FM20080212
CITY OF MUSKEGO Approved: 02/26/2008
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, February 12, 2008
Muskego City Hall, Aldermen’s Room
Mayor Johnson called the meeting to order at 5:45 p.m. Present: Committee Members
Ald. Melcher, Borgman and Werner. Also in attendance: Ald. Schaefer, Ald. Snead
(arrived at 5:55 p.m.) City Administrator Sheiffer, Police Captain La Tour, Plan Director
Muenkel, IS Director Sommers, Deputy Clerk Blenski, and those per the attached list.
Those present recited the Pledge of Allegiance.
The Deputy Clerk stated that the meeting was noticed in accordance with the open
meeting law.
REVIEW OF MINUTES OF PREVIOUS MEETING
Ald. Melcher moved for approval of minutes of 1/22/2008. Ald. Borgman
seconded; motion carried.
LICENSE APPROVALS
Ald. Borgman moved to recommend approval of an original Operator’s License
for Donna Bernier, Jennifer Lewandowski and Joshua Mayer subject to the
licensing requirements being completed prior to issuance. Ald. Werner
seconded; motion carried.
Mr. Al Jankowski was present regarding the application for a “Class B” Retailers’
License for the property located at S90 W13970 Boxhorn Drive. The previous
establishment was The Breakers. A. J.’s Business Corp. has applied for the license and
Mr. Jankowski will be the agent. Ald. Werner moved to recommend approval of a
“Class B” Retailers’ License for the Sale of Fermented Malt Beverages and
Intoxicating Liquor for A. J.’s Business Corp. (Agent - Al Jankowski) for the
establishment located at S90 W13970 Boxhorn Drive. Ald. Borgman seconded;
motion carried.
Ald. Borgman moved to recommend approval of a Temporary “Class B”/Class
“B” Retailers’ License for St. Leonard Congregation for March 15, 2008. Ald.
Melcher seconded; motion carried.
OLD BUSINESS
Continue Discussion on Settlement Centre Barn (Deferred 1/8/2008)
Mr. Jerry Hulbert was present as the president of the Muskego Historical Society. He
stated that the estimated cost to bring the structure up to code is $83,500, which
includes engineering fees and project administration. The question has been raised if it
would be more economical to demolish the barn and build a new one. Mr. Hulbert
presented the following information he acquired regarding the costs for a new building:
Cleary Building Corp. $83,742
New building. Does not include wood sides and shingled roof.
Concrete slab would have to be redone at an estimated cost of $20,000.
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February 12, 2008
Demolition and removal of materials not included.
Menards $29,045
Materials only. Building proposed to be larger so existing concrete pad could be
used.
Includes tin roof. Shingles cheaper but labor is much higher.
Mr. Hulbert stated he met with representatives from Strass-Maguire to review their
proposal. The initial estimate of $16,000 for engineering could be reduced to $12,000 if
the City or Historical Society would supervise the project. Once the engineering is
done, a materials list could be generated. There is a possibility that employees from the
Public Works Dept. in addition to volunteers could work on the renovation. Mr. Hulbert
stated that the building would be left as cold storage without restrooms and running
water. The Historical Society would like to participate in the project; no specific
fundraising event has been planned. A summer craft fair has been discussed. Mr.
Hulbert stated that he does not have a recommendation at this time; he is just bringing
the information forward for discussion. He noted that the cost estimates he obtained
are for a commercial building. It appears more cost effective to repair the existing
building instead of tearing it down and building a new one. The engineering really
needs to be done so a total project cost can be determined. Ald. Werner stated he
would like to see the written documentation regarding the structure and the associated
costs to repair it. Mayor Johnson stated he would provide the information.
Resident Suzi Link presented the following comments:
The building is currently in disrepair because the Historical Society of the past did
not maintain it.
If Public Works employees do the work, tax dollars are still being spent.
None of the costs being discussed were included in the 2008 budget.
A craft fair fundraiser will not bring in that much revenue.
Read concerns of Diane Ruehle regarding the Historical Society’s ability to cost
share in the project. The barn should be removed. (Ms. Ruehle was a member of
the Citizen Study Committee on the Future of City-Owned Settlement Centre
Property.)
