FCM20091013
CITY OF MUSKEGO Approved
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, October 13, 2009
Muskego City Hall, Aldermen’s Room
Mayor Johnson called the meeting to order at 5:47 p.m. Present: Committee Members
Ald. Fiedler, Werner and Snead, Finance Director Sharon Mueller, Community
Development Director Jeff Muenkel and Clerk-Treasurer Janice Moyer. Ald. Harenda,
Borgman, Schneider and Schaumberg were also present. Those present recited the
Pledge of Allegiance. The Clerk stated that the meeting was noticed in accordance with
the open meeting law.
APPROVAL OF MINUTES
Ald. Snead moved for approval of the September 22, 2009 minutes. Ald. Werner
seconded; motion carried.
LICENSE APPROVALS
Ald. Fiedler moved to recommend approval of a regular Operator’s License for
Nancy Black, Bobbie Bruchu, Aubry Burns, Trista Clements, Tiffany Douglas,
Christina Marigomen, Loretta Mitchell, Chintan Patel, Suzette Roushia, Nicholas
Whittaker, Maureen Wiess subject to the licensing requirements being completed
prior to issuance. Ald. Werner seconded; motion carried.
Library Director Jane Genzel was present on behalf of the Friends of Muskego Public
Library. The organization submitted an application to serve wine at a social to be held
on Friday, November 13. This will be held the night before the “Murder and Mayham in
Muskego” event, which will take place on November 14, 2009. Ald. Werner moved to
recommend approval. Ald. Snead seconded; motion carried.
NEW BUSINESS
Approve Purchase of Tax Receipting Software from Banyon Data Systems, Inc.
Clerk-Treasurer Moyer stated there are issues related to the current tax collection
process, which are:
No real-time posting of payments.
Double payment of taxes
Prior to escrow payments being entered, tax key numbers must be looked up.
Payment entry into a cash receipting system that does not have the taxpayer’s billing
information.
She is requesting that software be purchased from Banyon Data Systems, Inc. at a cost
of $4,830. The software is a tax-receipting program that will allow use of the billing
information from Waukesha County during the data entry process. Payment information
will be posted in real time. This will allow the City to provide better customer service
and remedy the existing issues. Banyon Data Systems, Inc. is currently used by 50% of
Waukesha County. Ms. Moyer stated that the software was not budgeted for. The
Mayor has indicated that there are funds remaining from the roof replacement at one of
the fire stations. Ald. Fiedler moved to approve. Ald. Snead seconded; motion
carried.
Finance Committee Meeting Page 2
October 13, 2009
Recommend Authorization to Apply for 2010 Urban Forestry and Urban Forestry
Catastrophic Storm Grant
Mr. Muenkel stated that the City has applied for this grant in the past and has received
funding the various projects. The City proposes to do the following projects, with the
grant paying 50% of the cost:
Planting trees in the Business (Industrial) Park
Planting trees and shrubs at Moorland Park
Conducting a citywide street and park inventory
Staff training
The total cost of the above projects is estimated at $35,361. The City would receive
$16,680.50 upon completion of the projects. Ald. Werner moved to recommend
authorization to apply for the grant. Ald. Fiedler seconded; motion carried.
Recommend Award of Bid for Hardtke Drive Storm Sewer Project, Hardtke Drive
and Vine Street
The following bids were received:
Contractor Bid
DFI Tomasini, Inc. $165,970.00
Globe Contractors, Inc. 147,507.00
Woleske Construction 164,919.00
The Wanasek Corp. 153,298.00
Musson Brothers, Inc. 180,205.00
Vinton Construction Co. 123,577.49
Mann Bros. Inc. 188,943.00
S & L Underground & Trucking, Inc. 157,745.00
Rawson Contractors, Inc. 124,261.00
C. W. Purpero, Inc. 155,347.00
A. W. Oakes & Son 197,418.00
Powers Lake Construction Company, Inc. 180,267.00
United Sewer & Water, Inc. 173,938.00
Mainline Sewer & Water, Inc. 147,457.00
Willkomm Excavating & Grading, Inc. 200,745.25
Reesman’s Excavating & Grading, Inc. 189,207.45
UPI Construction 143,203.00
Mr. Muenkel stated that the City Engineer is recommending that the low bid submitted
by Vinton Construction Co. in the amount of $123,577.49 be accepted. Ald. Snead
moved to award the bid to Vinton Construction Co. Ald. Fiedler seconded;
motion carried.
Recommend Authorization for the Mayor to Approve Vouchers
Mayor Johnson stated this is done annually because the last Council meeting in
December is canceled. Ald. Werner moved to recommend approval. Ald. Snead
seconded; motion carried.
Finance Committee Meeting Page 3
October 13, 2009
Recommendation Regarding Reduction in Letter of Credit for Muskego
Commerce Center East I in the Amount of $676,224.91
Mr. Muenkel stated that some grading and road improvements have been completed
just north of the Wal-Mart site. Ald. Fiedler moved to recommend approval. Ald.
Snead seconded; motion carried.
Recommendation Authorizing the Community Development Authority (CDA) the
Expenditure of Funds Not to Exceed $35,000 Relating to Requests for Proposals
for Muskego Business Park Entry Signage
Mr. Muenkel stated one of the main objectives of the new Redevelopment District #3
was beautification of Muskego’s Business Park. The first project that the CDA wants to
complete is new entryway signage. The CDA will choose a final design in the near
future for four new signs. The cost will not exceed $35,000. Ald. Borgman encouraged
the CDA to choose features that would be consistent with the City’s new gateway
signage. Ald. Werner moved to recommend that the CDA be authorized to expend
not more than $35,000 for new business park entry signage. Ald. Snead
seconded; motion carried.
Recommendation Regarding Acquisition of Water Main Easements for Well 13
Water Main Loop for Radjenovich, Fugarino, Balcerak and Wichgers
Mr. Muenkel stated that easements are necessary from four property owners adjacent
to Well #13. The final documentation is subject to approval of the City Attorney. Ald.
Fiedler moved to recommend the following:
Milan & Milica Radjenovich (2202.152) Easement Purchase Price $3,000
Easement Disturbance Agreement $1,800
James & Maureen Fugarino (2197.191) Easement Purchase Price $9,900
Easement Disturbance Agreement $5,950
John & Laura Balcerak (2197.192) Easement Purchase Price $9,800
Easement Disturbance Agreement $5,300
Charles & Michelle Wichgers (2202.151) Easement Purchase Price $9,000.00
Easement Disturbance Agreement $5,400
Ald. Snead seconded; motion carried.
Recommendation Regarding St. Paul’s Developer’s Agreement and Letter of
Credit
Mr. Muenkel stated that a Developer’s Agreement and Letter of Credit ($77,640) for St.
Paul’s Church is needed for water main improvements. The City Attorney has reviewed
the documentation. Ald. Fiedler moved to recommend approval. Ald. Werner
seconded; motion carried.
VOUCHER APPROVAL
Ald. Fiedler moved to recommend approval of Utility Vouchers in the amount
$303,805.27. Ald. Snead seconded; motion carried.
Ald. Fiedler moved to recommend approval of General Vouchers in the amount of
$623,987.93. Ald. Werner seconded; motion carried.
Finance Committee Meeting Page 4
October 13, 2009
ADJOURNMENT
Ald. Snead moved to adjourn the meeting at 6:12 p.m. Seconded by Ald. Fiedler;
motion carried.
Jill Blenski, CMC
Deputy Clerk