FM20060926
CITY OF MUSKEGO Approved
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, September 26, 2006
6:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Damaske called the meeting to order at 6:04 PM. In attendance were Committee Members Ald.
Salentine, Ald. Borgman, and Ald. Madden (arrived at 6:31 PM), City Administrator Sheiffer, Ald. Schaefer,
Ald. Melcher, Information Systems Director Sommers, Recording Secretary Warhanek, and those per
attached sheet. Ald. Snead and Ald. Buckmaster arrived during the meeting.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on September 22, 2006.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the September 12, 2006 Finance Committee Meeting were reviewed. Ald. Salentine moved
to approve the minutes. Seconded by Ald. Borgman. Motion carried 2 - 0.
LICENSE APPROVALS
Recommend approval of Operator’s Licenses
Ald. Salentine moved to recommend approval of Operator’s License for, Shannon Stich, Joan
Andresek, Margarita Balsover, Katelyn Best, Jamie Savignac, and Cassie Schwartz subject to receipt
of fees, favorable police report, and verification of schooling. Seconded by Ald. Borgman. Motion
carried 2 – 0.
Ald. Salentine moved to recommend approval of Operator’s License for Karla Doctor subject to
receipt of fees, verification of schooling, and three, six, nine, and twelve month reviews. Seconded
by Ald. Borgman. Motion carried 2 – 0.
Discuss Police Department Report, Underage Alcohol Enforcement, with effective license holders
Ms. Mary Hinners from Tres Locos, Mr. Thomas Dahlman from Valley Green Golf Course, and Mr. Robert
White from Muskego Lakes Subs & Liquor appeared before the Finance Committee to discuss the violation,
sale of alcohol to underage person, that occurred at their establishments on August 29, 2006. A letter was
sent on September 15, 2006 requesting their presence at this meeting.
Ald. Madden arrived during the discussion of the Police Department Report on Underage Alcohol
Enforcement.
PERIODIC LICENSE REVIEW
Kevin Dobson – Operator’s License – six-month review – In response to the Record Check Form
submitted by the Clerk-Treasurer’s Office, the Muskego Police Department reported no new violations.
Susan Sankey – Operator’s – Three-month review – In response to the Record Check Form submitted by
the Clerk-Treasurer’s Office, the Muskego Police Department reported no new violations.
UNFINISHED BUSINESS
Review revised proposal by Connection Strategies Enterprises for technology assessment – City
Administrator Sheiffer introduced Linda Becker of Connections Strategies Enterprises (CSEI) to present their
July 18, 2006 revision of their Information Systems Planning Proposal for technology assessment. Their
assessment team will work with Information Systems Director Sommers and City Administrator Sheiffer. The
assessment will include full on-site interrogation of all servers, networking equipment and desktops. CSEI
will electronically gather the information about the network. From that study the engineers will put together a
Visio diagram. Ms. Becker will then interview staff to determine future direction. She will speak first with
Information Systems Director Sommers and City Administrator Sheiffer to find out who should be
interviewed. A recommendation is then made for upgrades, networking issues, things the City is doing
correctly, and future direction (five year plan). The assessment is hardware and software related. Firewall
patch levels would be looked at.
Ald. Buckmaster stated for clarification that when CSEI comes to the City it is being proposed that they will
set up this discovery thru a scan. He asked if this scan (software) will locate servers, network equipment,
bring back data on servers (OS), applications, and security vulnerability regarding service patches and
networking equipment. Ms. Becker stated they would be able to do that using the software Spice Works.
Finance Committee Meeting
September 26, 2006 - Page 2
Approved
Continued – Review revised proposal by Connection Strategies Enterprises for technology assessment
Ald. Buckmaster then verified that once they have the information it would be populated into a Visio diagram,
having the core router, firewall, switches, and then the servers off the switches. Ms. Becker stated the City
would basically have a picture of what the network looks like, including description and model numbers
associated with equipment. In regard to Ald. Madden’s question, Ms. Becker stated the assessment does
not include bandwidth testing.
Ald. Salentine moved to approve Connection Strategies Enterprises proposal for technology
assessment. Seconded by Ald. Madden.
