FM20060613
CITY OF MUSKEGO Approved as Corrected (in red)
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, June 13, 2006
6:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Damaske called the meeting to order at 6:02 PM. In attendance were Committee Members Ald.
Salentine and Ald. Madden, City Administrator Sheiffer, Ald. Borgman, Recording Secretary Warhanek, and
those per attached sheet. Ald. Melcher, Ald. Buckmaster, and Ald. Snead arrived during the meeting. Ald.
Schroeder was absent and excused from meeting.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on June 9, 2006.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the May 23, 2006 Finance Committee Meeting were reviewed. Ald. Salentine moved to
approve the minutes. Seconded by Ald. Madden. Motion carried 2 - 0.
LICENSE APPROVALS
Recommend approval of Operator’s Licenses
Ald. Salentine moved to recommend approval of Operator’s License for Mark Lloyd, Thomas Wilke,
Ryan Meddaugh, Nicole Voelkel, Michael Amann, Wendy Hahn, David Gajewski, and Carissa Barrett
(background check not completed), subject to receipt of fees, favorable police report, and verification
of schooling. Seconded by Ald. Madden. Motion carried 2 – 0.
After reviewing Police Report with Stephanie Simic, Ald. Salentine moved to recommend approval of
Operator’s License for Stephanie Simic subject to receipt of fees and verification of schooling.
Seconded by Ald. Madden. Motion carried 2 – 0.
Ald Salentine moved to recommend approval of Operator’s License for Loretta Cuellar-Brandenberg
(interviewed by Mayor Damaske on May 30, 2006) subject to receipt of fees, favorable police report,
and verification of schooling. Seconded by Ald. Madden. Motion carried 2 – 0.
Ald. Salentine moved to recommend approval of Renewal Operator’s License for Marvin Strasser,
Shizuko Gregoric, Jerome Krupa, Kimberly Behling, Patricia Molkentin, and Rita Lufkin, subject to
receipt of fees and favorable police report. Seconded by Ald. Madden. Motion carried 2 – 0.
Ald. Salentine moved to recommend approval of Temporary Operator’s License for Cynthia Krauss
for event on July 3, 2006. Seconded by Ald. Madden. Motion carried 2 – 0.
Recommend approval of Temporary Class “B” License – Water Bugs – July 3, 2006 – The Water Bugs
applied for a Temporary Class “B” retailer’s License for their annual July 3 event at Idle Isle. The Park and
Recreation Board at their June 12, 2006 meeting approved the sale of beverages until midnight. The Water
Bugs has a licensed operator for the event. Ald. Salentine moved to recommend approval of Temporary
Class “B” License for the Water Bugs July 3, 2006 event. Seconded by Ald. Madden. Motion carried
2 – 0.
Recommend approval of Amendment to Licensed Premise – Club Durham – July 8, 2006 – Club
Durham applied for a Temporary Amendment to Licensed Premise for an event to be held on July 8, 2006
from noon to midnight. The temporary extension is to include the backyard grass area located at the rear
and side of premise. Ald. Madden moved to recommend approval of Temporary Amendment to
Licensed Premise. Seconded by Ald. Salentine. Motion carried 2 – 0.
REVIEW 2006 – 2007 LICENSE APPLICATIONS
Waterway Marker License
“Class B” Retailers’ License for the Sale of Fermented Malt Beverages and Intoxicating Liquors
The Committee reviewed memorandum from Deputy Clerk Jill Blenski. Also reviewed were the police
incident reports (if any) for each establishment. Ald. Madden moved to recommend approval of
Waterway Marker License for Hillview Beach Advancement Association and “Class B” Retailers’
License for Muskego Wisconsin Lodge 1057 for 2006 – 2007. Seconded by Ald. Salentine. Motion
carried 2 – 0.
