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FM20060912 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Audio Recording Available Tuesday, September 12, 2006 6:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Damaske called the meeting to order at 6:00 PM. In attendance were Committee Members Ald. Salentine, Ald. Madden, and Ald. Borgman, City Administrator Sheiffer, Ald. Schaefer, Police Chief Johnson, Recording Secretary Warhanek, and those per attached sheet. Ald. Melcher and Ald. Snead arrived during the meeting. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on September 8, 2006. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the August 22, 2006 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Madden. Motion carried 3 - 0. LICENSE APPROVALS Recommend approval of Operator’s Licenses Ald. Madden moved to recommend approval of Operator’s License for, Ann Zimmer, Christine Brooks, Kandy Nemetz, Kevin Plummer, Aaron Resar, and Jodie Massey subject to receipt of fees, favorable police report, and verification of schooling. Also recommend for approval was an Operator’s License for Timothy Okonek (interviewed by Mayor Damaske) subject to receipt of fees, verification of schooling, and three, six, nine, and twelve month reviews. Seconded by Ald. Borgman. Motion carried 3 – 0. Ald. Salentine moved to recommend approval of Operator’s License for Jamie Hansen subject to receipt of fees, verification of schooling, and three, six, nine, and twelve month reviews. Seconded by Ald. Madden. Motion carried 3 – 0. PERIODIC LICENSE REVIEW Outside Dance Permit – The Brick House – September 16, 2006 – Mr. Webber, the agent for The Brick House, submitted and application for an Outside Dance event scheduled for Saturday, Septebmer 16, 2006 with outside music from 6:00 PM until 11:00 PM. Ald. Borgman mentioned the fact that Mr. Webber was not present and also mentioned the dispute with Planning Department in regard to his sign. The memorandum from Deputy Clerk Blenski stated Mr. Webber was requested to attend the September 12, 2006 meeting. It was decided to discuss again toward the end of the meeting giving Mr. Webber the benefit as to the time he may have thought the Finance Meeting began, 6:00 PM or 7:00 PM. The Outside Dance Permit was discussed again near the end of the meeting. Ald. Borgman moved to recommend approval of the Outside Dance Permit for The Brick House event on September 16, 2006. Seconded by Ald. Salentine. Motion carried 3 – 0. Mr. Webber arrived and stated he thought the meeting started at 7:00 PM. He discussed signage with the committee. Temporary Amendment to Licensed Premise – The Brick House – September 16, 2006 – Mr. Webber, the agent for The Brick House, submitted an application for a temporary amendment to licensed premise. He is requesting the licensing of his parking lot from noon until 11:00 PM. None of the outside premise is currently licensed. Ald. Salentine moved to recommend approval of amendment to licensed premise. Seconded by Ald. Borgman. Motion carried 3 – 0. Outside Dance Permit – Spitfires Food & Spirits – September 22, 2006 and September 23, 2006 – Ms. Vera Pires, the license holder who operators Spitfires Grill, has submitted an application for an outside dance permit to be held September 22 and 23, 2006. She is requesting outside music be allowed until 11:00 PM on both days. Ald. Salentine mentioned she had received notification from the Planning Department in regard to Spitfires’ sign. In the memorandum from Deputy Clerk Blenski it stated Ms. Pires would be in attendance at the September 12, 2006 meeting. The decision was made to discuss toward the end of the meeting. The Outside Dance Permit was discussed again near the end of the evening. Ald. Salentine stated Spitfires is in her district and she is recommending music until 10:00 PM because of location and noise complaints. Ald. Salentine moved to recommend Amended Outside Dance Permit from 7:00 PM until 10:00 PM. Seconded by Ald. Madden. Motion carried 3 – 0. Finance Committee Meeting September 12, 2006 - Page 2 Approved Temporary Amendment to Licensed Premise – Spitfires Food & Spirits – September 22, 2006 and September 23, 2006 – Ms. Vera Pires, the license holder who operates Spitfires Grill has submitted a Temporary Amendment to Licensed Premise. None of her outside premise is currently licensed. Ald. Salentine moved to recommend approval of outside premise. Seconded by Ald. Borgman. Motion carried 3 – 0. UNFINISHED BUSINESS - None NEW BUSINESS Recommend approval of bid – Settlement Center Decorative Lighting Project – Engineering/Building Inspection Director McMullen reviewed the bid documents submitted and found that there were no errors or omissions. One bid was received. Ald. Borgman moved to recommend approval of the bid from Piper Electric, $17,000.00. Seconded by Ald. Salentine. Motion carried 3 – 0. Recommend approval of bid – Wetland Restoration Earthwork for WRP project at Engel Conservation Area – The following bids were received for the Engle Property WRP project: Berg Construction – Mukwonago $37,815.00 Schneider Excavating – Lannon $67,303.00 Henry R. Marohl $57,100.00 