The City should have razed the building years ago.
The City does not have any obligation to repair the building.
All community groups should be treated fairly. She believes the Historical Society is
receiving preferential treatment.
This issue will be placed on one of the March Finance Committee agendas.
NEW BUSINESS
Approve 2008 Unbudgeted Expense for Cable Club Studio Purchases
Mr. Jeff Jones was present on behalf of the Muskego Public Access Group. Mr. Jones
submitted an order for supplies on December 31, 2007 to the Parks & Recreation
Department. The intent was that the supplies were to be paid for out of the 2007
st
budget. However, the Parks & Recreation Department was closed on the 31. Mr.
Jones is requesting to purchase the items now despite the fact that they are not in the
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February 12, 2008
2008 budget. Ald. Borgman moved to approve the expenditure of $4,567.63 for the
Muskego Public Access Group. Ald. Melcher seconded; motion carried.
Review and Recommend Authorizing Membership in the Cities and Village Mutual
Insurance Company (CVMIC)
City Administrator Sheiffer stated the City now has to enter into an agreement to
become a member of CVMIC. The agreement has been drafted by Quarles & Brady,
the CVMIC attorney. Ald. Borgman moved to recommend approval. Ald. Melcher
seconded; motion carried.
Review and Recommendation to Set Wages for Administrative Assistant to the
Mayor’s Office
City Administrator Sheiffer stated that the Council budgeted for the position in 2008. A
candidate has been selected to fill the position on a part-time basis. She is requesting
that the hourly wage for the position be set at $19.79. Ald. Werner moved to
recommend the 2008 hourly wage for the Administrative Assistant to the Mayor’s
Office be set at $19.79. Ald. Melcher seconded; motion carried.
Review and Recommendation to Create City Engineer Interview Committee
Ms. Sheiffer stated that the last time the position of City Engineer needed to be filled a
committee was created to assist with the interview process. If the Council desires to
use the same process, an interview committee would need to be created. The
committee members would be the Mayor, three aldermen, the City Administrator, and a
volunteer who is an experienced civil engineer. Ald. Borgman stated he would like to be
a member of the committee. The City Administrator stated that interviews would
probably begin the first week in March. Ald. Borgman moved to recommend that the
City Engineer Interview Committee be created. Ald. Werner seconded; motion
carried.
Review and Recommendation Regarding Request by Tess Corners Fire
Department for Rescue Related Expenditures
Ms. Sheiffer stated that Tess Corners Fire Department is requesting the purchase of
rescue related items that were not included in the 2008 budget. The expenditures
would be taken out of the rescue special revenue fund. Mr. Phil Dibb was present to
explain the items being requested:
$15,404 to upgrade two Life Packs 12’s to provide a 12 lead E.K.G.
$2,500 for reporting software needed to communicate to the State of Wisconsin
database. This is being required by the State.
Ald. Werner moved to recommend approval of the expenditures requested by the
Tess Corners Fire Department. Ald. Borgman seconded; motion carried.
Review and Recommendation Regarding Amendment No. 1 to the Subdivider’s
Agreement for Phase #1 of the Belle Chasse Subdivision
Plan Director Muenkel stated that approval of the final plat for Belle Chasse is on
tonight’s Council agenda. Prior to the plat being approved, the improvements have to
be dedicated to the City. Because a lift station has not been completed, the City cannot
accept the sanitary sewer system. The City’s consulting engineers, R. A. Smith,
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February 12, 2008
recommend that the Belle Chasse Subdivider’s Agreement be amended to allow the
issuance of building permits prior to the acceptance of the sewer system. No
occupancy permits would be issued until the sewer system is accepted. The
subdivision is the site of the 2008 Parade of Homes. Ald. Borgman moved to
recommend Amendment No. 1 to the Subdivider’s Agreement for Phase #1 of the
Belle Chasse Subdivision. Ald. Melcher seconded; motion carried.
Review and Recommendation Regarding Dedication of Certain Public
Improvements for the Belle Chasse Development
Ald. Werner moved to recommend acceptance of the dedication of certain public
improvements for the Belle Chasse Development. Ald. Melcher seconded; motion
carried.
