FCM20090310
CITY OF MUSKEGO Approved 4/14/2009
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, March 10, 2009
Muskego City Hall, Aldermen’s Room
Mayor Johnson called the meeting to order at 5:45 p.m. Present: Committee Members
Ald. Snead, Werner and Schaefer. Also in attendance: Recording Secretary McMullen,
City Engineer Simpson, and Finance Dept. Supervisor Mueller. Those present recited
the Pledge of Allegiance. The Secretary stated that the meeting was noticed in
accordance with the open meeting law on March 6, 2009.
APPROVAL OF MINUTES
Ald. Snead moved for approval of the February 24, 2009 minutes. Ald. Schaefer
seconded; motion carried.
LICENSE APPROVALS
Ald. Schaefer moved to recommend approval of a regular Operator’s License for
Marc Cesarec and Anna Wolf subject to the licensing requirements being
completed prior to issuance. Ald. Snead seconded; motion carried.
Ald. Werner moved to recommend approval of a Temporary License to Sell
Fermented Malt Beverages for Bethlehem Lutheran Church, W124 S9995 North
Cape Road, for April 18, 2009. Ald. Schaefer seconded; motion carried.
Mr. Ken Haima was present on behalf of the Muskego Players. An application for a
Temporary License to Sell Fermented Malt Beverages and Wine was submitted for a
Murder Mystery event to be held March 20, 21 and 22, 2009 at Facets Community
Theater. Ald. Werner moved to recommend approval of a Temporary License to
Sell Fermented Malt Beverages and Wine for the Muskego Players for an event to
be held on March 20, 21 and 22, 2009. Facets Community Theater is located at S83
W18430 Saturn Drive. Ald. Snead seconded; motion carried.
NEW BUSINESS
Review and Recommendation Regarding Invoice Submitted by Schaefer
Snowplowing & Grading for Snow Removal
Mr. Bob Schaefer was present. Mayor Johnson stated that the voucher to pay the
invoice for snowplowing and salting the two Muskego Volunteer Fire Company parking
lots was removed at the last meeting because the Committee had some questions. The
Mayor reported that in comparing the costs for Tess Corners, he found them to be
similar. In addition, the fire company has a contract with Schaefer Snowplowing &
Grading. The invoice is consistent with the contract. The Mayor recommends payment.
Ald. Werner moved to recommend that the invoice be paid. Ald. Snead seconded.
Ald. Schaefer stated she did not have a conflict regarding this issue. Motion
carried.
Review and Recommendation Regarding Request by Tess Corners Fire
Department to Purchase New Rescue Equipment
Mayor Johnson stated that the fire department is purchasing a new ambulance. As part
of the purchase, they submitted a request for a power cot and a stair chair with money
Finance Committee Meeting Page 2
March 10, 2009
to be taken from the Rescue Special Revenue Fund. Ms. Mueller stated that at the end
of 2008, there was $150,000 of fund balance in the account. However, the majority of
that fund balance is made up of receivables. There are approximately $89,000 of
receivables that are over 180 days. The uncollectible portion is typically 17%. Ms.
Mueller stated the $150,000 should be reduced by $30,000.
Ald. Schaefer moved that approval of the funding for the requested equipment be
subject to one of the extra trucks eventually being stationed at Station 4 on
Racine Avenue. Ald. Snead seconded. Ald. Snead expressed concern about the
City telling the fire department where to locate its equipment. She would like to discuss
with the fire department first and does not believe approval of the proposed purchase
should be contingent upon where a truck is located. Ald. Werner agreed and noted that
conditions are typically not placed on approvals of this type. He suggests that the issue
be discussed with the chief and appropriate staff at the time the contract is renewed.
Ald. Schaefer stated her concern was that one of the older pieces of equipment would
be sold when it could potentially be used somewhere. Ald. Werner suggested that the
issue be placed on a future Council agenda. Ald. Snead agreed. She supports
recommending approval of the purchase as requested and then having a discussion
with the fire department about equipment location. It is her recollection that it is the
intention of the fire department to have an ambulance at each station in the future. Ald.