C.W. Purpero, Inc. $48,000.00 Valia Excavating $26,650.00 K&L Construction, Inc. $48,500.00 Fischer Construction $26,292.75 Engineering/Building Inspection Director McMullen reviewed the bid documents submitted and found that there were no errors or omissions. He is recommending Fischer Construction. Ald. Madden moved to recommend approval of the bid from Fischer Construction, $26,292.75. Seconded by Ald. Salentine. Motion carried 3 – 0. Recommend approval of Fourth Quarter Agreement – Muskego Volunteer Fire Company – Ald. Madden asked what the status was of the open record requests. Discussion ensued on this. City Administrator Sheiffer noted that Muskego Volunteer Fire Company is dealing with a number of open record requests. Ald. Madden asked about the status of the Finance Committee request for financial records. At this time that question can’t be answered. Discussion continued on deferring approval of the agreement. City Administrator Sheiffer distributed a draft agreement with the following changes: IN CONSIDERATION of the mutual covenants herein contained, it is agreed: The party of the second part will pay to the party of the first part the sum f fifty-six thousand twenty-five dollars (56,025) for the period commencing October 1, 2006 and ending December 31, 2006, payable in advance. That party of the second part will pay to the party of the first part for services rendered between October 1, 2006 and December 31, 2006 funds based entirely on submissions from the party of the first part of written documentation (invoices/statements) to the City Finance Department from vendors or service providers and that payments of those invoices/statements shall be two party checks from the party of the second part to the party of the first part and the vendor or service provider subject to approval of the City Finance Committee. Fire runs are to be made by the party of the first part to any fire within the area hereinafter described, and in compliance with the call from any resident of said area. Fire Chief Schaefer and President Magnus were present. In regard to the question asked, Fire Chief Schaefer stated that there has been no formal name change and therefore they are still known as the Muskego Volunteer Fire Company. Fire Chief Schaefer stated he did have a lot of the records with him tonight that Ald. Buckmaster’s had request. The Muskego Volunteer Fire Company is now using an accounting firm to write checks. The firm is also in the process of performing an audit. Fire Chief Schaefer stated that all financial records have been located. All information the Journal Sentinel requested has been turned over to them. City Administrator Sheiffer has been supplied some of the correspondence from the Fire Company’s attorney to the paper. She also has a copy of invoices that went to the Journal Sentinel. All information City Administrator Sheiffer needed for the fire/rescue study has been turned in. Ald. Salentine moved to recommend approval of Fourth Quarter Agreement that includes the above language change. Seconded by Ald. Madden. Motion carried 3 – 0. Finance Committee Meeting September 12, 2006 - Page 3 Approved Recommend approval of Fourth Quarter Agreement – Tess Corners Volunteer Fire Department – Ald. Salentine moved to recommend approval of Fourth Quarter Agreement with Tess Corners Volunteer Fire Department (same language as Muskego Volunteer Fire Company). Seconded by Ald. Borgman. Motion carried 3 – 0. Recommend approval of salary – GIS Coordinator Position – Planning Director Muenkel has selected a candidate for the GIS Coordinator position that became vacant in July. This individual has experience and is currently earning more than the City’s 2006 midpoint salary. The following is the 2006 salary range for the position: minimum, $45,314.00; midpoint, $55,532.00; and maximum, $65,750.00. Planning Director Muenkel is recommending 100% of midpoint and City Administrator Sheiffer supports his recommendation. Ald. Salentine moved to recommend approval of midpoint salary of $55,532.00. Seconded by Ald. Madden. Motion carried 3 – 0. Recommend approval of revised starting salary for Patrol Sergeant – Recently Patrol Officer Kaebisch was promoted to Patrol Sergeant and was given a starting salary at the mid-point of the non-reps scale for patrol sergeants. Effective July 1, 2006 the out-of-class pay for officers working as patrol sergeant is $30.45 per hour. The starting pay for Sergeant Kaebisch when he was promoted from patrol officer to patrol sergeant was $28.75 per hour. Therefore, Patrol Sergeant Kabisch earns $1.70 per hour less than an officer working in his capacity on a temporary basis. On a department wide basis, officers working as a patrol sergeant do this about 15% to 20% of the time annually. Police Chief Johnson was recommending Patrol Sergeant Kaebisch’s salary be adjusted to 107% of this mid-point, $30.76 per hour or approximately $0.29 per hour over what the acting patrol sergeant/officer would be receiving when working as a sergeant. This evening Police Chief Johnson learned that if the patrol sergeant’s salary was set at his recommendation it would set the salary of the patrol sergeant higher than the