FM20060110
CITY OF MUSKEGO Approved
FINANCE COMMITTEE MINUTES Audio Recording Available
Tuesday, January 10, 2006
6:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Damaske called the meeting to order at 6:02 PM. In attendance were Committee Members Ald.
Melcher, Ald Salentine, and Ald. Madden, City Administrator Sheiffer, Ald. Borgman, Recording Secretary
Warhanek, and those per attached sheet. Ald. Buckmaster, Ald. Schroeder, and Ald. Patterson arrived
during the meeting.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on January 6, 2006.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the December 13, 2005 Finance Committee Meeting were reviewed. Ald. Salentine moved
to approve the minutes. Seconded by Ald. Melcher. Motion carried 3 - 0.
LICENSE APPROVALS
Recommend approval of Operator’s Licenses
Ald. Salentine moved to recommend approval of Operator’s License for Amanda Mack, Jacquelyn
Corso, Anna Marie Stikl, Joshua Tjelmeland, William Faber, John Orlando, Shirley Knight, and Lori
Tapp subject to receipt of fees, favorable police report, and verification of schooling. Seconded by
Ald. Melcher. Motion carried 3 – 0.
Recommend approval of renewal of Dog Fancier License for Ryback, Schachner, Hassmann,
Brzezinski, Geske, and Pellmann – Ald. Salentine moved to recommend approval of renewal of Dog
Fancier License for Ryback, Schachner, Hassmann, Brzezinski, Geske, and Pellmann. Seconded by
Ald. Madden. Motion carried 3 – 0.
Six-month “Class A” Liquor License for Muskego Lakes Subs & Liquor – Ald. Madden moved to
recommend approval of six-month “Class A” Liquor License for Muskego Lakes Subs & Liquor.
Seconded by Ald. Salentine. Motion carried 3 – 0.
PERIODIC LICENSE REVIEW
Review Open Pantry Store liquor license violation, sale of alcohol to underage person – Ald.
Salentine moved to request the presence of the agent for Open Pantry Food Mart #491 at the January
24, 2006 Finance Committee Meeting. Seconded by Ald. Melcher. Motion carried 3 – 0. After the
discussion of ”Review request to use room for school board candidates listening session”, Ald. Buckmaster
noted he had arrived late and wanted to state that Open Pantry is located in his district. The memo from
Police Chief Johnson stated this is the second violation within a year. Ald. Buckmasted stated there is no
call for this to happen two times in a year. Underage drinking should not be tolerated. There are now
multiple businesses, located along Janesville Road, that sell alcohol. As Aldermen of the district he would
like the Finance Committee to seriously consider a suspension/revocation hearing.
UNFINISHED BUSINESS - None
NEW BUSINESS
Approve Schaefer lease for Park Arthur (south) – In a letter to the Finance Committee, Parks &
Recreation Director Anderson stated the Parks and Recreation Board is recommending approval of the
Schaefer lease for Park Arthur (south). The lease agreement and amount, $55 per acre, are the same as
the previous agreement. The acreage does not include the Lake District’s weed tipping area. Ald.
Salentine moved to recommend approval of Lease Agreement with Eddie Schaefer for Park Arthur
(south section). Seconded by Ald. Madden. Motion carried 3 – 0.
Finance Committee Meeting
January 10, 2006 - Page 2
Approve security cameras at Idle Isle Park – In a letter to the Finance Committee, Parks & Recreation
Director Anderson stated the Parks and Recreation Board is recommending approval of quote option 2 from
Centec Security Systems, Inc. Three cameras will be placed on or near the shelter viewing the launch,
open-air portion of the shelter, and the bathroom doors. Installation will occur with the construction of the
Idle Isle building. This will be paid from Park Dedication account. The following quotes were received:
Centec Security Systems $4,269.00
Shield Security $5,241.00
Ald. Madden moved to approve the quote from Centec Security Systems, Inc. Seconded by Ald.
Melcher. Motion carried 3 – 0.
Recommend approval of Cooperative Agreement with Waukesha County Department of Senior
Services – Ald. Madden moved to recommend approval of the Cooperative Agreement between the
City of Muskego and Waukesha County Department of Senior Services to use City Hall facility for
providing meals to elderly residents. Seconded by Ald. Salentine. Motion carried 3 – 0.
Review request to use room for school board candidates listening session – Ald. Schroeder requested
use of a room at City Hall for a school board candidates listening session. Ald. Schroeder stated he would
like to hold 3 listening sessions (1 in Norway and 2 in Muskego) in late January or early February for all
school board candidates. This would not be a campaigning or soliciting session, strictly listening. Mayor
Damaske stated the City Hall Meeting Rooms Rules and Regulations states the “Use of rooms by political,
commercial or labor groups other than Muskego municipal employees is prohibited”. Mayor Damaske noted
that under Exceptions it states, “Exceptions to any of the above will need approval by the Finance Committee
or Mayor”, that is why this was placed on the Finance Agenda. Ald. Salentine stated how difficult it is to keep
the importance of school board & City separate. The Woman’s Club School Board Public Forum held at City
Hall is done as a public service. Ald. Schroeder stated that the listening sessions would not be broadcast.
After discussion Ald. Schroeder withdrew his request.
Review proposed Personnel Policy for Code of Conduct/Discipline – City Administrator Sheiffer
presented a new Personnel Policy for Code of Conduct and Discipline. She is looking at new policies for the
City. This group of policies has to do with conduct and has been recommended by Attorneys and others that
have looked at putting together employee handbooks. The Policy for Code of Conduct/Discipline is one of
the chapters of the conduct group. The City has a policy book that mainly covers compensation or benefits.
