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FM20060228 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Audio Recording Available Tuesday, February 28, 2006 6:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Damaske called the meeting to order at 6:00 PM. In attendance were Committee Members Ald. Melcher, Ald Salentine, and Ald. Madden (arrived at 6:15 P.M.), City Administrator Sheiffer, Parks and Recreation Director Anderson, Recreation Program Manager Dunn, Engineering/Building Director McMullen, Clerk-Treasurer Moyer, Police Department Lt. La Tour, Ald. Borgman, Ald. Schroeder (arrived at 6:10 P.M.), and those per attached sheet. Ald. Buckmaster arrived during the meeting. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on February 24, 2006. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the February 14, 2006 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Melcher. Ald. Melcher requested the following correction under “Recommend approval of Alcohol Beverage License Application submitted by Muskego Gateway Entertainment Complex LLC”: Mr. Diamantopoulous stated he thought there would ---. Motion carried 2 - 0. Minutes reconsidered under “Communications And Any Other Business As Authorized By Law” LICENSE APPROVALS Recommend approval of Operator’s Licenses - None Reconsider Dog Fancier Permit for Schwabenlender – Mr. and Mrs. Schwabenlender were present to request clarification on the type of fence needed per the stipulation of the Finance Committee on February 14, 2006 and if the fence had to be completed before the permit is issued. Ald. Salentine stated it should be a ground fence or electronic devise or an area for the dogs. Schwabenlender’s were going to install a fence but the ground is frozen at this time. Ald. Salentine clarified that the license is approved and the Dog Fancier Permit will be issued when the fence (devise) is installed. Ald. Salentine moved to state the Finance Committee understands that the ground is frozen at this time and for clarification, electric fence will be installed as soon as weather permits. The Dog Fancier Permit will be issued when fence is installed. Seconded by Ald. Melcher. Motion carried 2 – 0. PERIODIC LICENSE REVIEW Twelve-month review – Anthony Bushberger – Operator’s License – In response to the Record Check Form submitted by the Clerk-Treasurers Office the Muskego Police Department reported no new violations. UNFINISHED BUSINESS Recommend Approval of Purchasing Policy – City Administrator Sheiffer stated number ten had been changed based on the feed back of the February 14, 2006 Finance Committee Meeting so that not all of the contracts were going to the Attorney. Number ten now reads: “All contracts for professional services and public works contracts as defined by Wisconsin State Statute 62.15 (12) shall be specifically reviewed by the City Attorney as a condition of approval and prior to execution. Maintenance agreements shall be reviewed by staff prior to renewal and in consultation with the City Administrator to ensure costs are being reviewed and controlled in the best interests of the City”. An additional change to the Policy was made with the addition of number twelve: “It is hereby noted, certain Public Service Commission rules and Administrative Codes shall be followed that require Public Utility Committee approval of expenditures from segregated utility accounts”. Ald. Melcher suggested the City explore having a central purchasing agent in regard to Schools and City. It was mentioned that the City Departments purchase from the V.A.L.U.E. Cooperative Purchasing Program. The City Attorney has not reviewed the Policy. It was requested that any changes made by the City Attorney be differentiated from other text. Ald. Salentine moved to recommend approval of Purchasing Policy contingent on City Attorney reviewing. Seconded by Ald. Melcher. Motion carried 3 – 0. Finance Committee Meeting February 28, 2006 - Page 2 Approved NEW BUSINESS Approve Lions Park Playground purchase – Recreation Program Manager Dunn presented the Parks and Recreation Board’s recommendation to purchase the Conquest Play structure from Minnesota/Wisconsin Playground in the amount of $21,848.00. The $21,848.00 