FM20070213
CITY OF MUSKEGO Unapproved
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, February 13, 2007
Muskego City Hall, Aldermen’s Room
Mayor Johnson called the meeting to order at 6:00 PM. In attendance were Committee
Members Ald. Salentine, Madden and Borgman, City Administrator Sheiffer, Finance
Department Supervisor Mueller, Deputy Clerk Blenski, Ald. Schaefer and those per the
attached sheet. Ald. Melcher was in attendance for a portion of the meeting.
Those present recited the Pledge of Allegiance.
The Deputy Clerk noted that the meeting was noticed in accordance with the Open
Meeting Law.
REVIEW OF MINUTES OF PREVIOUS MEETING
Ald. Salentine moved to approve the minutes of the January 23, 2007 meeting.
Ald. Madden seconded; motion carried.
LICENSE APPROVALS
Ald. Borgman moved to recommend approval of an Operator’s License for
Colleen Lesser and Theresa Myers subject to the licensing requirements being
completed prior to issuance. Ald. Madden seconded; motion carried. The
Committee also interviewed Virginia Bennett who submitted her application just prior to
the meeting. Ald. Salentine informed Ms. Bennett that her license could not be
approved until February 27, 2007.
Ald. Salentine moved to recommend approval of a Temporary “Class B” Retailer’s
License for the Friends of Muskego Public Library for May 12, 2007. Ald. Madden
seconded; motion carried.
Ald. Salentine moved to recommend approval of a Temporary Class “B”/“Class
B” Retailer’s License for St. Leonard Congregation for February 17, 2007. Ald.
Borgman seconded; motion carried.
UNFINISHED BUSINESS
1. Review and Recommendation Regarding Revised 2007 Agreement with Tess
Corners Volunteer Fire Department
Mayor Johnson stated that the proposed audit language was drafted by the City’s
auditors in conjunction with the accountants for the fire department. The City
Administrator noted that the City Attorney has recommended new language for the
second to the last paragraph on the first page regarding the 60-day notification. Ald.
Salentine stated changes should not be made until after the results of the fire study are
received. The Mayor stated Attorney Molter has a problem with the City not having a
signed agreement. Ald. Salentine objected to the fire department being able to choose
the accountant to perform the audit. Mayor Johnson stated the audit has to be done by
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February 13, 2007 - Page 2
a C.P.A. and has to comply with generally accepted accounting standards. Ald.
Salentine believes the language for both fire department agreements should be the
same. The Mayor stated that he would contact the Muskego Volunteer Fire Company
to see if they would agree to the same language. Ald. Madden wants this to move
forward so the City has a signed contract. Ald. Schaefer suggested that the accountant
chosen by the fire department could be approved by the Council. Ald. Borgman
moved to change the language in the second to the last paragraph on the first
page to: “Each party agrees to provide notice to the other party at least sixty (60)
days prior to the expiration of this agreement if any contract terms other than
term and payment are expected to be different than as described herein for any
subsequent contract term.” Ald. Madden seconded; motion carried. Ald.
Borgman moved to recommend approval of the agreement, as amended, to the
Common Council. Ald. Madden seconded; motion carried.
NEW BUSINESS
1. Review and Recommendation to Deny Claim - Weisner
Ald. Salentine moved to recommend denial of claim submitted by Debra Weisner.
Ald. Borgman seconded; motion carried.