Review and Recommend Authorization to Enter into Agreement with Planning
and Design Institute, Inc. (PDI) for Professional Services for a Midtown
Redevelopment Concept Master Plan
Mr. Muenkel stated at the January 15, 2008 Committee of the Whole meeting, it was
recommended that an agreement with PDI be pursued for development of a master plan
for the “midtown” area (Janesville Road between Lannon and Parkland Drive). This will
be important with the reconstruction of Janesville Road. Ald. Werner moved to
recommend entering into an agreement with PDI for professional services for a
Midtown Redevelopment Concept Master Plan. Ald. Borgman seconded; motion
carried.
Discussion and Recommendation Regarding Issuance of a Summons as to
Complaint and Stipulation and Determination Regarding Class “A” Retailers’
License for the Sale of Fermented Malt Beverages of the Shujal Group, Inc. d/b/a
Citgo
Captain La Tour was present to request authorization to issue a summons regarding the
complaint filed regarding the Class “A” Retailers’ License held by the Shujal Group d/b/a
Citgo. Chief Geiszler is recommending a 30-day license suspension, which the agent
has agreed to. Ald. Werner moved to recommend approval to issue the Summons
as to Complaint and Stipulation and Determination regarding Class “A” Retailers’
License of the Shujal Group, Inc. d/b/a Citgo. Ald. Melcher seconded; motion
carried.
Action on Request from Tess Corners Fire Department to Purchase KPI Software
and Hardware for Fire and Rescue Vehicles
Mr. Phil Dibb was present on behalf of Tess Corners Fire Department to request the
purchase of Phoenix software and hardware for fire and rescue vehicles at a cost of
$186,618. The purchase of 11 mobile terminals is proposed, which will cover the first
line fire and rescue equipment of both Tess Corners and Muskego. Ald. Werner
moved to recommend approval. Ald. Melcher seconded; motion carried. The
Mayor noted that this was one of the recommendations of the fire study.
Action on KPI Proposal for Fire Server Software
IS Director Sommers was present. The Mayor stated that this is the City’s component
for the Phoenix software and hardware that was previously discussed. Ald. Werner
moved to recommend approval. Ald. Borgman seconded; motion carried.
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February 12, 2008
REDUCTION IN LETTER OF CREDIT
Ald. Borgman moved to recommend a reduction in the letter of credit for Belle
Chasse Subdivision in the amount of $258,934 pursuant to supporting
correspondence from R. A. Smith & Associates, Inc. Ald. Melcher seconded;
motion carried.
Ald. Borgman moved to recommend a reduction in the letter of credit for
Woodland Creek Estates Phase I in the amount of $237,095 pursuant to
supporting correspondence from Ruekert-Mielke. Ald. Melcher seconded; motion
carried.
Ald. Melcher moved to recommend a reduction in the letter of credit for Woodland
Creek Estates Phase II in the amount of $392,761 pursuant to supporting
correspondence from Ruekert-Mielke. Ald. Borgman seconded; motion carried.
VOUCHER APPROVAL
Ald. Melcher moved to recommend approval of Utility Vouchers in the amount of
$78,765.58. Ald. Borgman seconded; motion carried.
Ald. Melcher moved to recommend approval of Tax Vouchers in the amount of
$16,107.90. Ald. Borgman seconded; motion carried.
Ald. Melcher moved to recommend approval of General Vouchers in the amount
of $1,011,443.20. Ald. Borgman seconded; motion carried. Ald. Werner expressed
concern regarding the voucher in the amount of $7,145.15 for legal services for the
Muskego Volunteer Fire Company. This item is not budgeted. Ald. Melcher withdrew
his motion with agreement by Ald. Borgman. Ald. Werner moved to recommend
approval of the General Vouchers in the amount of $1,011,443.20 minus the
$7,145.15. (The revised amount is $1,004,298.05.) Ald. Melcher seconded; motion
carried.
ADJOURNMENT
Ald. Melcher moved to adjourn the meeting at 7:07 p.m. Seconded by Ald.
Borgman; motion carried.
Jill Blenski, CMC
Deputy Clerk