to review the purchase of a
new pumper has recommended approval. There are payment options available. If the
vehicle is paid for at the time the contract is signed, the City could save $12,497. Ald.
Snead moved to recommend approval. Ald. Werner seconded. The City Attorney
has expressed concern about paying for the pumper prior to delivery. The Mayor said a
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November 24, 2009
bond could be obtained. He noted that the Finance Committee chose not to require a
bond when the quint was purchased in 2008. The Mayor noted that the Dun &
Bradstreet Report indicates that Pierce is very highly rated. Ald. Fiedler stated he
preferred that a bond be submitted. Ald. Fiedler moved to amend the approval
recommendation to include the bond requirement not to exceed $2,000. Ald.
Snead seconded; motion carried.
VOUCHER APPROVAL
Ald. Fiedler moved to recommend approval of Utility Vouchers in the amount
$59,177.30. Ald. Snead seconded; motion carried.
Ald. Fiedler moved to recommend approval of General Vouchers in the amount of
$391,331.30. Ald. Snead seconded; motion carried.
Ald. Fiedler moved to recommend approval of Wire Transfers for Debt Service in
the amount of $830,525. Ald. Snead seconded; motion carried.
ADJOURNMENT
Ald. Snead moved to adjourn the meeting at 6:22 p.m. Seconded by Ald. Fiedler;
motion carried.
Jill Blenski, CMC
Deputy Clerk