Finance Committee Meeting
June 13, 2006 - Page 2
Approved as Corrected (in red)
PERIODIC LICENSE REVIEW - None
UNFINISHED BUSINESS
Continue discussion and direction – Leave Donation Policy – City Administrator Sheiffer presented a
proposed amended Leave Donation Policy that addressed the concerns discussed at the May 9, 2006
Finance Committee. Following are the summarized proposed changes:
1. The major change being proposed is eliminating donation of sick leave. Under the amended policy,
an employee would only be able to donate vacation, holiday or compensation time to another
employee.
2. Under 3-A, eligibility for donated leave time is changed from a minimum of three months to one year.
3. Under 5-F, there is a clarification that only the maximum amount of leave time an employee can
receive shall be transferred to the requesting employee’s sick leave bank (12 weeks).
4. Finance Director where it is indicated in the policy is changed to Finance Department Supervisor.
5. Under 5-G, added is notification to the City Administrator as well as the Department Head involved
concerning the number of donated hours an employee is receiving.
6. Under 5-H, proposed is that if the recipient employee returns to work prior to exhausting the donated
leave that any balance of donated leave be returned to the employees donating it on a pro-rated
basis.
City Administrator Sheiffer did talk to Department Heads in regard to amended policy and received feedback
from two Department Heads. Neither Department Head suggested the donation of sick time be removed.
City Administrator Sheiffer took that to mean they would like sick time to be part of the policy. Ald. Salentine
mentioned the employee could always come before Finance Committee in regard to a special exception to
use of sick time. City Administrator Sheiffer had concerns in the use of sick time for situation that were not
very serious. This type of policy is made for catastrophic situations. Before a donation can be received an
employee has to be out of their sick time. Ald. Salentine moved to recommend approval of proposed
amended Leave Donation Policy. Seconded by Ald. Madden. Motion carried 2 – 0.
Continue discussion on feedback and recommendations to Merit Incentive Program for Non-rep
Group – Ald. Salentine moved to defer. Seconded by Ald. Madden. Motion carried 2 – 0.
NEW BUSINESS
Recommend approval of changing cleaning service – During the past several months the City has
experienced some less than adequate service from the existing cleaning service. Engineering/Building
Inspection Director McMullen is recommending Jani-King and also that the City terminate Dust-Free
Cleaning Service. The Public Works Department would prefer to hire a former Public Works employee. City
Administrator Sheiffer is recommending that this be on a contract basis. Finance Committee
recommendation to change cleaning service would give the Mayor authorization, in coordination with staff, to
precede with the process of sending the thirty-day termination notice. The Jani-King contract would be
correlated to start with the finishing of the existing contract. New contracts for cleaning service will be
brought to the Finance Committee. Ald. Salentine moved to recommend changing cleaning service.
Seconded by Ald. Madden. Motion carried 2 – 0.
Recommend approval of third quarter extension – Fire Protection Service Agreement with Muskego
Fire Department, Inc. – City Administrator Sheiffer presented for review the Third Quarter Agreement with
the Muskego Volunteer Fire Company. Ald. Salentine suggested the Agreement be amended to add the
following language after “with such agreements”:
The party of the second part, recognizing the value of mutual aid agreements between fire departments,
agrees to permit Muskego Volunteer Fire Company to continue on with such agreements.
The Fire Department needs to remain in compliance with Department of Commerce standard requirements
for Comp 30 and 32 to continue receiving the two percent.
Ald. Salentine moved to recommend approval of Amended Third Quarter Agreement that includes the
above-added language. Seconded by Ald. Madden. Motion carried 2 – 0.
Finance Committee Meeting
June 13, 2006 - Page 3
Approved as Corrected (in red)
Recommend approval of third quarter extension – Tess Corners Volunteer Fire Department – City
Administrator Sheiffer presented for review the Third Quarter Agreement with the Tess Corners Volunteer
Fire Department. Ald. Salentine suggested the Agreement be amended to add the following language after
“with such agreements”:
The party of the second part, recognizing the value of mutual aid agreements between fire departments,
agrees to permit Muskego Volunteer Fire Company to continue on with such agreements.