2. Review and Recommendation Regarding Amendment to Personnel Code for
Certain Nonrepresented Employees - Public Works and Parks Maintenance -
Clothing
City Administrator Sheiffer stated the 2006-2007 Agreement with the Employees of the
Public Works and Public Utilities Departments provides for a clothing maintenance
allowance. She is asking the Committee to review giving the same benefit to certain
nonrepresented employees who perform similar duties in the field. Ald. Salentine
moved to recommend that the following language be added to the Personnel
Code for Nonrepresented Employees: “Effective January 1, 2007, a maintenance
allowance of two hundred fifty dollars ($250) for clothing worn at work and not
otherwise provided by the City shall be paid to the following employees at the
payday nearest December 1, of each year: Superintendent of Public Works,
Assistant Public Works Superintendent, Superintendent of Utilities, Assistant
Superintendent of Utilities, Patrol Foreman (2), Parks Maintenance Supervisor,
Parks Maintenance Worker I, Parks Maintenance Worker II, Parks Maintenance
Worker III, full time Maintenance Person, and part time Maintenance Person
(amount prorated to one hundred twenty five ($125).” Ald. Madden seconded;
motion carried.
3. Review and Recommendation of Public Depository Resolution for
Foundations Bank
Ald. Salentine moved to recommend approval. Ald. Borgman seconded; motion
carried.
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February 13, 2007 - Page 3
4. Review and Recommendation to Purchase 3/4 Ton Truck with Plow
Attachment
Ms. Sheiffer stated that the purchase of this equipment was actually approved at the
last meeting; however, two numbers were transposed on some of the accompanying
documentation. The total cost of the equipment is $28,645, which is what was in the
2007 Capital Budget. Ald. Salentine moved to recommend approval. Ald.
Borgman seconded; motion carried.
5. Review and Recommendation Regarding Developer’s Agreement and Letter of
Credit for St. Andrews Phase II
Mayor Johnson stated that he will request that the resolution be removed from the
Consent Agenda because the City Attorney has some issues he wants to address at
Council. Ald. Salentine moved to recommend approval. Ald. Madden seconded;
motion carried.
6. Review and Recommendation to Authorize Final Distribution of Tax
Incremental Districts #3, #4, #5, #6 and #7 Funds
Ms. Mueller stated the funds are being distributed at this time because the City just
received the final 2005 MMSD capital charge adjustment and final audit fees, which are
partially paid for by TIF funds. Ald. Salentine stated that the City’s distribution would be
placed in a special revenue account for capital projects. Ald. Salentine moved to
recommend approval of the following final distributions:
TIF #3 TIF #4 TIF #5
Muskego/Norway School District $283,972 $318,346 $254,073
Waukesha County 52,102 54,930 52,812
VTAE 23,091 27,466 32,224
City of Muskego 82,659 82,544 135,436
Total $441,824 $483,286 $474,545
TIF #6 TIF #7 TOTAL
Muskego/Norway School District $227,622 $311,746 $1,395,759
Waukesha County 37,828 72,396 270,068
VTAE 18,637 36,046 137,464
City of Muskego 57,868 127,826 486,333
Total $341,955 $548,014 $2,289,624
Ald. Borgman seconded; motion carried.
7. Review and Recommendation Regarding Purchase of Phoenix Software and
Components for the Muskego Police Department
Mayor Johnson reported that the City Attorney has several issues with the contract
documents for this purchase. He recommends it be deferred at this time. The City
Administrator noted that there would be additional costs associated with this purchase.
The Committee members determined that a recommendation could be made subject to
approval of new contract language by the City Attorney. Ald. Borgman moved to
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February 13, 2007 - Page 4
recommend approval contingent upon the City Attorney and Mayor approving
new contract language. Ald. Salentine seconded; motion carried.
REDUCTION IN LETTER OF CREDIT
Ald. Salentine moved to recommend approval of reduction in letter of credit for
Oakridge Glen in the amount of $1,057,333.31 and Lindale Villas in the amount of
$180,052.50. Ald. Madden seconded; motion carried.
VOUCHER APPROVAL
Ald. Salentine moved to recommend approval of General Vouchers in the amount
of $2,813,564.60, Utility Vouchers in the amount of $114,607.01 and Tax Checks in
the amount of $19,121.70. Ald. Madden seconded; motion carried.
ADJOURNMENT
Ald. Madden moved to adjourn the meeting at 6:59 PM. Seconded by Ald.
Borgman; motion carried.
Jill Blenski
Recording Secretary