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FM20070522 CITY OF MUSKEGO Approved 6/12/2007 FINANCE COMMITTEE MINUTES Audio Recording Available Tuesday, May 22, 2007 Muskego City Hall, Aldermen’s Room Mayor Johnson called the meeting to order at 5:50 PM. In attendance were Committee Members Ald. Melcher, Borgman and Werner, City Administrator Sheiffer, City Engineer White, Police Chief Geiszler, Ald. Schaefer, Conservation Coordinator Zagar, Clerk- Treasurer Moyer (arrived at 6:20 PM), Deputy Clerk Blenski and those per the attached sheet. Those present recited the Pledge of Allegiance. The Deputy Clerk noted that the meeting was noticed in accordance with the Open Meeting Law on 5/18/2007 and as amended on 5/21/2007. REVIEW OF MINUTES OF PREVIOUS MEETINGS Ald. Melcher moved for approval of minutes of 4/24/2007 and 5/8/2007. Ald. Borgman seconded; motion carried. LICENSE APPROVALS Ald. Borgman moved to recommend approval of an Operator’s License for Ronald Herman, Christine Duston, Jane Blakeslee, Jenna Beckman, Kristi Gorski, Malkit Singh Kanda, Megan Pardi, Walter Cooke, Theresa Hougum and Jenna Taubenheim subject to the licensing requirements being completed prior to issuance. Ald. Werner seconded; motion carried. Ald. Melcher moved to recommend approval of Michael Williams as the new agent for Schultz Resort Rod & Gun Club. Ald. Borgman seconded; motion carried. Mayor Johnson stated that the application for a “Class B” Beer and Liquor License for Dingers, the Hitter’s Hideaway, Inc. was being removed from the agenda. Ald. Borgman moved to recommend approval of a Class “B”/“Class B” License for Muskego Senior Taxi Service for July 27, 2007. Ald. Werner seconded; motion carried. PERIODIC LICENSE REVIEW The periodic review for Sheena Rich did not reveal any new violations. NEW BUSINESS Approval of Payment for Replacement Door (Bratz) Mayor Johnson stated that Matt and Amy Bratz submitted a request for reimbursement for a new door required by the Building Inspection Dept. A 28” door was installed as part of a building project in their basement. One of the City’s inspectors indicated a 32” door was required by code instead of the 28” door. Mr. and Mrs. Bratz replaced the Finance Committee Meeting May 22, 2007 Page 2 existing door. The state later verified that the 28” was in compliance. Mr. and Mrs. Bratz are requesting reimbursement for the 32” door. Ald. Melcher moved to approve payment in the amount of $63.33. Ald. Werner seconded; motion carried. Review and Recommendation Regarding Participation in DNR Acquisition of the Leonard Woods Property Mr. Zagar appeared before the Committee to discuss the City’s participation with the DNR to acquire property in the Big Muskego Lake Wildlife area. The City has identified the site as a high priority conservation area. The DNR is requesting the City participate by contributing 25% of the acquisition cost. The property would be owned and managed by the DNR. Mr. Zagar stated that there would be a public access. Ald. Melcher moved to recommend approval for the City to contribute 25% of the cost or $111,250, whichever is less, toward acquisition of the Woods property in partnership with the DNR. Ald. Borgman seconded; motion carried. Review and Recommendation Regarding Continuation of Police Liaison Officer Program Police Chief Geiszler appeared before the Committee to support continuation of the program. Ald. Werner expressed his support for the program. Chief Geiszler stated the School Board funds 43.2% of the program. Ald. Borgman moved to recommend approval. Ald. Melcher seconded; motion carried. Review and Recommendation to Award Bid for 2007 Road Improvement Program The City received the following bids: Total Base Bid and Bidder Mandatory Alternatives Wolf Construction, Inc. $467,361.10 Payne & Dolan, Inc. $476,505.50 Wm. Beaudoin & Son, Inc. $509,752.80 City Engineer White recommended acceptance of the low bid submitted by Wolf Construction. The bid amounts were substantially below the 2007 budget. However, it is a unit price contract so the final cost is unknown. Ald. Borgman noted that this issue was reviewed and recommended by the Public Works Committee. Ald. Borgman moved to recommend acceptance of the low bid submitted by Wolf Construction, Inc. in the amount of $467,361.10. Ald. Werner seconded; motion carried. Mr. White stated that depending on the final cost for the 2007 program, there could be money available to do additional roadwork. He will discuss with Wayne Delikat and the Public Works Committee in the future if that is the case. Further Discussion Regarding Acquisition of Property on Pilak Creek (S76 W18109 Janesville Road) City Engineer White stated that new FEMA mapping depicts the structure at S76 W18109 Janesville Road outside of the floodway. However, the map prepared by Ruekert & Mielke shows the floodway wider and the structure in the floodway. Mr. White noted that the map done by Ruekert & Mielke is probably more accurate. The FEMA map determines who is required to have flood insurance. Mayor Johnson stated Finance Committee Meeting May 22, 2007 Page 3 that he put this item on the agenda because the City Attorney has recommended that a determination be made regarding acquisition of the property. A Relocation Order was adopted which reflected the City’s intent. Ald. Borgman moved to begin the process to negate the City’s previous