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FM20060124 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Audio Recording Available Tuesday, January 24, 2006 5:30 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Damaske called the meeting to order at 5:31 PM. In attendance were Committee Members Ald. Melcher (arrived at 5:33 PM), Ald Salentine, and Ald. Madden, City Administrator Sheiffer, Ald. Patterson, Ald. Borgman, Ald. Buckmaster, Recording Secretary Warhanek, and those per attached sheet. Information Systems Director Sommers and Ald. Schroeder arrived during the meeting. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on January 20, 2006. Convene into Closed Session – Recording Secretary Warhanek read the Notice of Closed Session: Please take notice that following Public Meeting Notice, the City of Muskego will convene, upon passage of the proper motion, into closed session pursuant to: §19.85(1)(a) Deliberating concerning a case which was the subject of any judicial or quasi-judicial trial or hearing before that governmental body; more specifically to discuss grievances filed on November 30, 2005 and December 1, 2005, by Local 2414, AFSCME, AFL-CIO, City Hall/Library Unit pursuant to Article XXIII, Grievance Procedure, Step 2. Action may be taken in closed session. The Finance Committee will then reconvene into Open Session for the continuation of agenda items. Ald. Salentine moved to convene into closed session. Seconded by Ald. Madden. Upon a roll call vote, motion carried 3 – 0. Finance Committee convened into Closed Session at 5:34 PM. Reconvene into Open Session – Ald. Salentine moved to convene into open session. Seconded by Ald. Madden. Upon a roll call vote, motion carried 3 – 0. Finance Committee convened into Open Session at 6:15 PM. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the January 10, 2006 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Madden. Motion carried 3 - 0. LICENSE APPROVALS Recommend approval of Operator’s Licenses Ald. Salentine moved to recommend approval of Operator’s License for Kim Weigold, Adam Theim, Jason Bradley, Grant Boehman, Anne Gustafson, Karen Kern, Robert Sullivan, Maria Sosa, and Cathryn Hintz, (Cathryn was unable to attend the evening meeting and was interviewed by Mayor Damaske during the day), subject to receipt of fees, favorable police report, and verification of schooling. Seconded by Ald. Madden. Motion carried 3 – 0. Recommend approval of Temporary Class “B”/”Class B” License for St. Leonard Congregation – 2/25/06 – St. Leonard Congregation submitted an application for a Temporary Class ”B”/”Class B” License for a Vegas Night to be held on February 25, 2006 from 5:00 PM to midnight. St. Leonard does have an individual that holds a regular operator’s license. Ald. Salentine moved to recommend approval of a Temporary Class “B”/”Class B” License for St. Leonard Congregation for the event to be held February 25, 2006. Seconded by Ald. Melcher. Motion carried 3 – 0. Recommend approval of Temporary “Class B” License for Friends of Muskego Public Library – 5/13/06 – The Friends of the Library have submitted an application for a Temporary “Class B” License for a wine and cheese tasting event to be held on May 13, 2006 from 7:00 PM to 10:00 PM. The application times are from noon until midnight to allow for setup and cleanup. The Library has an employee that holds an Operator’s License. Ald. Melcher moved to recommend approval of a Temporary “Class B” License for the Friends of the Library event to be held May 13, 2006. Seconded by Ald. Madden. Motion carried 3 – 0. Finance Committee Meeting January 24, 2006 - Page 2 Approved PERIODIC LICENSE REVIEW Review Open Pantry Store liquor license violation, sale of alcohol to underage person (deferred January 10, 2006 Finance Committee Meeting) – Per the action of the Finance Committee on January 10, 2006 Mr. Badani, the agent for Open Pantry Food Mart #491, was requested to attend the January 24, 2006 meeting. Mr. Badani was not present at the meeting. It was Police Chief Johnson’s recommendation that the Finance Committee summon the owner/agent to appear before the Finance Committee and that the Finance Committee consider suspension of the liquor license. If the Finance Committee did not recommend a suspension hearing Chief Johnson is recommending that if another violation takes place within a year of this current violation he would be the complainant before the Common Council and request a suspension or revocation of their liquor license. Ald. Salentine pointed out that there have been three violations in a one- year two-day time period. The Open Pantry Store is located in Ald. Buckmaster’s district. Ald. Buckmaster stated that there are now a number of businesses along Janesville Road who have spent money on training and personal security during events. In his opinion the City can’t let this go on any further and the violations are enough to have a suspension hearing. Discussion took place on whether the hearing should be for suspension or revocation. There is due process for each step to be taken; Ald. Patterson suggested the City Attorney be consulted tonight as to the strongest action that can be taken. The procedure had been to send letters by first class mail. The Finance Committee is requesting in the future, when the agent/owner of an establishment is requested to attend a Finance Meeting in regard to a violation, a letter be sent registered/certified