FM20080610
CITY OF MUSKEGO Approved 6/24/2008
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, June 10, 2008
Muskego City Hall, Aldermen’s Room
Mayor Johnson called the meeting to order at 5:45 p.m. Present: Committee Members
Ald. Snead, Werner and Schaefer. Also in attendance: Ald. Borgman (arrived at 5:50
p.m., Schneider (arrived at 5:55 p.m.), Fiedler (arrived at 6:10 p.m.), Pavelko (arrived at
6:25 p.m.), City Administrator Sheiffer, Police Chief Geiszler, Clerk-Treasurer Moyer,
Deputy Clerk Blenski, and those per the attached list. Those present recited the Pledge
of Allegiance. Ald. Fiedler and Pavelko arrived during the meeting.
The Deputy Clerk stated that the meeting was noticed in accordance with the open
meeting law on 6/6/2008.
REVIEW OF MINUTES OF PREVIOUS MEETING
Ald. Schaefer moved for approval of the minutes of 5/27/2008. Ald. Snead
seconded; motion carried.
NEW BUSINESS
Review and Recommendation Regarding Proposal for Strategic Planning and
Organizational Development Submitted by The Reid Group
Mayor Johnson stated the concern is the cost ($20,000). The City reviewed a proposal
for strategic planning last year and the cost was significantly less. Mr. Bob Melcher was
present to support acceptance of the proposal submitted by The Reid Group. He stated
there were differences between the two proposals. The first proposal would not have
provided a complete action plan. The proposal submitted by The Reid Group would
include more consultation time with the Council, staff and citizens. Follow up would also
be provided. Mr. Melcher stated that the level of expertise and education that would be
provided by The Reid Group justified the fee. Ald. Werner acknowledged the
consultant’s qualifications; however, he cannot support the expenditure of $20,000 at
this time. The other committee members agreed that strategic planning was important,
but that the expenditure was not feasible at this time. Ald. Werner recommended
allocating money in the 2009 budget for this purpose. Mr. Melcher stated that the
committee should consider the proposal especially in light of the City Administrator
leaving. The consensus of the committee was to not move forward at this time.
LICENSE APPROVALS
Ald. Werner moved to recommend approval of a regular Operator’s License for
Jason Beyer, Mary De Battista, Lisa Fox, Dorothy Golembiewski, Robert T.
Hinners, Heidi Kirchner, Colleen Lesser, Rita Lufkin, Rachel Mueller, Rachel
Obernberger, Tammy O’Connell, Karyn Radtke, Kevin Sheridan, Christina Smith,
Suzanne Terry and Krysta Van Scoy subject to the licensing requirements being
completed prior to issuance. Ald. Snead seconded; motion carried.
Ald. Werner moved to recommend approval of the following licenses contingent
on the receipt of favorable police reports:
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June 10, 2008
Class “A” Fermented Malt Beverages
Johnny’s Petroleum Products, Inc.
Kwik Trip, Inc.
Shujal Group, Inc. d/b/a Citgo
“Class A” Fermented Malt Beverages & Intoxicating Liquors
Aldi, Inc.
Jay Petroleum, Inc. d/b/a Muskego Shell
Loomis Petro Mart, Inc.
