FM20060912
CITY OF MUSKEGO Approved
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, September 12, 2006
6:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Damaske called the meeting to order at 6:00 PM. In attendance were Committee Members Ald.
Salentine, Ald. Madden, and Ald. Borgman, City Administrator Sheiffer, Ald. Schaefer, Police Chief Johnson,
Recording Secretary Warhanek, and those per attached sheet. Ald. Melcher and Ald. Snead arrived during
the meeting.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on September 8, 2006.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the August 22, 2006 Finance Committee Meeting were reviewed. Ald. Salentine moved to
approve the minutes. Seconded by Ald. Madden. Motion carried 3 - 0.
LICENSE APPROVALS
Recommend approval of Operator’s Licenses
Ald. Madden moved to recommend approval of Operator’s License for, Ann Zimmer, Christine
Brooks, Kandy Nemetz, Kevin Plummer, Aaron Resar, and Jodie Massey subject to receipt of fees,
favorable police report, and verification of schooling. Also recommend for approval was an
Operator’s License for Timothy Okonek (interviewed by Mayor Damaske) subject to receipt of fees,
verification of schooling, and three, six, nine, and twelve month reviews. Seconded by Ald.
Borgman. Motion carried 3 – 0.
Ald. Salentine moved to recommend approval of Operator’s License for Jamie Hansen subject to
receipt of fees, verification of schooling, and three, six, nine, and twelve month reviews. Seconded
by Ald. Madden. Motion carried 3 – 0.
PERIODIC LICENSE REVIEW
Outside Dance Permit – The Brick House – September 16, 2006 – Mr. Webber, the agent for The Brick
House, submitted and application for an Outside Dance event scheduled for Saturday, Septebmer 16, 2006
with outside music from 6:00 PM until 11:00 PM. Ald. Borgman mentioned the fact that Mr. Webber was not
present and also mentioned the dispute with Planning Department in regard to his sign. The memorandum
from Deputy Clerk Blenski stated Mr. Webber was requested to attend the September 12, 2006 meeting. It
was decided to discuss again toward the end of the meeting giving Mr. Webber the benefit as to the time he
may have thought the Finance Meeting began, 6:00 PM or 7:00 PM.
The Outside Dance Permit was discussed again near the end of the meeting. Ald. Borgman moved to
recommend approval of the Outside Dance Permit for The Brick House event on September 16, 2006.
Seconded by Ald. Salentine. Motion carried 3 – 0.
Mr. Webber arrived and stated he thought the meeting started at 7:00 PM. He discussed signage with the
committee.
Temporary Amendment to Licensed Premise – The Brick House – September 16, 2006 – Mr. Webber,
the agent for The Brick House, submitted an application for a temporary amendment to licensed premise.
He is requesting the licensing of his parking lot from noon until 11:00 PM. None of the outside premise is
currently licensed. Ald. Salentine moved to recommend approval of amendment to licensed premise.
Seconded by Ald. Borgman. Motion carried 3 – 0.
Outside Dance Permit – Spitfires Food & Spirits – September 22, 2006 and September 23, 2006 – Ms.
Vera Pires, the license holder who operators Spitfires Grill, has submitted an application for an outside dance
permit to be held September 22 and 23, 2006. She is requesting outside music be allowed until 11:00 PM on
both days. Ald. Salentine mentioned she had received notification from the Planning Department in regard to
Spitfires’ sign. In the memorandum from Deputy Clerk Blenski it stated Ms. Pires would be in attendance at
the September 12, 2006 meeting. The decision was made to discuss toward the end of the meeting.
The Outside Dance Permit was discussed again near the end of the evening. Ald. Salentine stated Spitfires
is in her district and she is recommending music until 10:00 PM because of location and noise complaints.
Ald. Salentine moved to recommend Amended Outside Dance Permit from 7:00 PM until 10:00 PM.
Seconded by Ald. Madden. Motion carried 3 – 0.
Finance Committee Meeting
September 12, 2006 - Page 2
Approved
Temporary Amendment to Licensed Premise – Spitfires Food & Spirits – September 22, 2006 and
September 23, 2006 – Ms. Vera Pires, the license holder who operates Spitfires Grill has submitted a
Temporary Amendment to Licensed Premise. None of her outside premise is currently licensed. Ald.
Salentine moved to recommend approval of outside premise. Seconded by Ald. Borgman. Motion
carried 3 – 0.
UNFINISHED BUSINESS - None
NEW BUSINESS
Recommend approval of bid – Settlement Center Decorative Lighting Project – Engineering/Building
Inspection Director McMullen reviewed the bid documents submitted and found that there were no errors or
omissions. One bid was received. Ald. Borgman moved to recommend approval of the bid from Piper
Electric, $17,000.00. Seconded by Ald. Salentine. Motion carried 3 – 0.