Schaefer requested the issue be placed on a future Committee of the Whole agenda.
Mayor Johnson stated he would contact the fire department and report what their
intentions are at the next meeting. Ald. Schaefer withdrew her motion. Ald. Snead
withdrew her second. Ald. Schaefer moved to recommend approval of the
following:
Power-Pro Cot $ 10,570
Stair-Pro Chair 2,599
Total $ 13,169
Ald. Snead seconded; motion carried.
Review and Recommendation Regarding Enterprise Banking Services Agreement
with U.S. Bank
Mayor Johnson stated the State of Wisconsin did an RFP for banking services. U.S.
Bank was chosen. The State entered into an agreement with U.S. Bank for services.
The bank fees outlined in the agreement are at a reduced rate. Municipalities can also
receive these same rates, which would save the City a substantial amount of money on
an annual basis. In order to receive the reduced rates, the City has to enter into an
Enterprise Banking Services Contract with U. S. Bank, which the Mayor and Clerk-
Treasurer are recommending. Ald. Werner moved to recommend approval. Ald.
Snead seconded; motion carried.
Review and Recommendation Regarding Dedication and Acceptance of Public
Improvements in and for Belle Chasse Phase #1 Subdivision
City Engineer Simpson was present; he stated that all of the improvements for the
subdivision were now complete, and the developer is requesting acceptance. Ald.
Snead moved to recommend acceptance. Ald. Schaefer seconded; motion
carried.
Finance Committee Meeting Page 3
March 10, 2009
Review and Recommendation Regarding Dedication and Acceptance of Public
Improvements in and for Woodland Creek Estates Subdivision
City Engineer Simpson stated Woodland Creek Estates and Woodland Creek Estates
Addition #1 were both constructed at about the same time. The required improvements
have been completed except for the final lift of asphalt. Mr. Simpson recommends that
the City accept the dedication of public improvements. Ald. Snead moved to
recommend acceptance. Ald. Schaefer seconded; motion carried.
Review and Recommendation Regarding Dedication and Acceptance of Public
Improvements in and for Woodland Creek Estates Addition #1 Subdivision
Mr. Simpson recommends that the City accept the dedication of the public
improvements. Ald. Snead moved to recommend acceptance. Ald. Schaefer
seconded; motion carried.
Review and Recommendation Regarding Dedication and Acceptance of Public
Improvements for Muskego Commerce Center West, Reduction in Letter of Credit
and Payment of Grant to Ace Industrial Properties, Inc.
City Engineer Simpson stated the Commerce Center West Development has completed
all the required improvements except the final lift of asphalt. The consulting engineers
have recommended a reduction in the Letter of Credit. Mr. Simpson recommends
acceptance of the improvements and reducing the Letter of Credit with the remaining
balance to be $98,725.20. Mayor Johnson stated payment of the grant is in accordance
with the Development Agreement with respect to tax incremental financing. The City
agreed to pay Ace Industrial Properties $2,200,000 for construction of the infrastructure
and the GE plant. Ald. Werner moved to recommend acceptance of the
improvements, reduction in the Letter of Credit and payment of grant to Ace
Industrial Properties, Inc. Ald. Snead seconded; motion carried.
VOUCHER APPROVAL
Ald. Snead moved to recommend approval of Utility Vouchers in the amount of
$54,787.64. Ald. Schaefer seconded; motion carried.
Ald. Snead moved to recommend approval of Tax Checks in the amount of
$2,739.82. Ald. Schaefer seconded; motion carried.
Ald. Snead moved to recommend approval of General Vouchers in the amount of
$771,902.91. Ald. Schaefer seconded; motion carried.
FINANCE SUPERVISOR’S REPORT
Ms. Mueller stated that 2008 year-end numbers would be available shortly.
ADJOURNMENT
Ald. Snead moved to adjourn the meeting at 6:15 p.m. Seconded by Ald.
Schaefer; motion carried.
Jill Blenski
Deputy Clerk