The Fire Department needs to remain in compliance with Department of Commerce standard requirements
for Comp 30 and 32 to continue receiving the two percent.
Ald. Madden moved to recommend approval of Amended Third Quarter Agreement that includes the
above-added language. Seconded by Ald. Salentine. Motion carried 2 – 0.
Action on purchasing flag poles for City Hall property – Proposed is an additional flagpole to display the
flag the City received as part of the honor of being voted one of the National Arbor Day Foundation’s Tree
Cities. The City has received this honor since 2000. The City could also fly a State of Wisconsin Flag on the
new pole with the Tree City flag below it. There had been objections from some residents and other groups
to flying the Tree City flag on the same pole as the flag of the United States of America. Two quotes were
received for the installation of a thirty-foot pole that would match the existing pole in front of City Hall: Eder
Flag $1,338.00 and Flag Center $1,413.00. Ald. Salentine questioned the height of the pole. Mayor
Damaske noted that the pole will be shorter then the existing flag pole. Purchase of two poles was also
discussed. Ald. Buckmaster to forward information on proper etiquette for height of flagpole and for multiple
flagpoles installed by the pole with the United States of America Flag. Money for purchase of flagpole will
come from contingency account. Ald. Salentine moved to approve purchasing an additional flagpole
that meets proper etiquette requirements, from Eder Flag, for a not to exceed amount of $1,338.00.
Seconded by Ald. Madden. Motion carried 2 – 0.
Action on new mailboxes for Common Council – Presented to the Committee was a quote, $1,642.00
from Woodcrafts of Wisconsin for the fabrication of a secure eight slot mail box systems to handle the
Aldermen’s daily mail deposits. The quote includes installation by the City’s maintenance staff after hours or
on the weekend so as to minimize any disruption to the City staff. Discussion ensued in regard to the
installation being done after hours, having to pay overtime. Committee suggested mailbox installation take
place at 7:00 AM before City Hall opens. One of the maintenance staff employees is here by 7:00 AM.
Money for purchase of mailboxes will come from contingency account. Ald. Salentine moved to approve
new mailboxes for a not to exceed amount of $1,642.00. Seconded by Ald. Madden. Motion carried 2
– 0.
Information on Act 477 – fees related to land divisions – The Finance Committee was presented
information on the potential effect to the City of the new law – Wisconsin Act 477 on Park Dedication fees
and Open Space Conservation fees. The Act takes effect in June 2006. Sections 25m and 26m of Act 477
makes changes to Section 236 of the Statutes, which is the Statute that governs land divisions. This section
most immediately causes the City of Muskego concern based on fees the City currently charges. Payment in
lieu of dedication fees collected by the City for 2003 was $188,000.00, for 2004 it was $86,801.00, and for
2005 $206,131.00. In 2006 the City budgeted $190,000.00. City Administrator Sheiffer stated a concern the
staff has is that what the City has been doing with Park Dedication fees can’t simply be moved to impact
fees. Impact fees are far more restrictive as to what the money can be used for. The City needs to be
cognizant of the fact that the money is gone. There are Park and Recreation plans using Park Dedication
fees that go out five years. City Administrator Sheiffer and staff want to get a handle on the effects of the Act
before the next budget process.
Recommend approval of replacement air conditioner unit – Police Department – In a memorandum
Police Chief Johnson stated one of the Department’s larger air conditioner compressors recently failed. The
repair company indicated that a replacement of the old unit is required. The cost of the replacement unit and
installation is $4,068.00. The memorandum stated the money would come from contingency. Mayor
Damaske stated the Police Departments Building and Grounds budget currently has over $10,000.00 and a
motion could be made to have money come from this account. Ald. Salentine moved to recommend
approval of replacement air conditioner unit, $4,068.00, money from Police Departments’
Maintenance Buildings and Grounds account, 100.02.20.01.5415. Seconded by Ald. Madden. Motion
carried 2 – 0.
