FM20071023
CITY OF MUSKEGO Approved
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, October 23, 2007
Muskego City Hall, Aldermen’s Room
Mayor Johnson called the meeting to order at 5:31 p.m. In attendance: Committee
Members Aldermen Melcher, Borgman and Werner, City Administrator Sheiffer, Finance
Department Supervisor Mueller, Plan Director Muenkel, Deputy Clerk Blenski and those
per the attached sheet. Alderman Schaefer arrived during the meeting.
Those present recited the Pledge of Allegiance.
REVIEW OF MINUTES OF PREVIOUS MEETING
Ald. Melcher moved for approval of minutes of 10/9/2007. Ald. Borgman
seconded; motion carried.
LICENSE APPROVALS
Ald. Borgman moved to recommend approval of an original Operator’s License
for William O’Dom, Timothy Villwock, and Michael Wilson subject to the licensing
requirements being completed prior to issuance. Ald. Werner seconded; motion
carried.
Ald. Borgman moved to recommend approval of Temporary “Class B”/Class “B”
Retailer’s License for St. Leonard Congregation for 11/10/2007. Ald. Melcher
seconded; motion carried.
PERIODIC REVIEW
The periodic review for Eva Ewaskowitz and Robert McGowan did not reveal any new
violations.
NEW BUSINESS
Recommend Approval of Award of Bid for Moorland Park Grading Project
The following bids were received:
Sunny Slope Grading $ 124,629.00
Jerry’s Grading $ 160,800.00
Woleske Construction $ 188,350.00
C. W. Purpero, Inc. $ 132,670.00
Willkomm Excavating & Grading $ 169,870.00
Schneider Excavating $ 176,051.00
Super Western, Inc. $ 197,285.00
Advance Construction $ 115,512.00
Mayor Johnson stated that the project cost was estimated at $150,000, and the low bid
submitted was for $115,512. Bonestroo has recommended acceptance of the low bid.
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October 23, 2007 Page 2
Ald. Borgman moved to recommend acceptance of bid submitted by Advance
Construction in the amount of $115,512. Ald. Melcher seconded; motion carried.
Recommend Approval of 2008 Agreement with Jani-King, Inc. for Cleaning
Services
The City Administrator stated that the existing contract for cleaning services with Jani-
King will expire, and she is recommending renewal for 2008. Representatives of Jani-
King were present. Ms. Sheiffer noted that most of the issues experienced during 2007
have been resolved. The company initially requested a 4% increase over the 2007
rates. The City Administrator is recommending a 3% increase, which Jani-King has
agreed to. Ald. Borgman moved to recommend approval of the 2008 agreement
with Jani-King for cleaning services. Ald. Werner seconded; motion carried.
Recommend Renewal of Agreement with NEAS, Inc. for Employee Assistance
Program
City Administrator Sheiffer stated that this particular agreement provides for an
Employee Assistance Program. Historically, the City has entered into a two-year
agreement for the program. She stated that the City pays approximately $19 per year
per employee. All employees, other than seasonal and temporaries, are covered. Staff
has not really utilized the program, and she will attempt to promote the resources
available during the next year. Ms. Sheiffer is recommending renewal of the agreement
with NEAS, Inc. for another two-year period at an approximate annual cost of $2,635.
Participation will be reviewed after that time period to determination if the service should
be continued. Ald. Borgman moved to recommend renewal of the agreement for
2008 – 2009. Ald. Werner seconded; motion carried.
Recommend Authorization for the Mayor to Approve Year-End Vouchers
Mayor Johnson stated that this is required because the last Council meeting in
December is canceled. Ald. Borgman moved to recommend approval. Ald.
Melcher seconded; motion carried.
Recommend Approval of Virchow, Krause & Company, LLP Engagement Letter
Finance Department Supervisor Mueller stated Virchow, Krause & Company has
historically provided the City’s audit services. The engagement letter submitted by
Virchow, Krause outlines the audit services to be performed for 2007 with the projected
fees to remain the same as those for the 2006 audit. Ald. Werner moved to
recommend approval. Ald. Borgman seconded; motion carried.
Review Request of Muskego Moose Lodge to Waive Permit Fees Associates with
Construction of Building Expansion
The Mayor stated he received a request from the Moose Lodge to waive permit fees for
a building expansion. The City did waive the permit fees at the time the original building
was constructed. Joe Heinen and Eva Skrobis were present on behalf of the Moose
Lodge. Ms. Skrobis said the organization is growing and is doing more volunteer work
throughout the community. Ald. Borgman moved to approve because of the
organization’s community outreach. Ald. Melcher seconded. Ald. Werner stated
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October 23, 2007 Page 3
he has issues with this. He believes a policy should be developed to be fair. Ms.
Sheiffer agreed that consistency is important, but whether this is done or not is really
dependent on the philosophy of the community. Ald. Werner stated that this type of
request might not be approved in the future. The City Administrator noted that only the
fees were being waived, and the necessary permits were still required. Motion carried.
Approval of GIS Intern Hours – Plan Department
Plan Director Muenkel appeared before the Committee regarding the two intern
positions in his department: Planning/GIS intern and Conservation Tech intern. Each
position is budgeted annually at 1,040 hours. The Planning/GIS intern is approaching
the hours budgeted while the Conservation intern will have hours remaining. Mr.
Muenkel is requesting that 200 to 230 hours from the Conservation intern be transferred
for the Planning/GIS intern (representing approximately $2,000 to $2,300). There are
several important issues to be addressed that the Planning/GIS intern could
accomplish, such as 2020 plan maps and economic development. The current
individual in the position is an asset to the department, and his level of expertise far
exceeds that of an intern. The funding for the hours would come from conservation
monies, which are funded by the landfill. If the additional hours were transferred, the
intern would also assist with conservation projects. Ald. Melcher moved to approve.
Ald. Borgman seconded. Ald. Borgman stated his concern with using conservation
funds. Other departments have staffing needs as well, and have not been allowed to
transfer funds. Mr. Muenkel stated that the intern would spend approximately 30% to
40% of his time on conservation work. The City Administrator noted that the dollar
amount represented by Mr. Muenkel does not include pension and social security that
are paid. Ms. Sheiffer stated that she did not believe this was fair to other departments
that have vacant positions, and have been told they could not be filled. She noted that
while tax levy dollars would not be affected, the Council has looked to these other
special revenue funds to handle the shortfalls. The conservation money is intended for
land and easement purchases, not for paying operating costs. Motion defeated with
Borgman and Werner voting no and Melcher voting yes.
REDUCTION IN LETTER OF CREDIT
Ald. Borgman moved to recommend a reduction in the letter of credit for Belle
Chasse Development in the amount of $386,350.86 pursuant to supporting
correspondence received by R. A. Smith & Associates, Inc. Ald. Melcher
seconded; motion carried.
VOUCHER APPROVAL
Ald. Borgman moved to recommend approval of General Vouchers in the amount
of $649,725.10. Ald. Melcher seconded; motion carried.
Ald. Borgman moved to recommend approval of Utility Vouchers in the amount of
$321,505.14. Ald. Melcher seconded; motion carried.
ADJOURNMENT
Ald. Werner moved to adjourn the meeting at 6:05 p.m. Seconded by Ald.
Borgman; motion carried.
Finance Committee Meeting
October 23, 2007 Page 4
Jill Blenski, CMC
Deputy Clerk