FM20060711
CITY OF MUSKEGO Approved
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, July 11, 2006
6:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Damaske called the meeting to order at 6:03 PM. In attendance were Committee Members Ald.
Salentine, Ald. Madden, and Ald. Schroeder, City Administrator Sheiffer, Information Systems Director
Sommers, Ald. Snead, Ald. Borgman, Ald. Melcher, Recording Secretary Warhanek, and those per attached
sheet. Ald. Buckmaster arrived during the meeting.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on July 7, 2006.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the June 27, 2006 Finance Committee Meeting were reviewed. Ald. Madden moved to
approve the minutes. Seconded by Ald. Salentine. Motion carried 3 - 0.
LICENSE APPROVALS
Recommend approval of Operator’s Licenses
Ald. Schroeder moved to recommend approval of Operator’s License for Robert Bankenbusch,
Noreen Forrest, Tara Maney, Penny Pedersen, Stephanie Pye, and Mary DeBattista (interviewed by
Mayor Demaske on July 11, 2006) subject to receipt of fees, favorable police report, and verification
of schooling. Seconded by Ald. Madden. Motion carried 3 – 0.
Ald. Schroeder moved to recommend approval of Renewal Operator’s License for Keith Allen, Stacy
Anderson, Kim Arnold, Daniel Bott, Sharon Bott, Charmaine Brown, Christine Brown, Karen Bowen,
Amy Castellion, Anna D’Amato, Adam Drake, Christine Fell, Candyce Guenzler, Robert Hinners,
William Kehl, Scott Lago, Kristin Lau, Melissa Laumann, Michael McBane, Scott Meddaugh, Kim
Mirkowski, Shannon Papp, Robert Raasch, Debra Renk, Michael Rytkonen, Beverly Seidl, Donna
Serdynski, Jacqueline Starszak, Jennifer Timmerman, and Matthew Zupek, subject to receipt of fees
and favorable police report. Seconded by Ald. Madden. Motion carried 3 – 0.
Recommend approval of new agent for Denoon Saloon – The Finance Committee interviewed the new
agent for Denoon Saloon, James Sneesby. Ald. Salentine moved to recommend approval of Denoon
Saloon’s new agent, James Sneesby, subject to receipt of fees, favorable police report, and
verification of schooling. Seconded by Ald. Madden. Motion carried 3 – 0.
Recommend approval of Temporary Class “B”/”Class B” License – Muskego Community Festival –
August 25, 26, and 27, 2006 – Ald. Schroeder moved to recommend approval of a Class “B”/”Class
B” Retailer’s License, a Class “C” Dance Hall License, and waiving respective license fees for the
Muskego Community Festival to be held on August 25, 26, and 27, 2006. Seconded by Ald. Madden.
Motion carried 3 – 0.
Recommend approval of Temporary Class “B” License – Muskego Corvette Club – September 9, 2006
The Muskego Corvette Club submitted an application for a Temporary Class “B” Retailer’s License for their
annual event to be held September 9, 2006. They are requesting to sell/serve beer from 10:00 AM to 5:00
PM. Ald. Schroeder moved to recommend approval of a Temporary Class “B” Retailer’s License to
the Muskego Corvette Club for September 9, 2006. Seconded by Ald. Salentine. Motion carried 3 – 0.
PERIODIC LICENSE REVIEW
Nine-month review – Sara Korotka – Operator’s License - In response to the Record Check Form
submitted by the Clerk-Treasurer’s Office the Muskego Police Department reported no new violations.
Nine-month review – Amber Salla – Operator’s License - In response to the Record Check Form
submitted by the Clerk-Treasurer’s Office the Muskego Police Department reported no new violations.