staff sergeant. Police Chief Johnson has to re- review his recommendation. Ald. Salentine moved to defer approval of revised starting salary for Patrol Sergeant Kaebisch. Seconded by Ald. Borgman. Motion carried 3 – 0. Recommend approval of contribution to the Performing Arts Center at Muskego High School, $2,500.00 – Mayor Damaske received a letter from Frank F. Waltz on behalf of the Muskego Performing Arts Council requesting the City consider making a Director’s Council gift of $2,500.00 to help make the dream of the Council become a reality. It is the dream of the volunteer Muskego Performing Arts Council to expand the use of the Performing Arts Center (a public facility) and provide a self-supporting series of drama, dance, choral and instrumental music and other professional performing arts and entertainment for the whole community in addition to current use for school programs. Enclosed with the letter was a brochure that presents the goals and mission of the Muskego Performing Arts Council. Mayor Damaske is suggesting the City help support the Muskego PAC. This is a onetime contribution. Ald. Salentine was on the committee for the Muskego PAC for over two years and fought very hard to get it. At that time the people spoke and stated they did not want the City spending money on the Muskego PAC. Mayor Damaske mentioned the donation to the Muskego Festival. Ald. Madden stated the City has to worry about setting the 2007 budget before it starts to give money away. Ald. Borgman stated he would like to see this voted on by Common Council. The Muskego PAC is an excellent facility and a lot of good could come from this. Ald. Melcher stated the Muskego PAC is an asset and under utilized by the community. He agreed with Ald. Borgman. Ald. Schaefer likes the Muskego PAC. She suggested sending out information to employees so they could contribute toward raising $2,500.00. It would be employees contributing and not the taxpayers. Ald. Salentine moved to deny the request to contribute to the Muskego Performing Arts Center. Seconded by Ald. Madden. Motion carried 3 – 0. Recommend approval of Amendment No. 1 to Lakewood Development – City of Muskego Retention Pond Maintenance Agreement – The Finance Committee received a revised Amendment No. 1 to Lakewood Development – City of Muskego Retention Pond Maintenance Agreement that included “…and in addition thereto, Subdivider, Lakewood Commercial Development, LLC, shall be jointly and severally responsible with the Association as to all responsibilities pursuant to the Retention Pond Maintenance Agreement.” under number 2 of the agreement per letter dated September 5, 2006 from Attorney Molter. Ald. Salentine moved to recommend approval of Amendment No. 1 to Lakewood Development that included the language above under number 2. Seconded by Ald. Madden. Motion carried 3 – 0. Finance Committee Meeting September 12, 2006 - Page 4 Approved Recommend approval of reimbursement, Forest Glen Subdivision (oversizing and pond construction Pond 5), $55,992.00 – Engineering/Building Inspection Director McMullen is recommending reimbursement as requested by the developer of the Forest Glen Subdivision. The request, $55,992.00, is based on the oversizing and pond construction associated with Pond 5 in the Freedom Square area. Ald. Salentine moved to recommend approval of reimbursement of $55,992.00. Seconded by Ald. Madden. Motion carried 3 – 0. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS None REDUCTION IN LETTER OF CREDIT Recommend approval of reduction in Letter of Credit for the following: Quietwood East, $119,336.10; Candlewood Village, $180,816.53; Kenwood Estates, $34,375.50; and Crystal Lake, $139,000.00 Engingeering/Building Inspection Director McMullen is recommending a reduction in Letter of Credit for the above. The reduction represents work completed to date in accordance with the City’s Specifications. Ald. Borgman moved to recommend approval of reduction in Letter of Credit for Quietwood East, Candlewood Village, Kenwood Estates, and Crystal Lake. Seconded by Ald. Madden. Motion carried 3 – 0. VOUCHER APPROVAL Recommend approval of voucher report – The Finance Committee reviewed General Vouchers of $640,939.09, Utility Vouchers of $16,702.03, Tax Vouchers of $1,648.90, and Big Muskego Lake Vouchers of $11,365.00. Ald. Salentine moved for approval of payment of vouchers. Seconded by Ald. Madden. It was noted that Mike Michalski is the developer of Janesville Road Retail Center in regard to voucher for release DD#508. Motion carried 3 – 0. CITY ADMINISTRATOR’S Report - None FINANCE SUPERVISOR’S REPORT - None COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – The Committee discussed a memorandum from Detective Dornbach dated August 30, 2006 in regard to underage alcohol enforcement. It was recommended letters be sent to establishments in violation. Mayor Damaske will provide Ald. Salentine with the information he has received in regard to the Time Warner audit. ADJOURNMENT – Being no further business, Ald. Borgman moved to adjourn the meeting at 7:12 PM. Seconded by Ald. Madden. Motion carried 3 - 0. Respectfully Submitted, Carolyn Warhanek Recording Secretary