Ald. Buckmaster asked Ms. Becker what she envisioned as the detailed list of recommendations the
engineer would put together. If CSEI sees servers that are not patched and network equipment that doesn’t
have the latest patches or fixes, recommendations will be made. If they hear from a department that their
connection is slow CSEI may make a recommendation to do a test to see what the bandwidth is. Someone
may also make reference to an email that may indicate a virus or someone using the City’s server.
Recommendations will be made in regard to department requests. Ald. Buckmaster stated he is looking for
best practice scenario, from CSEI’s experiences in working with other municipalities, the current matter in
which IT Departments relate with other departments and the other way around.
Information Systems Director Sommers stated he reviewed the proposal and assessed the value it would
have to the City and to himself. A lot of the things being proposed in the study the City already has.
Information Director Sommers stated he has a Visio diagram of the network and he updates it. In regard to
the patches referred to, he uses Microsoft Windows SUS, the server update package. Every machine that is
on the network is a part of that. When patch Tuesday comes he pushes out the patches and then monitors
to see how many machines have it and how many have failed installs. Also, Active Directory keeps track of
each machine and the operating system it has. So as an Information Systems Director the value is very
minimal. Studies have been used in the past for specific projects. An example is when the Library moved
from the City building to the new location a study was completed to help implement the move. Some of the
things a consultant could help with are: clarify and specify replacement cycle for the server, when switches
should be replaced, router and firewall replacement cycle, and clarifying upgrade cycle for Microsoft Office.
A concern Information Systems Director Sommers had was the assessment is $800.00 out of contingency.
This could be included in the 2007 budget. Another concern is the licensing of the software used by CSEI.
The software to be used in the proposal is not properly licensed for the City.
In regard to Ald. Salentine’s question, Ms. Becker stated that depending on the depth of the interviews, they
generally are here doing the scans one to two days and then it takes about one week to put everything
together. Ald. Salentine stated it is then conceivable to have everything prior to adopting the 2007 budget.
Ms. Becker addressed concerns Information Systems Director Sommers had. Motion carried 3 – 0.
NEW BUSINESS -None
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS None
REDUCTION IN LETTER OF CREDIT
Recommend approval of reduction in Letter of Credit for Nursery Subdivision, $170,599.00 -
Engineering/Building Inspection Director McMullen is recommending a reduction in Letter of Credit for the
above. The reduction represents work completed to date in accordance with the City’s Specifications. Ald.
Salentine moved to recommend approval of reduction in Letter of Credit for Nursery Subdivision.
Seconded by Ald. Borgman. Motion carried 3 – 0.
Finance Committee Meeting
September 26, 2006 - Page 3
Approved
VOUCHER APPROVAL
Recommend approval of voucher report – The Finance Committee reviewed General Vouchers of
$564,950.13, Utility Vouchers of $567,913.20, Tax Vouchers of $904.27, and Big Muskego Lake Vouchers of
$109.12. In regard to the following voucher questions by Ald. Melcher, it was noted that the voucher to
Arenz, Molter, Macy and Riffle, noted as miscellaneous attorney, was for open record requests. In regard to
the voucher to AT&T for pay phone service, the Police Department is reviewing options to replace their pay
phone. The reimbursement to Carity Land Corporation was approved at the September 12, 2006 Finance
Meeting, “Recommend approval of reimbursement, Forest Glen Subdivision (over sizing and pond
construction – Pond 5”. The voucher to DF Tomasini, Inc. was for work done on Janesville Road box culvert.
The DWD-UI voucher was for unemployment insurance. In regard to the U.S. Calvary voucher it was noted
that pants were purchased. The question was asked as to when the Aldermen were going to be able to use
the cabinet mailboxes installed in the mailroom in regard to the payment of the voucher to Wood Crafters of
WI. Ald. Salentine moved for approval of payment of vouchers. Seconded by Ald. Madden. Motion
carried 3 – 0.
CITY ADMINISTRATOR’S Report - None
FINANCE SUPERVISOR’S REPORT - None
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None
ADJOURNMENT – Being no further business, Ald. Madden moved to adjourn the meeting at 7:07 PM.
Seconded by Ald. Borgman. Motion carried 3 - 0.
Respectfully Submitted,
Carolyn Warhanek
Recording Secretary