mail. Ald. Melcher moved to send registered letter referencing suspension and consulting the City Attorney as to procedure for the next step. Seconded by Ald Salentine. Motion carried 3 – 0. Archery/Trap/Shooting Range at Schultz’s Gun Club – At the June 22, 2005 Finance Meeting the Committee recommended approval of Archery/Trap/Rifle License contingent on three, six, nine, and twelve- month review. In a September 15, 2005 memorandum, Engineering/Building Inspector Director McMullen noted he inspected the Gun Club on September 15, 2005 for conformance of the provisions of the June 22, 2005 memorandum. The recommendation made in September was to complete the work by the spring shooting season. Due to the cold weather in December and sloppy condition in January there is no physical way to complete the work at this time. The Gun Club is on track to complete the necessary work prior to the spring gun league starting. Engineering/Building Inspection Director McMullen is recommending the Gun Club continue on the three-month review cycle until all of the items have been completed. Ald. Madden moved to approve another review in three months. Seconded by Ald. Melcher. In regard to the question asked by Mr. Richard Schwarten’s, if the Gun Club had insurance, it was noted that a copy of the Certificate of Insurance for Schultz’s Resort Rod & Gun Club LTD was provided to the City. Mr. Schwarten asked about the status of rotating the direction of the range toward the lake. Steve Mainus, representative from the Gun Club, stated he would meet outside with Mr. Schwarten and anyone else that was interested, to bring them up to date. Motion carried 3 – 0. Three-month review – Joshua Pelzek – Operator’s License – In response to the Record Check Form submitted by the Clerk-Treasurers Office the Muskego Police Department reported no new violations. UNFINISHED BUSINESS Recommend approval of Amendment to the City of Muskego’s Tuition Reimbursement Policy – City Administrator Scheiffer reviewed the Amended Tuition Reimbursement Policy. Discussion took place on how reimbursement shall be tied to grade earned, noting grades are given by letter, example A, B; number, example 5.0, 4.0; pass/fail; or CEU’s. Ald. Salentine moved to recommend approval of Amended Tuition Reimbursement Policy taking out reimbursement by percentage and changing to C or higher is considered passing and eligible for reimbursement. Seconded by Ald. Melcher. Motion carried 3 – 0. Finance Committee Meeting January 24, 2006 - Page 3 Approved NEW BUSINESS Review request of Little Muskego Yacht Club to place temporary racecourse markers - Mr. Pede, Treasurer/Member, Board of Directors, Little Muskego Yacht Club, sent a letter requesting the placement of temporary racecourse makers on Little Muskego Lake May 1, 2006 through September 30, 2006. The authorization for this is requested under Chapter 20, Section 20.10(6) of the Municipal Code of the City of Muskego. Details of the racing activity are as follows: There are sixteen to twenty racing days during the season. Each session will last from two to four hours. There are generally four to twelve sailboats per session. Two to three markers are used to mark the course. Race markers are approximately three feet in diameter, bright orange in color. Race markers are set one hour before the race and taken down after the race. Race markers are never left on the lake overnight. Race marker location varies for each race, depending on wind direction. One motorized committee boat and at least one safety boat monitors each race. Ald. Salentine moved to approve the request of Little Muskego Yacht Club to place temporary racecourse markers on Little Muskego Lake from May 1, 2006 through September 30, 2006. Seconded by Ald. Melcher. Motion carried 3 – 0. Approve purchase of Audio-Visual System – Police Chief Johnson stated the Police Department received the following quotes to install audio-visual recording systems in the interview and booking areas and is recommending Wireless Internet Products, LLC: Centec Security $37,220.00 Legacy Communications $17,200.00 Wireless Internet Products, LLC $12,000.00 Original quote: $14,900.00 Wireless Internet Products, LLC is a Muskego based company and is looking to do business with other public safety agencies. They would like to use the Muskego Police Department as an example of their work and therefore reduced their original quote to the budgeted amount of $12,000.00. Ald. Salentine moved to approve quote from Wireless Internet Products, LLC. Seconded by Ald. Madden. Mayor Damaske expressed his concern because this is fairly new. He does realize a warranty is included in pricing. Discussed was the difference in the dollar amounts of the quotes. Ald. Melcher thought that when this was discussed during Capital Budget it was for four rooms now has been expanded to include five rooms. It was noted the quote is for the budgeted amount. Motion carried 3 – 0. Approve digital playback system purchase for cable club – Ald. Salentine moved to approve quote for the digital playback system from AVI Midwest for $12,500.00. Seconded by Ald. Melcher. The question was asked if the playback system had the capability to record meetings? Information Systems Director Sommers thought it was their intention not to record meetings. Motion carried 3 – 0. Approve purchase of PC replacement – Information Systems Director Sommers presented information on the 2006 PC replacement program. About