Recommend approval of bid – Wetland Restoration Earthwork for WRP project at Engel Conservation
Area – The following bids were received for the Engle Property WRP project:
Berg Construction – Mukwonago $37,815.00
Schneider Excavating – Lannon $67,303.00
Henry R. Marohl $57,100.00
C.W. Purpero, Inc. $48,000.00
Valia Excavating $26,650.00
K&L Construction, Inc. $48,500.00
Fischer Construction $26,292.75
Engineering/Building Inspection Director McMullen reviewed the bid documents submitted and found that
there were no errors or omissions. He is recommending Fischer Construction. Ald. Madden moved to
recommend approval of the bid from Fischer Construction, $26,292.75. Seconded by Ald. Salentine.
Motion carried 3 – 0.
Recommend approval of Fourth Quarter Agreement – Muskego Volunteer Fire Company – Ald.
Madden asked what the status was of the open record requests. Discussion ensued on this. City
Administrator Sheiffer noted that Muskego Volunteer Fire Company is dealing with a number of open record
requests. Ald. Madden asked about the status of the Finance Committee request for financial records. At
this time that question can’t be answered. Discussion continued on deferring approval of the agreement.
City Administrator Sheiffer distributed a draft agreement with the following changes:
IN CONSIDERATION of the mutual covenants herein contained, it is agreed: The party of the second part
will pay to the party of the first part the sum f fifty-six thousand twenty-five dollars (56,025) for the period
commencing October 1, 2006 and ending December 31, 2006, payable in advance. That party of the second
part will pay to the party of the first part for services rendered between October 1, 2006 and December 31,
2006 funds based entirely on submissions from the party of the first part of written documentation
(invoices/statements) to the City Finance Department from vendors or service providers and that payments
of those invoices/statements shall be two party checks from the party of the second part to the party of the
first part and the vendor or service provider subject to approval of the City Finance Committee. Fire runs are
to be made by the party of the first part to any fire within the area hereinafter described, and in compliance
with the call from any resident of said area.
Fire Chief Schaefer and President Magnus were present. In regard to the question asked, Fire Chief
Schaefer stated that there has been no formal name change and therefore they are still known as the
Muskego Volunteer Fire Company. Fire Chief Schaefer stated he did have a lot of the records with him
tonight that Ald. Buckmaster’s had request. The Muskego Volunteer Fire Company is now using an
accounting firm to write checks. The firm is also in the process of performing an audit. Fire Chief Schaefer
stated that all financial records have been located. All information the Journal Sentinel requested has been
turned over to them. City Administrator Sheiffer has been supplied some of the correspondence from the
Fire Company’s attorney to the paper. She also has a copy of invoices that went to the Journal Sentinel. All
information City Administrator Sheiffer needed for the fire/rescue study has been turned in.
Ald. Salentine moved to recommend approval of Fourth Quarter Agreement that includes the above
language change. Seconded by Ald. Madden. Motion carried 3 – 0.
Finance Committee Meeting
September 12, 2006 - Page 3
Approved
Recommend approval of Fourth Quarter Agreement – Tess Corners Volunteer Fire Department – Ald.
Salentine moved to recommend approval of Fourth Quarter Agreement with Tess Corners Volunteer
Fire Department (same language as Muskego Volunteer Fire Company). Seconded by Ald. Borgman.
Motion carried 3 – 0.
Recommend approval of salary – GIS Coordinator Position – Planning Director Muenkel has selected a
candidate for the GIS Coordinator position that became vacant in July. This individual has experience and is
currently earning more than the City’s 2006 midpoint salary. The following is the 2006 salary range for the
position: minimum, $45,314.00; midpoint, $55,532.00; and maximum, $65,750.00. Planning Director
Muenkel is recommending 100% of midpoint and City Administrator Sheiffer supports his recommendation.
Ald. Salentine moved to recommend approval of midpoint salary of $55,532.00. Seconded by Ald.
Madden. Motion carried 3 – 0.
Recommend approval of revised starting salary for Patrol Sergeant – Recently Patrol Officer Kaebisch
was promoted to Patrol Sergeant and was given a starting salary at the mid-point of the non-reps scale for
patrol sergeants. Effective July 1, 2006 the out-of-class pay for officers working as patrol sergeant is $30.45
per hour. The starting pay for Sergeant Kaebisch when he was promoted from patrol officer to patrol
sergeant was $28.75 per hour. Therefore, Patrol Sergeant Kabisch earns $1.70 per hour less than an officer
working in his capacity on a temporary basis. On a department wide basis, officers working as a patrol
sergeant do this about 15% to 20% of the time annually. Police Chief Johnson was recommending Patrol
Sergeant Kaebisch’s salary be adjusted to 107% of this mid-point, $30.76 per hour or approximately $0.29
per hour over what the acting patrol sergeant/officer would be receiving when working as a sergeant. This
evening Police Chief Johnson learned that if the patrol sergeant’s salary was set at his recommendation it
would set the salary of the patrol sergeant higher than the staff sergeant. Police Chief Johnson has to re-
review his recommendation. Ald. Salentine moved to defer approval of revised starting salary for
Patrol Sergeant Kaebisch. Seconded by Ald. Borgman. Motion carried 3 – 0.