UNFINISHED BUSINESS None
Finance Committee Meeting
July 11, 2006 - Page 2
Approved
NEW BUSINESS
Review proposal by Connection Strategies Enterprises for technology assessment – City
Administrator Sheiffer introduced Linda Becker of Connections Strategies Enterprises (CSEI) to present a
technology assessment proposal quoted at $800.00. The last time this type of assessment was preformed
was 2001. By having an outside firm that has expertise in technology assessment the City can be provided
with confirmation that they are properly planning, preparing, and protecting what is a vital operation of the
City.
A network assessment will be performed with recommendation for future years. The assessment will include
full on-site interrogation of all severs, networking equipment and 125 desktops as it looks today. When the
on-site assessment is completed, CSEI’s Engineer will spend time documenting the City’s current
environment. The City will then receive a written report and a Visio diagram detailing the information
collected. The engineer will analyze the City’s current environment and put together a detailed list of
recommendations for the next three to five years. The engineer will work with Information Systems Director
Sommers to understand what he wants to do with the environment and give him a plan on the best way to
accomplish this task. CSEI will create a proposal that will quantify the recommendations for the City so the
City will know the investment required for each of the tasks. If new hardware is recommended, the price for
the hardware will be detailed in the proposal. The things CSEI will do are, assist the City in meeting its
budgetary goals, utilize resources, funding in the most appropriate way, and make suggestions the City may
not have thought about.
Ald. Buckmaster mentioned that you could have an outside firm come in and validate the current plan or help
you develop a plan. There are also outside firms available to come in and evaluate the current work
performed. Where is the marketing is going, where is the expertise the City needs vs. where it is available?
This may be the second step.
Ms. Becker explained that her proposal is step one. Step two would be CSEI providing the City with the
information and then have a discussion with City representatives on what is important to the City, how does
the City want to implement, and how does the City want to accomplish. She stated CSEI would be meeting
with Department Heads to learn what their need is. Information Systems Director Sommers mentioned that
meeting with Department Heads was not included in the proposal. Ms. Becker stated it would be added.
Ald. Buckmaster mentioned the idea now is to diversify, even networking equipment within a shop.
City Administrator Sheiffer asked that Ms. Becker take her proposal back to review to make sure it states
what was discussed tonight and confirm quote. Ald. Schroeder moved to defer to the July 25, 2006
Finance Committee Meeting. Seconded by Ald. Madden. Motion carried.
Discussion (update) on flagpole for City Hall property, approved June 13, 2006 – Mayor Damaske
stated there had been discussion on putting three flagpoles in front of City Hall. The existing pole in front of
City Hall, the pole approved at the June 13, 2006 Finance Meeting, and moving the flagpole located at the
Police Department to City Hall. The American Flag, Wisconsin State Flag, and Tree City Flag would be
displayed. Police Chief Johnson would prefer to keep the flagpole at the Police Department. Ald. Salentine
asked if it was less expensive to get a smaller diameter and shorter pole. Information was not available.
Discussion ensued on flying the State Flag at the same height as the American Flag. Ald. Buckmaster
suggested the City contact the VFW and American Legion Posts to get their thoughts and favor what they
agree on. Discussion continued on the height of the new flagpole with a request to check with the VFW and
American Legion posts to see if they preferred a twenty-eight foot pole next to a thirty-foot pole or thirty-foot
pole next to a thirty-foot pole. At the June 13, 2006 Finance Meeting, the Committee approved a not to
exceed amount of $1,338.00. Ald. Salentine asked if the new pole would be installed before the Muskego
Community Festival?
Consider placing a yardarm on the existing flagpole at City Hall – Ald. Schroeder moved to approve
the yardarm at the expense of the American Legion Post, the American Legion Post being
responsible for the upkeep of the five flags flown in the proper manner and etiquette. Mr. Fred Korth
of the American Legion Post presented pictures and information (quote) on the yardarm. The yardarm would
have to be installed allowing the American Flag to be flown at half-staff. Motion seconded by Ald.
Madden. Ald. Schroeder mentioned referring Mr. Korth to the City employee working on the project. Motion
carried 3 – 0. Ald. Snead was asked to put Mr. Korth in contact with the City employee.