actions to acquire the property at S76 W18109 Janesville Road. Ald. Melcher seconded; motion carried. City Administrator Sheiffer stated that the Common Council would take formal action regarding this issue at its next meeting. Discussion Regarding Fireworks Permits/Ordinance The Mayor stated that Muskego is the only community that he is aware of that issues permits to discharge fireworks. The City typically issues about 50 permits per year. State statute gives authority to the individual issuing the permits to determine the amount of liability insurance that is required. Most homeowners have liability insurance in an amount equal to the value of their dwelling. There has been property damage caused by the discharge of fireworks in the past. The Mayor asked for input from the Committee regarding increasing the amount of liability insurance. Ald. Werner was not in favor of making any changes for this year. He suggested making people aware this year that the Finance Committee has discussed requiring a general liability policy or umbrella policy with a minimum of $500,000 of coverage for any individual applying for a fireworks permit in 2008. Review and Recommendation Regarding Oakridge Glen Subdivision Development Model Home Agreement (Lot 6) Ald. Melcher expressed concern that the Agreement indicates that there is a negative balance in the Developer’s Deposit. The City Administrator stated that she would be working with staff regarding that type of situation. She suggested that an end date be included in the Agreement so that the model home does not become a permanent sales office. The Committee determined that the Agreement would expire on June 1, 2008 and could be renewed upon approval of the City. Ms. Sheiffer also noted that the position of Director of Engineering and Building referred to in the Agreement should be changed to City Engineer. Ald. Borgman moved to recommend approval of the Agreement with the revisions as discussed. Ald. Melcher seconded; motion carried. Approval to Donate Computers IS Director Joe Sommers submitted a memo to the Committee. He is recommending the donation of 18 PCs to the two private schools. Ald. Werner asked if there were any nonprofit organizations operating in the City that could use a computer. Ald. Melcher stated that the Muskego Historical Society is in need of a computer. Ald. Melcher moved to approve the donation of the computers with one being given to the Historical Society, if needed, and the remainder given to the two private schools. Ald. Borgman seconded; motion carried. Review and Recommendation Regarding Purchase of Capital Budget Items for Tess Corners Fire Department City Administrator Sheiffer stated three items were included in the 2007 Capital Budget for Tess Corners Fire Department. She explained that while money was put in the budget, the actual purchase of the items was not approved. Ms. Sheiffer clarified that Finance Committee Meeting May 22, 2007 Page 4 two generators are being requested, one for each station, at a cost of $22,000 each. The other request is for a knox box key holder at a cost of $12,000. Ald. Werner moved to defer until the next meeting so representatives of the fire department could be present. Ald. Borgman seconded; motion carried. Recommendation Regarding Participation in the Local Government Property Insurance Fund Clerk-Treasurer Janice Moyer was present. She stated the City’s property is currently insured through the Local Government Property Insurance Fund (LGPIF). An audit determined that many of the resolutions on file for LGPIF participants were incorrect, out of date or not complete. The State has requested that new resolutions be obtained. Ms. Moyer noted that a resolution for the City to participate in the LGPIF is on tonight’s Common Council agenda to comply with the State’s request. Ald. Werner moved to recommend approval. Ald. Borgman seconded; motion carried. Review and Recommendation Regarding Purchase of 5-Yard Patrol Truck (DPW) Ald. Borgman stated that the Public Works Committee recommended the purchase of a 5-yard patrol truck with plow at its meeting on Monday, May 21. This is a replacement for an existing vehicle. That vehicle will be sold. Ald. Werner discussed the possibility of donating the used vehicle to the Little Muskego Lake District. Mr. White stated that typically a used snowplow truck could sell for $13,000 to $18,000. Mayor Johnson suggested putting donation/sale of the used vehicle on the next Finance Committee agenda for discussion. Ald. Borgman moved to recommend approval of the purchase for a total of $120,205. Ald. Melcher seconded; motion carried. Review Request for Early Start Permit for Walgreens, S70 W15775 Janesville Road Ald. Borgman moved for approval. Ald. Werner seconded; motion carried. VOUCHER APPROVAL Ald. Melcher moved to recommend approval of General Vouchers in the amount of $1,598,236.47, Utility Vouchers in the amount of $73,480.32 and Tax Checks in the amount of $1,554,638.67. Ald. Borgman seconded; motion carried. CITY ADMINISTRATOR’S REPORT Ms. Sheiffer stated that the City Engineer is working to collect monies available through the Local Road Improvement Program for previous years. The total amount to be received is about $120,000. ADJOURNMENT Ald. Borgman moved to adjourn the meeting at 6:59 PM. Seconded by Ald. Werner, motion carried. Jill Blenski, CMC Deputy Clerk