Recommend approval of contribution to the Performing Arts Center at Muskego High School,
$2,500.00 – Mayor Damaske received a letter from Frank F. Waltz on behalf of the Muskego Performing Arts
Council requesting the City consider making a Director’s Council gift of $2,500.00 to help make the dream of
the Council become a reality. It is the dream of the volunteer Muskego Performing Arts Council to expand
the use of the Performing Arts Center (a public facility) and provide a self-supporting series of drama, dance,
choral and instrumental music and other professional performing arts and entertainment for the whole
community in addition to current use for school programs. Enclosed with the letter was a brochure that
presents the goals and mission of the Muskego Performing Arts Council. Mayor Damaske is suggesting the
City help support the Muskego PAC. This is a onetime contribution. Ald. Salentine was on the committee for
the Muskego PAC for over two years and fought very hard to get it. At that time the people spoke and stated
they did not want the City spending money on the Muskego PAC. Mayor Damaske mentioned the donation
to the Muskego Festival. Ald. Madden stated the City has to worry about setting the 2007 budget before it
starts to give money away. Ald. Borgman stated he would like to see this voted on by Common Council.
The Muskego PAC is an excellent facility and a lot of good could come from this. Ald. Melcher stated the
Muskego PAC is an asset and under utilized by the community. He agreed with Ald. Borgman. Ald.
Schaefer likes the Muskego PAC. She suggested sending out information to employees so they could
contribute toward raising $2,500.00. It would be employees contributing and not the taxpayers. Ald.
Salentine moved to deny the request to contribute to the Muskego Performing Arts Center.
Seconded by Ald. Madden. Motion carried 3 – 0.
Recommend approval of Amendment No. 1 to Lakewood Development – City of Muskego Retention
Pond Maintenance Agreement – The Finance Committee received a revised Amendment No. 1 to
Lakewood Development – City of Muskego Retention Pond Maintenance Agreement that included “…and in
addition thereto, Subdivider, Lakewood Commercial Development, LLC, shall be jointly and severally
responsible with the Association as to all responsibilities pursuant to the Retention Pond Maintenance
Agreement.” under number 2 of the agreement per letter dated September 5, 2006 from Attorney Molter.
Ald. Salentine moved to recommend approval of Amendment No. 1 to Lakewood Development that
included the language above under number 2. Seconded by Ald. Madden. Motion carried 3 – 0.
Finance Committee Meeting
September 12, 2006 - Page 4
Approved
Recommend approval of reimbursement, Forest Glen Subdivision (oversizing and pond construction
Pond 5), $55,992.00 – Engineering/Building Inspection Director McMullen is recommending reimbursement
as requested by the developer of the Forest Glen Subdivision. The request, $55,992.00, is based on the
oversizing and pond construction associated with Pond 5 in the Freedom Square area. Ald. Salentine
moved to recommend approval of reimbursement of $55,992.00. Seconded by Ald. Madden. Motion
carried 3 – 0.
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS None
REDUCTION IN LETTER OF CREDIT
Recommend approval of reduction in Letter of Credit for the following: Quietwood East, $119,336.10;
Candlewood Village, $180,816.53; Kenwood Estates, $34,375.50; and Crystal Lake, $139,000.00
Engingeering/Building Inspection Director McMullen is recommending a reduction in Letter of Credit for the
above. The reduction represents work completed to date in accordance with the City’s Specifications. Ald.
Borgman moved to recommend approval of reduction in Letter of Credit for Quietwood East,
Candlewood Village, Kenwood Estates, and Crystal Lake. Seconded by Ald. Madden. Motion carried
3 – 0.
VOUCHER APPROVAL
Recommend approval of voucher report – The Finance Committee reviewed General Vouchers of
$640,939.09, Utility Vouchers of $16,702.03, Tax Vouchers of $1,648.90, and Big Muskego Lake Vouchers
of $11,365.00. Ald. Salentine moved for approval of payment of vouchers. Seconded by Ald. Madden.
It was noted that Mike Michalski is the developer of Janesville Road Retail Center in regard to voucher for
release DD#508. Motion carried 3 – 0.
CITY ADMINISTRATOR’S Report - None
FINANCE SUPERVISOR’S REPORT - None
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – The Committee
discussed a memorandum from Detective Dornbach dated August 30, 2006 in regard to underage alcohol
enforcement. It was recommended letters be sent to establishments in violation.
Mayor Damaske will provide Ald. Salentine with the information he has received in regard to the Time
Warner audit.
ADJOURNMENT – Being no further business, Ald. Borgman moved to adjourn the meeting at 7:12
PM. Seconded by Ald. Madden. Motion carried 3 - 0.
Respectfully Submitted,
Carolyn Warhanek
Recording Secretary