Finance Committee Meeting
July 11, 2006 - Page 3
Approved
Review disposal of older computer equipment – Ald. Schroeder moved to approve the disposal of
older computer equipment. Seconded by Ald. Madden for discussion. Information Systems Director
Sommers submitted a list of PC’s slated for disposal. There are nineteen PC’s, four laptops, and twelve
nineteen inch CRT monitors. Five of the most current laptops and PCs will be kept to use for spare parts or
to re-deploy the units if needed. Ald. Madden requested that instead of donating half of the PCs to two
private schools, as done in the past, they be sold and if not sold within a reasonable time they be donated to
the two schools. For a previous sale eBay pricing was checked. It was noted that it cost money to sell on
eBay. Information Systems Director Sommers stated there are other auctions for Cities. Ald. Schroeder
stated he liked the program that was in place now (donation). Most of the students that go to these two
schools are Muskego residents. Discussion ensued in regard to keeping PC’s on a four-year rotation
replacement plan or going to a five-year plan. It was noted that ten PC’s were four years old and the others
were five years or older. In regard to a question brought forth by a guest, Linda Becker, Information Systems
Director Sommers stated the City does have a procedure to scrub machines, disks are reformatted and
original software is loaded (personal information is not stored on hard drive). Ald. Madden amended
motion to approve selling the PC’s, posting sale information on the City’s Website, Muskego cable
station, and emailing the City’s all users group so they can notify people. If they are not sold in thirty
days the PC’s could then be donated to the two private schools. Seconded by Ald. Salentine. Motion
carried 3 – 0. Information Systems Director Sommers verified the pricing, $200.00 per PC and $500.00 per
laptop.
Review and recommendation of Subdividers’s Agreement & Letter of Credit for Oakridge Glen – Ald.
Schroeder moved to recommend approval of Subdivider’s Agreement and Letter of Credit for
Oakridge Glen Subdivision. Seconded by Ald. Salentine. Motion carried 3 – 0. It was noted that the
final plat included two-four family units. Ald. Buckmaster stated the four family units have to come back to
Plan for approval of BSO (Building, Site and Operation Plan).
Recommendation for approval for 2006 patrol truck purchase – Ald. Schroeder moved to recommend
approval of quotes from Lakeside Internal and Wausau-Everest. Seconded by Ald. Salentine. In a
memorandum to the Finance Committee, Engineering/Building Inspection Director McMullen submitted the
following quotes for the purchase of 2006 patrol truck chassis, plow, wings and sander:
Lakeside International Cab and chassis $58,420.00
Wausau-Everest Plow, sander, box and wing $54,087.00
Total $112,507.00
The 2006 Budget for the patrol truck purchase was $110,000.00. The balance, $2,507.00, will come from
contingency. Motion carried 3 – 0.
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT - None
VOUCHER APPROVAL
Recommend approval of voucher report – The Finance Committee reviewed General Vouchers of
$523,458.50, Utility Vouchers of $16,504.63, Tax Vouchers of $117.00, and Big Muskego Lake Vouchers of
$160.00. Ald. Salentine moved for approval of payment of vouchers. Seconded by Ald. Schroeder.
The voucher to Horn Brothers, Inc. for 21 bags of Pramitol (used to kill vegetation along recreation trails) was
for the Parks Department. In regard to the Platinum Plus vouchers City Administrator Sheiffer to verify where
training for Information Systems Director Sommers will take place and when and she will also verify with
Engineering/Building Inspector Director McMullen the details for conference and flower expenditure. Motion
carried 3 – 0.
CITY ADMINISTRATOR’S
FINANCE SUPERVISOR’S REPORT - None
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT – Being no further business, Ald. Madden moved to adjourn the meeting at 7:35 PM.
Seconded by Ald. Salentine. Motion carried 3 - 0.
Respectfully Submitted, Recording Secretary Carolyn Warhanek