will be paid for out of the Park Dedication account. The Parks and Recreation Department has been purchasing playground equipment from Minnesota/Wisconsin Playground for the last six years. Another quote for $22,328.00 was received from Lee Recreation. The new play structure will replace the non-ADA-compliant playground. Ald. Melcher moved to approve purchase of play structure from Minnesota/Wisconsin Playground for Lions Park Playground. Seconded by Ald. Salentine. Motion carried 3 – 0. Approve 2006 Portable Toilet Service Bid – Parks and Recreation Director Anderson stated this is the annual portable toilet contract. The Parks and Recreation Board is recommending Port-A-John to provide portable toilet service for 2006 for the following: Idle Isle Park, Mill Valley School, Bay Lane Middle School, Denoon Park, Jensen Park, Big Muskego Lake Launch, Boxhorn Launch, Muskego High School, Manchester Hill Park, and Muskego Historical Site Barn. Port-A-John has been providing this service for the past four years. Quotes were received from Waste Management, $6,262.00 and Port-A-John, $5,072.50. In regard to the question as to whether the portable toilets get vandalized, Parks and Recreation Director Anderson stated that is the reason for the last statement on the Scope of Work page, “All toilets are to be equipped with hand sanitizers and damage waivers. Ald. Salentine moved to approve Port-A-John quote to provide portable toilet service. Seconded by Ald. Madden. Motion carried 3 – 0. Approve Park Arthur Development Costs – Parks and Recreation Director Anderson reviewed the tasks the Parks and Recreation Board is recommending for approval along with the site map. Following are the tasks to be performed at Park Arthur (all costs are estimates from the City Engineer): Task Amount Area of Park 48 car parking lot $ 45,000.00 East side 11 trailer/15 auto parking lot 49,683.00 South side Asphalt surface for hockey rink 25,000.00 East side Grading/shaping 36,000.00 East side Seed/fertilizer/mulch (DPW installation) 6,200.00 East side Total $161,883.00 Ald. Melcher moved to approve Park Arthur Development costs as presented above. Seconded by Ald. Madden. Motion carried 3 – 0. Approve Bluhm Farm Park City Water Hook-up – The Parks and Recreation Board is recommending City water hook-up to three locations at Bluhm Farm Park. This is part of the utilities water project along McShane Drive. Two of the hydrant locations will be for turf watering purposes and the third hook-up location will be for the south side shelter. The total cost for each location is as follows: North hydrant $ 7,500 (40 feet of service and hydrant) South hydrant $16,700 (230 feet of service, hydrant, restoration, tap and valve) South Shelter $ 7,500 (80 feet of service, conversion piping, restoration, well abandonment) Ald. Salentine moved to approve Bluhm Farm Park City water hook-up. Seconded by Ald. Melcher. Motion carried 3 – 0. Approve purchase of Mobile Animal/Prisoner Transport/Command Post/Evidence Collection & Utility Vehicle – Lt. La Tour presented the Police Department’s request to purchase a Mobile Animal/Command Post/Prisoner Transport/Evidence Collection and Utility Vehicle. Lt. LaTour was able to locate an in-stock adequately equipped 2006 Dodge Sprinter at Schaumburg Dodge of Schaumburg, Illinois for $31,293.00 which includes a $500.00 dealer surcharge above wholesale and a $10.00 driving permit required by the State of Illinois. A comparably equipped vehicle in stock at Dodge City of Wauwatosa is $32,600.00. The money for this purchase from the 2006 Capital Budget ($32,300.00) allowed for $10,000.00 in addition to monies from the asset forfeiture fund and the estimated $2,000.00 value of the vehicle being replaced, covering the entire cost. Ald. Melcher moved to approve purchase of Mobile Animal/Prisoner Transport/Command Post/Evidence Collection and Utility Vehicle. Seconded by Ald. Madden. Motion carried 3 – 0. Finance Committee Meeting February 28, 2006 - Page 3 Approved Recommend denial of claim – Villa Italian Pizza Restaurant of Muskego, LLC - Clerk/Treasurer Janice Moyer forwarded letter received from Midwest Claims Service, the claim administrator for the League of Wisconsin Municipalities