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FCM20090428 CITY OF MUSKEGO Approved 5/12/2009 FINANCE COMMITTEE MINUTES Audio Recording Available Tuesday, April 28, 2009 Muskego City Hall, Aldermen’s Room Mayor Johnson called the meeting to order at 5:46 p.m. Present: Committee Members Ald. Fiedler, Werner, and Snead. Also in attendance: Ald. Harenda, Borgman, Schneider and Schaumberg, Finance Dept. Supervisor Mueller, and Deputy Clerk Blenski. Those present recited the Pledge of Allegiance. The Clerk stated that the meeting was noticed in accordance with the open meeting law. LICENSE APPROVALS Ald. Werner moved to recommend approval of a regular Operator’s License for Johanna Ackmann, Susan Balistreri, Terra Felton, Paul Forbes, John Krause, Kelley Nelson, Alena Mendez, Michele Rick and Brandon Stoflet subject to the licensing requirements being completed prior to issuance. Ald. Snead seconded; motion carried. Mr. Alan Jankowski was present regarding an Outside Dance Permit and temporary amendment to the licensed premise for A.J.’s Bar and Grill, S90 W13970 Boxhorn Drive. Mr. Jankowski is planning an event to mark the establishment’s one year anniversary on June 13. He is requesting a 10:30 p.m. end time for the outside activities, but indicated that the music should actually end around 9:00 or 9:30 p.m. Ald. Fiedler noted that he has never received any complaints about this establishment, which is in his district. Ald. Snead moved to recommend approval of an Outside Dance Permit and Temporary Amendment to the Licensed Premise for A. J.’s Bar and Grill for June 13, 2009 until 10:30 p.m. Ald. Fiedler seconded; motion carried. Frank Shook was present on behalf of the All MHS Class Reunion. A reunion event is planned for September 5 at Veteran’s Park, and an application for a temporary license to sell wine and fermented malt beverages has been submitted. He stated two other reunion events were held in the past (1999 and 2004) and there were no issues. Mr. Shook stated wristbands would be used to identify the individuals that are underage. Beer will be sold in a tent. Security will patrol the grounds. The organization is working on obtaining the required insurance for the event. Cleanup will take place the next day. No City equipment will be utilized. The event is proposed to last until midnight. Mayor Johnson instructed Mr. Shook that anyone under 21 cannot be in the beer tent. Ald. Werner suggested that different colored wristbands be used to distinguish those individuals that are under 21. In addition, there should be a fence around the beer tent and it must be monitored so only people 21 or over are allowed inside. Mayor Johnson stated midnight was too late. Mr. Shook agreed that the event could be held from 4:00 p.m. until 11:00 p.m. Ald. Werner moved to recommend a temporary license to sell wine and fermented malt beverages for All MHS Class Reunion for September 5, 2009 from 4:00 p.m. until 11:00 p.m. subject the required certificate of insurance being submitted. Ald. Fiedler seconded; motion carried. Ald. Werner reminded Mr. Shook that the area needs to be cleaned up after the reunion. This is in his district and he does not want to receive any complaints. Finance Committee Meeting Page 2 April 28, 2009 NEW BUSINESS Review Information Regarding Recent Liquor Law Violation at Muskego Gateway Police Chief Geiszler was present as well as Mr. Sam Diamantopoulos, the agent for the liquor license held by Diamond Sports Lounge, LLC (dba Muskego Gateway Entertainment Complex). There was a recent violation at the establishment. The Chief stated an alcohol enforcement initiative was conduced in February. Sales to two underage individuals took place. Mr. Diamantopoulos stated he was not present at the time; the employee responsible for the sale was terminated. He apologized for the incident. Mayor Johnson stated the City takes sales to underage individuals very seriously. Review and Recommendation Regarding Change to Job Descriptions The Mayor stated this was discussed at a previous Committee of the Whole meeting. The job descriptions for the Finance Department Supervisor and Police Department Administrative Assistant were revised as recommended by Public Sector Personnel Consultants. The new position titles reflected by the job descriptions will be Finance Director and Police Department Executive Assistant. Ald. Fiedler moved to recommend approval. Ald. Snead seconded; motion carried. Review and Recommendation Regarding 2008 Salary Range Table for Nonrepresented Personnel The Mayor stated the proposed table was also reviewed by the Committee of the Whole. The table is the result of the study done by Public Sector Personnel Consultants. No adjustments to any employee’s wages are proposed. Ald. Werner moved to recommend approval of the table (as attached). Ald. Snead seconded; motion carried. Review and Recommendation Regarding Procedure for Promotions for Nonrepresented Personnel Mayor Johnson stated a few minor revisions were made to the policy. The final language is as follows: “An employee promoted to a new position will be placed at 85% of the non-represented salary range midpoint for the new position or receive a 6% increase, whichever is greater. For those placed at 85% of midpoint, the employee will move to 92.5% of midpoint upon the first anniversary date of the promotion. Upon the second anniversary date of the promotion, the employee will then move to 100% of midpoint. If the promoted employee initially receives a 6% increase, the employee will move to the next step increase, receive a 7% increase or will follow the City’s salary plan upon the first anniversary date of the promotion, whichever is greater. In no case will the step increases exceed 100% of midpoint. All step increases will be subject