half of the four-year old PC’s will be replaced. Included in the replacements are fifteen PCs, one workstation, two laptops (Friends of the Library to reimburse the City for one of the laptops), and CVSA laptop (lie detector). Replacement PCs have a four-year warranty to reflect the PC replacement cycle and are similar to the PCs purchased last year. Discussion took place on life expectancy for PC’s and laptops. Ald. Salentine moved to approve $25,749.00 for PC replacement. Seconded by Ald. Madden. Ald. Melcher asked about the replacement of Aldermen laptops. Information Systems Director Sommers stated he would look for input from the Finance Committee. Ald. Salentine stated it would be up to Common Council. Ald. Madden mention instead of replacing the laptop the City should look at getting more licenses for GoToMyPC. Ald. Melcher stated that with open record request this is something that should be looked at. Motion carried 3 – 0. Consideration of grievance filed by Local 2414, AFSCME, AFL-CIO, City Hall/Library Unit on November 30, 2005 and December 1, 2005 – Ald. Salentine moved to deny grievances filed by AFSCME on November 30, 2005 and December 1, 2005. Seconded by Ald. Madden. Motion carried 2 – 1, Ald. Melcher voting no. Finance Committee Meeting January 24, 2006 - Page 4 Approved Review proposed starting rate for Staff Sergeant Position – City Administrator Sheiffer stated a patrol officer was being promoted to Staff Sergeant. Because the Staff Sergeant position was re-classed as a non- represented position the City does not have a starting rate of pay for this individual in this position. City Administrator Sheiffer reviewed a spreadsheet showing Staff Sergeant minimum, midpoint, and maximum rate of pay as a percent of midpoint – 2006 non-represented positions and the estimated 2006 patrol officer’s salary. The recommended proposed starting rate for Staff Sergeant position for this individual is one hundred percent of midpoint – 2006 non- represented scale, $62,830.00. Ald. Salentine moved to recommend approval of Staff Sergeant starting rate of $62,830 for this individual. Seconded by Ald. Melcher. Motion carried 3 – 0. MAINTENANCE AGREEMENTS Approve computer maintenance agreements – Information Systems Director Sommers presented the 2006 computer maintenance agreements. The maintenance quote from Accela was reduced from $5,337.00 to $5,070.00, changing the total for maintenance to $68,276.53. Overall this is a two percent increase from 2005. Network maintenance items for anti-virus, backup, and firewalls expire later this year and therefore are estimates only. Ald. Madden moved to approve 2006 maintenance agreements. Seconded by Ald. Melcher. Motion carried 3 – 0. Approve maintenance for 7 typewriters $252.00, 2005 8 typewriters $272.00 – Ald. Salentine moved to approve annual service agreement with Teeter Warsh Company for maintenance of seven typewriters from February 1, 2006 to January 31, 2007. Seconded by Ald. Madden. Motion carried 3 – 0. RELEASE OF FUNDS Recommend release of funds (Developer’s Deposit) for Lindale Estates, $22,650.99 – Lindale Estates has successfully completed all of the work associated with the developer’s agreement, therefore Engineering/Building Inspection Director McMullen is recommending release of $22,650.99, developer’s deposit. Ald. Salentine moved to recommend approval of release of Developer’s Deposit for Lindale Estates. Seconded by Ald. Melcher. Motion carried 3 – 0. REDUCTION IN LETTER OF CREDIT Recommend approval of reduction in Letter of Credit for Lembezeder Court $20,450.00, Nature Estates $27,005.00, Kenwood Place $351,777.45 – Engineering/Building Inspector McMullen is recommending release of Letter of Credit for the above subdivisions. Lembezeder Court and Nature Estates have successfully completed all of the work associated with the developer’s agreement. The reduction for Kenwood Place is for work satisfactorily completed to date. Ald. Melcher moved to recommend approval of reduction in Letter of Credit for Lembezeder Court, Nature Estates, and Kenwood Place. Seconded by Ald. Salentine. Motion carried 3 – 0. VOUCHER APPROVAL Recommend approval of voucher report – The Finance Committee reviewed General Vouchers of $708,399.51, Utility Vouchers of $298,369.36, Tax Vouchers of $18,865,012.24, and Big Muskego Lake Vouchers of $350.00. Ald. Melcher questioned the voucher for Pegarl LLP. Ald. Schroeder stated this is the City’s share for the water main that runs up Racine to Hillendale to Kenwood Estates. The Public Utilities Committee request that certain aspects of the water main be oversized, bigger than the developer needed to put in and agreed the City would pay for oversizing. This will assist the City in the future to take water down to where the Movie Plex is and maybe further north. Ald. Schroeder questioned the voucher to Accela, Inc. and requested information on all vouchers paid to them between January 2003 and January 2006. Ald. Salentine moved for approval of payment of General Vouchers, Utility Vouchers, Tax Vouchers, and Big Muskego Lake Vouchers. Seconded by Ald. Melcher. Motion carried 3 – 0. CITY ADMINISTRATOR’S/FINANCE DIRECTOR’S REPORT – None COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None ADJOURNMENT – Being no further business to discuss, Ald. Melcher moved to adjourn the meeting at 7:30 PM. Seconded by Ald. Salentine. Motion carried 3 - 0. Respectfully Submitted, Carolyn Warhanek, Recording Secretary