The current policy book has a “Harassment in the Workplace Policy” that was done in 1994. City
Administrator Sheiffer is recommending that this policy be replaced with the Code of Conduct/Discipline
policy, which includes a section on harassment in the workplace. Most of the current policy book is between
ten to eleven years old so existing policies will be reviewed. The proposed policy is written for everyone with
a clause that states “If and to the extent that any policy provision contained in the policy conflicts with any
statute, law, contract or collective bargaining agreement in effect, the statute, law, contract or collective
bargaining agreement shall prevail”. The proposed policy is not setting a Code of Conduct for the Police
Department (it is handled through a different format) and for some communities it does not cover the Library.
How the City wants to handle the Library will be talked about. Ald Salentine recommended approval of
Code of Conduct and Discipline Policy, to be placed on the January 24, 2006 Common Council
agenda. Seconded by Ald. Melcher. Ald. Buckmaster stated he would like to see the appointment or
identification of a compliance officer for policies. A defined process needs to be put in place so someone
who has witnessed a transgression or has a transgression to report knows the reporting process. Motion
carried 3 – 0.
Finance Committee Meeting
January 10, 2006 - Page 3
Review Amendment to the City of Muskego’s Tuition Reimbursement Policy – City Administrator stated
there have been some employees that have requested additional benefits beyond what is currently covered
by the Tuition Reimbursement Policy. She presented the following revised Tuition Reimbursement Policy:
It is City policy to reimburse all employees of the City up to $1,000 per calendar year to cover the cost of
tuition payments for job related courses, as well as books and registration fees. Before the course begins,
the employee must complete a tuition reimbursement form and turn it in to their respective Department Head.
Upon Course completion, the employee will resubmit a Tuition Reimbursement form and turn it in to the
Department Head along with:
1. A copy of the program/course outline.
2. A copy of the receipt from the program/course and books and registration fees, if appropriate.
3. A copy of the grade or report from the program.
Special circumstances may arise where it is in the City’s interests to go beyond this policy for tuition
reimbursement for particular employees/positions. Special situations shall be addressed on a case-by-case
basis by the Finance Committee following a recommendation from the Mayor and City Administrator.
Ald. Melcher stated he would like number three to read “A copy of the a passing grade or report from the
program”. Ald. Buckmaster would like to see as a further incentive a reimbursement policy based on the
grade, A & B ninety percent reimbursement, C eighty percent, and lower that a C no payment. Ald.
Patterson questioned as to whether a passing grade was needed for reimbursement was in the current
policy? City Administrator Sheiffer stated she did not see it. Ald. Patterson asked that contracts be checked.
A discussion about passing grades might have occurred with Department Heads. Ald. Buckmaster stated
that a reimbursement between $2,000.00 and $5,000.00 should be considered. It was noted that this is
where the last statement about special circumstances would be applicable. Ald. Patterson stated the
$1,000.00 might be part of the negotiated contracts with the unions. Ald. Patterson also mentioned the
concern of a grievance from the unions stating the City is being arbitrary and capricious in regard to whom
the special circumstances are given to and whom they are not given to. The Tuition Reimbursement Policy
would be for employees that are not covered under a union contract. Ald. Salentine moved to defer to the
January 24, 2006 Finance Committee meeting. Seconded by Ald. Madden. Motion carried 3 – 0.
MAINTENANCE AGREEMENTS
Approve maintenance agreement for Public Works/Utility Copier $72.00, 2005 $72.00 – The Finance
Committee reviewed the $72.00 one-year maintenance agreement with Lanier. Ald. Salentine questioned
the validity of splitting the invoice between Public Works, Sewer, and Water. Ald. Salentine questioned,
because of something she read in the Ehler’s Audit Report, if there was an agreement in place to cover the
splitting of the cost between Public Works and Utilities. City Administrator Sheiffer referred to a statement in
the audit report that noted that if Public Works was doing agreements for shared services or
intergovernmental items with other entities, there had to be a written agreement to back up that arrangement.
This does not apply to this because it is internal. Council can split costs between general fund and utilities
however they feel appropriate. This is generally decided as part of the budget process. Ald. Salentine
moved to approve maintenance agreement for the Public Works/Utility Copier. Seconded by Ald
Madden. Motion carried 3 – 0.
Approve maintenance agreement for Autodesk $2,826.00, 2005 $2,552.00 – The Finance Committee
reviewed the one-year, $2,826.00 maintenance quote with DLT Solutions Inc. for Autodesk. Ald. Melcher
moved to approve the one-year maintenance agreement. Seconded by Ald. Madden. Motion carried
3 – 0.
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT
Finance Committee Meeting
January 10, 2006 - Page 4
VOUCHER APPROVAL
Recommend approval of voucher report – The Finance Committee review General Vouchers of
$567,210.40 and Utility Vouchers of $12,683.42. Ald. Salentine questioned the formula to arrive at
$7,379.36, the annual dues invoiced by the League of Wisconsin Municipalities. City Administrator Sheiffer
thought the formula was population based. It was noted in the letter from the League that the Board of
Directors was able to adjust the dues formula to mirror the property tax levy limit recently imposed on cities
and villages. The Board approved a freeze in total League dues plus two percent. City Administrator
Sheiffer to contact the League of Wisconsin Municipalities to see what the formula was based on. Ald.
Salentine moved for approval of payment of General Vouchers and Utility Vouchers. Seconded by
Ald. Madden. Motion carried 3 – 0.
CITY ADMINISTRATOR’S/FINANCE DIRECTOR’S REPORT – None
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None
ADJOURNMENT – Being no further business to discuss, Ald. Melcher moved to adjourn the meeting
at 6:56 PM. Seconded by Ald. Madden. Motion carried 3 - 0.
Respectfully Submitted,
Carolyn Warhanek,
Recording Secretary