to a satisfactory evaluation. Following the first year of promotion, the employee will not receive Pay for Performance (PFP) adjustments during the period that he/she receives the step increases as a result of the promotion. Thereafter, the employee’s salary will be determined by the City’s salary plan with the exception of those who were promoted on a date other than January 1. For those employees, the PFP adjustments will be prorated. Finance Committee Meeting Page 3 April 28, 2009 Certain employees within the police department may need to be evaluated outside of this policy because of the narrow salary spread between ranks.” Ald. Fiedler stated the term, “satisfactory evaluation” should be defined. Ald. Snead suggested language could be added to note that the satisfactory evaluation was in accordance with the existing rating scale that is used. Ald. Fiedler moved to recommend approval of the procedure with language added as proposed. Ald. Snead seconded; motion carried. Review and Recommendation Regarding Bi-weekly Salaries for Recent and Past Employee Promotions The Mayor stated the proposed increases reflect the criteria established by the promotion policy. Three employees were recently promoted. The annual salaries as of January 1, 2009 for those employees would be as follows: Position Annual Salary Bi-Weekly Salary Community Development Director $82,865 $3,187 IS/GIS Coordinator $66,344 $2,552 Library Director $61,606 $2,369 In addition, as a result of the new salary ranges and promotion policy, the salaries of several employees who were promoted in the past should be adjusted as follows: Position Annual Salary Bi-Weekly Salary Finance Director $84,053 $3,233 Lieutenant Kaebisch $74,291 $2,857 Lieutenant Kraus $74,289 $2,857 Sergeant Lynkiewicz $67,303 $2,589 Sergeant Rozeski $67,303 $2,589 Chief Geiszler requested that consideration be given to place Sgt. Dornbach at 101% of midpoint because he has been in a supervisory position for approximately one year longer than Sgts. Lynkiewicz and Rozeski. Placing him at 101% of midpoint would result in an annual increase of $563 above his current salary. Ald. Fiedler moved to recommend approval of the above salaries including the addition of Sgt. Dornbach with an annual salary of $67,976 ($2,614 bi-weekly). Ald. Snead seconded; motion carried. Review and Recommendation Regarding Participation in the Wisconsin Length of Service Award Program The Mayor stated the Committee of the Whole discussed participating in the Wisconsin Length of Service Award program. A resolution is on the Council agenda to initiate participation. Ald. Borgman noted that the retention proposal was still unresolved. Mayor Johnson stated that was a separate issue. Ald. Werner stated that $20,000 was budgeted for participation in the program. Ald. Werner moved to recommend participation in the Wisconsin Length of Service Award Program. Ald. Snead seconded; motion carried. Review and Authorization to File Application for Safe Drinking Water Fund Loan Program and Review and Recommendation Regarding Official Intent to Reimburse Expenditures for Safe Drinking Water Fund Loan Program Finance Committee Meeting Page 4 April 28, 2009 Utilities Superintendent Kloskowski was present. He stated that in December Ruekert & Mielke notified the City that some stimulus funds may be available through the Safe Drinking Water Fund Loan Program. There are several potential projects that would qualify for the program, which include the abandonment of Well 5, construction of a pumping station for Well 9 and construction of a small piece of water main for Well 13. rd The DNR is anticipating funding 30 projects. The City is ranked 23. The estimated cost for the projects is $1,000,000, with the potential that the City would receive grants for 50%. Mr. Kloskowski stated there are resolutions on the Council agenda tonight to authorize the filing of an application for the program and also to declare that the City will pay the loan back. The City would have to expend the money and be reimbursed. Mr. Kloskowski stated these projects would have to be done within the next two years any way. Ald. Fiedler moved to recommend approval. Ald. Snead seconded; motion carried. Review and Recommendation Regarding Purchase of Leaf Vacuum Machine Ald. Snead stated that the Public Works Department currently has one leaf pickup machine. The department is requesting to purchase a second machine, which would serve as a backup and also provide faster pickup service. The cost of the machine is $26,000. The Public Works Committee has recommended approval of the purchase. Ald. Fiedler moved to recommend approval. Ald. Snead seconded; motion carried. Review and Recommendation Regarding Contract for Professional Real Estate Services between Single Source, Inc. and the City of Muskego (Acquisition of Water Main Easements for Well 13) The Mayor distributed a revised contract with changes as requested by the City Attorney. The City needs to obtain easements from four properties for the Well 13 water main loop. The City Engineer recommends entering into a contract with Single Source, Inc. to acquire the necessary easements. Ald. Werner moved to recommend approval. Ald. Fiedler seconded; motion carried. VOUCHER APPROVAL Ald. Fiedler moved to recommend approval of Utility Vouchers in the amount of $457,433.88. Ald. Snead seconded; motion carried. Ald. Fiedler moved to recommend approval of General Vouchers in the amount of $438,758.49. Ald. Snead seconded; motion carried. Ald. Fiedler moved to recommend approval of Wire Transfers for Debt Service in the amount of $928,343.96. Ald. Snead seconded; motion carried. ADJOURNMENT Ald. Snead moved to adjourn the meeting at 6:40 p.m. Seconded by Ald. Fiedler; motion carried. Jill Blenski Deputy Clerk