Muskego Market Place Foods, Inc. d/b/a Sentry Foods
O’Connor Petroleum Co., Inc. d/b/a Jetz Convenience Center
Phil Express Mart, LLC d/b/a Muskego Mobil
Ultra Mart Foods, LLC d/b/a Pick ‘n Save #6381
Class “B” Fermented Malt Beverages
PH Green Bay LLC d/b/a Pizza Hut
Schultz Resort Rod & Gun Club
“Class B” Fermented Malt Beverages & Intoxicating Liquors
A.J.’s Business Corp. d/b/a A.J.’s Bar & Grill and Class “A” Dance Hall
Bonnie Acker d/b/a R & B’s Stage Coach Inn and Class “B” Dance Hall
Alpine Lanes of Muskego, Inc. and Class “A” Dance Hall
Beach Club, Inc. d/b/a Amann’s Beach Club and Class “A” Dance Hall
Delta Family Restaurant
Dewey, Cheetum and Howe, Inc. d/b/a Denoon Saloon
Diamond Sports Lounge, LLC d/b/a Muskego Gateway Entertainment Complex and
Class “A” Dance Hall
D. & C. Hewitt, Inc. d/b/a DJ’s Pub & Grill and Class “A” Dance Hall
Loreen Klauser d/b/a Hunter’s Nest and Class “A” Dance Hall
LAAM, Inc. d/b/a Leah’s Italian Restaurante
Lynway, Inc. d/b/a Bushy’s Pub & Grill and Class “A” Dance Hall
T. and M. Mather d/b/a Mather Lanes and Class “B” Dance Hall
Muskego Lakes Corporation
d/b/a Muskego Lakes Country Club and Class “A” Dance Hall
Muskego Moose Lodge and Class “A” Dance Hall
Pastas & Pizzas Paddock Lake d/b/a Pastas and Pizzas and Class “B” Dance Hall
Pioneer Inn Enterprises, Inc. d/b/a Marx Pioneer Inn and Class “A” Dance Hall
Vera Pires d/b/a Spitfires Food & Spirits and Class “A” Dance Hall
Pamela Pulver d/b/a Kara-Oke Inn and Class “A” Dance Hall
Edward Rupp d/b/a Mug-Z’s Pub & Grill and Class “A” Dance Hall
Schmidt’s Refuge LLP and Class “A” Dance Hall
Sobek’s Resort LLC and Class “B” Dance Hall
The Gingerbread Farm House d/b/a The Gingerbread House and Class “B” Dance Hall
Three H’s, Inc. d/b/a Tres Locos
Valley Green Golf Course, Inc. and Class “A” Dance Hall
Swimming Beach/Waterway Marker
Beach Club, Inc.
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June 10, 2008
Archery, Trap and Rifle
Schultz Resort Rod & Gun Club
Loreen Klauser d/b/a Hunter’s Nest
Ald. Schaefer seconded; motion carried.
Review Noise Complaints with License Holder for Danny Haskell’s, W171 S7260
Lannon Drive
Corporate agent Keri Addis and Dan Addis were present. The Mayor stated he placed
this item on the agenda after receiving several noise complaints. The alderman of the
district, Neil Borgman, was also present and confirmed that he has received complaints
as well. The Mayor stated that the complaints began in April; he acknowledged that the
Police Dept. did not find all of them to be substantiated. Mayor Johnson stated that the
amount of complaints is unacceptable. Mr. Addis stated that the establishment was
trying to work with the neighbors. Ms. Addis stated she worked at the establishment for
six years prior to taking over the business. The jukebox and sound system are the
same; nothing is different. Ald. Werner stated the situation needs to be rectified, or the
license could be at stake. He suggested reviewing this again at the end of July. He
commended the license holders for attempting to work with the neighbors. Mr. Addis
stated he would turn down the bass and adjust the speakers.
Outside Dance Permits
Bushy’s
Lynn Kurer, agent for Bushy’s Pub & Grill, S67 W14831 Janesville Road was present to
discuss her application for this year’s Bushyfest to be held July 18, 19 and 20. Police
Chief Geiszler was also present and outlined some of the issues with last year’s event.