Mutual Insurance who provides the insurance coverage for the City of Muskego. Midwest Claims Service received notice of claim in which the claimant’s attorney alleges that the City had no rational basis for the denial of his client’s liquor license application, his client’s application was subject to higher scrutiny that was not imposed upon other similarly situated applications, that the City Committee acted in an arbitrary manner when denying the claimant’s application, and that their determination included impermissible factors not specific to the applicant. Midwest Claims Service has completed their investigation and recommends that the City of Muskego deny this claim pursuant to the Wisconsin statute for disallowance of claim 893.80(1g). The disallowance of the claim in this manner will allow Midwest Claims Service to shorten the statute of limitations period to six months. The basis of this denial should be that the City is entitled to governmental immunity. Their investigation has revealed that municipal governing bodies have broad discretion regarding whether to issue a license to a particular applicant for a particular location. The City conducted a proper review of the application and had a rational basis for denial. Ald. Salentine moved to recommend disallowance of claim. Seconded by Ald. Melcher. Motion carried 3 – 0. Recommend approval to establish fees for ambulance services – Clerk-Treasurer Moyer introduced Mary Ann Sulik from National EMS, the company the City contracts with for rescue billing services. National EMS helped the City review the rates the City is currently charging. City Administrator Sheiffer reviewed the following recommended rescue fees for 2006 to be effective April 1, 2006: Conveyance of residents and nonresidents BLS (Basic Life Support) – resident $388.00 ALS1 (Advanced Life Support) – resident $413.00 ALS2 (Advanced Life Support) – resident $463.00 BLS (Basic Life Support) – non-resident $515.00 ALS1 (Advanced Life Support) – non-resident $540.00 ALS2 (Advanced Life Support) – non-resident $590.00 Mileage The City of Muskego shall charge $11.00 per loaded mile for all transports in addition to the conveyance fees noted above. Non-transport Calls (calculated on calendar year basis) Non-transport, 0 to 3 calls No Charge Non-transport, 4 to 12 calls $ 75.00 Non-transport, 13 or more calls $ 150.00 The Non-transport Call is a new billing category. Previously the City paid the Fire Department for non- transport but did not recoup anything. Emergency Medical Service Equipment and Supplies The City of Muskego shall charge a fee, in addition to the other fees noted above, (as determined by the Finance Department Supervisor) for disposable emergency medical service equipment and supplies used at medical emergency incidents. Ald. Salentine moved to recommend approval of ambulance service fees. Seconded by Ald. Madden. Motion carried 3 – 0. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL Recommend approval of voucher report – The Finance Committee reviewed General Vouchers of $1,076,185.40, Utility Vouchers of $53,004.18, and Tax Vouchers of $88.99. Ald. Salentine moved for approval of payment of General Vouchers, Utility Vouchers, and Tax Vouchers. Seconded by Ald. Melcher. Motion carried 3 – 0. CITY ADMINISTRATOR’S/FINANCE DIRECTOR’S REPORT – None Finance Committee Meeting February 28, 2006 - Page 4 Approved COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Ald. Salentine moved to reconsider approval of February 14, 2006 minutes. Seconded by Ald. Melcher. Motion carried 3 – 0. Ald. Melcher moved to pull Open Pantry from February 14, 2006 Finance Minutes for reconsideration at the March 14, 2006 Finance Committee Meeting. Seconded by Ald. Salentine. Motion carried 3 – 0. Ald. Salentine moved to approve February 14, 2006 Finance Minutes as amended. Seconded by Ald. Melcher. Motion carried 3 – 0. A certified letter is to be sent to the agent of Open Pantry to attend the March 14, 2006 Finance Committee Meeting. ADJOURNMENT – Being no further business to discuss, Ald. Melcher moved to adjourn the meeting at 6:43 PM. Seconded by Ald. Salentine. Motion carried 3 - 0. Respectfully Submitted, Carolyn Warhanek Transcribing Secretary