Finance Committee Meeting
June 13, 2006 - Page 4
Approved as Corrected (in red)
Recommend approval of authorization for part-time help – Due to a resignation the Police Department
will be short one Clerk/Telecommunicator. Police Chief Johnson is requesting to continue the use of
temporary employee Kelly Johnson (authorized to July 1, 2006). Money for this position is available in the
Clerk/Telelcommunicator account due the position not being filled. Police Chief Johnson noted that the use
of the part-time help would cost less than the time and a half when a shift needs to be filled. Ald. Salentine
moved to recommend approval to continue temporary part-time position of Clerk/Telecommunicator
until September 1, 2006. Seconded by Ald. Madden. Motion carried 2 – 0.
Approve repair to Library air conditioning compressor – The large Trane compressor at the Library
failed. The service company determined that the seals in the compressor had been leaking and the system
ran dry, locking up the system. The cost of repair is $6,500.00. The cost of repair will come from the
Library’s Maintenance account. Ald. Salentine questioned the maintenance contract the City has and how
the compressor could run out of oil if there was maintenance. Can’t the City go back to the maintenance
company? Mayor Damaske asked how long the seals in the compressor had been leaking and when
maintenance was performed. Ald. Salentine asked how often the maintenance company is contracted to
come in. City Administrator Sheiffer to research terms of contract. Ald. Madden moved to approve repair
to the Library air conditioning compressor. Seconded by Ald. Salentine. Motion carried 2 – 0.
Recommend approval to purchase accessible voting equipment – Clerk-Treasurer Moyer stated the
Federal Help American Vote Act of 2002 (HAVA) requires accessible voting equipment at each polling place.
The Clerks in Waukesha County have met to review voting equipment and related details. The majority of
Waukesha County Clerks are recommending the purchase of the AVC Edge (approved by state and federal
government) that is manufactured by Sequoia Voting Systems. The cost for each machine is $6,000.00 per
polling place. Total cost for the seven polling places is $42,000.00. Federal grant funding will be received to
cover the $42,000.00 cost. The grant funds will probably be received in early 2007. Attorney John Macy has
reviewed the contract on behalf of several Waukesha County communities and is working to finalize. Clerk-
Treasurer Moyer is requesting permission to purchase seven AVC Edge touch screen voting machines, with
the contingency that Attorney Macy approve the final purchase agreement and any other documents related
to the purchase. Clerk-Treasurer explained how voters would use the new accessible voting equipment.
Ald. Salentine moved to recommend approval of $42,000.00 to purchase accessible voting
equipment. Seconded by Ald. Madden. Motion carried 2 – 0.
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT - None
VOUCHER APPROVAL
Recommend approval of voucher report – The Finance Committee reviewed General Vouchers of
$513,837.47, Utility Vouchers of $48,977.50, Tax Vouchers of $79.95, and Big Muskego Lake Vouchers of
$228.01. In regard to voucher question it was noted that Baker & Taylor Company vouchers were for books
(printed material) for the Library. Ald. Salentine moved for approval of payment of vouchers. Seconded
by Ald. Madden. Motion carried 2 – 0.
CITY ADMINISTRATOR’S – Applications are being received for the new Finance Accountant position. The
requests for proposals for the Fire/Rescue Service Study were sent out to four firms who have expertise in
the area. The City also advertised generally for proposals. Proposals are due June 30, 2006.
FINANCE SUPERVISOR’S REPORT - None
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW
Ald. Melcher stated he thought it was odd that both air conditioners went out at the same time. He asked if
another firm should come out and check the units before the City spends money on them. Mayor Damaske
stated that both units have been taken care of. The Library air conditioner compressor maintenance will be
looked into. The questioned as to whether the company that did the repair is the same one that does the
maintenance has to be answered.
ADJOURNMENT – Being no further business, Ald. Madden moved to adjourn the meeting at 7:07 PM.
Seconded by Ald. Salentine. Motion carried 2 - 0.
Respectfully Submitted, Carolyn Warhanek, Recording Secretary