The event does draw a substantial crowd. As a result of some of the activity on Friday
evening, three officers were placed in the vicinity on Saturday evening. There were no
noise complaints this year possibly due to the presence of the officers. Ms. Kurer stated
that she had 8 or 9 security guards present at the event on Saturday. Ald. Werner told
Ms. Kurer that the safety of the patrons is her responsibility; he suggested that she hire
more security for Saturday evening. The Mayor stated that the security must be
proactive and escort anyone intoxicated off the premises. Ald. Schaefer expressed
concern that the activity at Bushyfest is requiring the presence of police personnel at
one location possibly comprising other areas of the City. Ald. Snead noted that while
the music on Friday and Saturday ends at midnight, the outside premise of the
establishment is licensed until 1:30 a.m. The Chief confirmed that many of the
complaints received are after midnight. Ms. Kurer stated that she does not typically
serve outside until 1:30 a.m. Ald. Snead stated that the committee would carefully
review the complaints from this year’s event and the time they occur, especially the
midnight to 1:30 a.m. timeframe. She would recommend that alcohol not be allowed
outside after midnight if the data from this year is unfavorable. Ald. Snead moved to
recommend approval as follows: music until midnight Friday and Saturday and
10:00 p.m. on Sunday, licensing of the outside premise until 1:30 a.m. on Friday
and Saturday, increased security especially for Saturday evening with the
committee to review the complaints from this year’s event to determine if there
was any improvement, especially for the midnight to 1:30 a.m. timeframe. Ald.
Schaefer seconded; motion carried.
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June 10, 2008
Hunter’s Nest
Loreen Klauser submitted an application for two outside dance events. One for Sunday,
August 10 from 10:00 a.m. until 4:00 p.m. and the other for a wedding to be held on
Saturday, August 9, 2008 from 1:00 p.m. to 1:00 a.m. The committee requested
additional information from the license holder regarding the August 9 event and
requested that Mrs. Klauser attend the next meeting. Ald. Snead moved to
recommend approval of the outside dance permit for August 10, 2008 from 10:00
a.m. to 4:00 p.m. Ald. Werner seconded; motion carried.
OLD BUSINESS
Continue Discussion on Settlement Centre Barn
On the floor, deferred May 27, 2008. The Muskego Historical Society President Jerry
Hulbert was present. Mr. Hulbert stated that the building was built according to the
codes in effect at that time. The Mayor stated that the current building code that would
apply to the barn is dependent on what the structure is used for. Many structures within
the City, including school buildings constructed in the 1930’s, do not meet the current
codes. That does not make those structures unsafe. The Mayor suggests that the
issue be dropped with two caveats: the Historical Society’s use of the building be
limited to storage and that signage be put on the building that indicates it cannot be
used as a shelter. If the Historical Society wants to change the use of the building, the
organization will have to submit a plan to the City. Mr. Hulbert agreed to those terms on
behalf of the Historical Society. Ald. Werner moved that the barn can only be used
for storage, is accessible only to Muskego Historical Society volunteers, be
posted that it is not a shelter during inclement weather, and that any change in
use has to be submitted to the City by the Historical Society. Ald. Snead
seconded; motion carried. It was determined that the City would be responsible for
the building signage.
NEW BUSINESS (Continued)
Review and Recommendation Regarding Proposed Budget Amendment for
Funding for Wages for Clerk-Treasurer Department
Clerk-Treasurer Moyer was present to discuss funding for temporary help for her
department. Some of the funding will come from the Mayor’s Administrative Assistant
position, which was vacant until mid-February. However, additional funds will be
needed. A total transfer of $8,200 is requested. This includes $2,200 already paid for
temporary help and an additional 350 hours through the end of the year. The majority
of the temporary help through the remainder of the year will be needed for the fall
elections and tax collection in December. Ald. Werner moved to approve the
transfer of $8,200 for temporary help in the Clerk’s office for 2008. Ald. Schaefer
seconded; motion carried.
Review Request for Donation to Humane Animal Welfare Society (HAWS)
Correspondence was received from Leadership Menomonee Falls 2008 outlining the
problems faced by HAWS and the need for financial assistance. The Village of
Menomonee Falls has pledged $1,000. Ald. Werner moved to donate $1,000 to
HAWS because of the services that the organization provides to the community.
Ald. Snead seconded; motion carried.
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June 10, 2008
Review and Recommendation to Award Bid for Annual Road Program
The City Administrator stated that three bids for the 2008 road program were received.
It is recommended that the total alternate base bid submitted by Black Diamond in the
amount of $559,960.25 be accepted because Black Diamond is the lowest responsive
bidder. The City Administrator reviewed the work that would be included in this year’s
program. She stated that the work is done on a per unit basis so the total project cost
could change. The 2008 budget included $585,000 for major road improvements; it is
anticipated that all of those funds will be utilized. The City has applied to use revenue
from the Municipal Street Improvement Program (MSIP) to go toward this year’s
program. Some of the improvements for Martin Drive are associated with the Park
Arthur project and will be paid for with Park Dedication funds. R. A. Smith National, Inc.
has recommended award to Black Diamond. Ms. Sheiffer stated that one of the bidders
(Payne & Dolan) did not correctly complete the bid documents. As such, the attorney
has advised the City that it must consider that bid nonresponsive. Ald. Werner moved
to recommend award to Black Diamond. Ald. Snead seconded; motion carried.
Representatives of Payne & Dolan were present and disputed the award of bid to Black
Diamond. Ald. Werner stated that the committee has acted upon the advice received
from the City’s professional consultants.
Review and Recommendation to Authorize Letter Agreement with Ace Industrial
Properties, Inc.
The Mayor stated a water booster station was part of the utility approvals for Muskego
Commerce Center. It has been found that the booster station does not support the
development of the Muskego Commerce Center, but supports water to the private
parcels to the north along College Avenue. The area is within the TIF district and could
be paid for from those funds. Ald. Schaefer questioned why the properties benefiting
from the booster station would not be assessed for it. Ald. Werner supports the cost
being paid for by the TIF district. The alternative is that the utility would have to pay for
it. Ald. Werner moved to recommend approval. Ald Snead seconded. The City
Administrator noted a discrepancy in the final dollar amount. Ald. Werner moved to
amend his motion to reflect that the cost not exceed $143,650. Ald. Snead
seconded. Ald. Borgman asked for clarification as to which properties would benefit
from the booster station, and if any have requested it. He requested deferral until more
information is available regarding the need for the booster station at this time. Ald.
Werner moved to defer. Ald. Snead seconded; motion carried.
Review and Recommendation Bid for Official City Newspaper
Clerk-Treasurer Moyer stated that the only qualifying bidder at this time is Muskego
NOW. Ald. Schaefer moved to recommend acceptance of the bid submitted by
the Journal Sentinel designating the Muskego NOW as the City’s official
newspaper. Ald. Snead seconded; motion carried.
Review and Recommend Acceptance of Engagement Letter Submitted by
Maistelman & Associates, LLC
Clerk-Treasurer Moyer stated that Maistelman & Associates is the firm that was used
two years ago for the Mayor’s recall. The attorney would provide a resource to the
Clerk, if and when needed, if questions arise about the recall process. The fee is the
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June 10, 2008
same as it was two years ago. Ald. Werner moved to recommend acceptance of the
engagement letter. Ald. Snead seconded; motion carried.
The reduction in the Letter of Credit for Belle Chasse Subdivision was removed.
VOUCHER APPROVAL
The Mayor stated that the Finance Department has requested that if it is the
committee’s intent not to pay the legal expenses of the Muskego Volunteer Fire
Company that they not be included in the voucher totals. The committee agreed.
Ald. Snead moved to recommend approval of Utility Vouchers in the amount of
$46,761.37. Ald. Schaefer seconded; motion carried.
Ald. Snead moved to recommend approval of Tax Vouchers in the amount of
$41.63. Ald. Schaefer seconded; motion carried.
Ald. Snead moved to recommend approval of General Vouchers in the amount of
$490,863.77. Ald. Schaefer seconded; motion carried.
ADJOURNMENT
Ald. Snead moved to adjourn the meeting at 7:14 p.m. Seconded by Ald.
Schaefer; motion carried.
Jill Blenski, CMC
Deputy Clerk